Faculty without an OHSU network ID will need to use their university ID (UID) and password. Your UID is in the following format: U00XXXXXX. 

If you need help logging in to Faculty Self-Service, recovering your username or resetting your password, call the OHSU Service Desk at 503-494-2222. 

All grades are due by 5 p.m. on the submission deadline. If you have an emergency or unexpected event that will prevent you from submitting grades on time, please email the Office of the Registrar at regohsu@ohsu.edu. 

Note: All student work must be completed by the last day of classes. To give a student additional time to finish, you must assign a grade of incomplete (I).

1. Log in to Faculty Self-Service.
2. Under Faculty, select Faculty Grade Entry.
3. Select the course to grade (ensure you are in the current term).
4. Under Final Grade, select a grade from the dropdown menu for each student. If you have a large class, you may have more than one page to grade.
5. Select Save. 

A grade of I (incomplete) is assigned when all of the following are true: 

• The student has successfully completed most of the course (for example, 75% or more).
• The work is of passing quality.
• The remainder of the course was not completed before the last day of class due to sudden illness, personal emergency or other cause outside of the control of the student (see University Grading Policy: 02-70-020). 

To assign an incomplete grade, select I from the dropdown menu when entering grades in Faculty Self-Service. 

Assignment of an incomplete grade requires a written document between the faculty of record and the student, specifying which course requirements will need to be completed and when and how the student will complete the requirements. You may need to submit this document to your program or school. Check with your program director or school administrator for more information.  

1. Log in to Faculty Self-Service.
2. Under Faculty Forms, select Change of Grade.
3. Complete the form to submit a new grade. 

Note: All grade changes must be completed within one term of the end of the course.  

Certain courses allow students with non-passing grades to remediate portions of the course. The remediation form is used by instructors to submit the remediated grade. 

1. Log in to Faculty Self-Service.
2. Under Faculty Forms, select Removal of Incomplete Grade.
3. Complete the form to remove an incomplete grade. 

Note: Students have one term after the assignment of the incomplete grade to complete all required coursework. 

Forms for administrative staff and program leaders are available on the Program Administrator Resources site. Contact regohsu@ohsu.edu for access. 

To request new or updated access to student data in Banner, DegreeWorks, Cognos or Axiom, submit an academic applications access request.

OHSU academic staff and faculty can access reports which provide academic data for common operational and reporting purposes. To access a report, you must have an OHSU Network ID and electronic permissions for the data in that specific report. 

1. Open the on-demand academic reports folder in COGNOS.
2. Select the report and follow the prompts.
3. The results will automatically download to your computer in a Microsoft Excel document. 

Contact your supervisor to discuss whether COGNOS access is appropriate for your position. If approved by your supervisor, complete the academic applications access request. 

The Office of Institutional Effectiveness also compiles and reports academic data, including a student outcome dashboard. 

Petitions for exception to university policy must be submitted to the Office of the Registrar by the approved administrative leader. Administrators should use the petition template to format the request. Students must work with their program staff to initiate the petition process. The petition form can be found on the Program Administrator Resources site.  

The action approval matrix details student records actions that require exceptions and the necessary approvals. The matrix can be found on the Program Administrator Resources site.