School of Nursing

Compliance

What you need to know about student compliance and immunization requirements 

All OHSU School of Nursing students are required to provide documentation regarding the completion of their immunization and compliance records as identified in the Student Compliance and Drug Screening policy 50-01.15 and the OHSU Student Health Service pre-entry guidelines policy 02-01.001. Review the following steps to complete these requirements by the stated deadline.

(All requirements must be completed prior to the start day of your first term)

Steps to compliance

Step 1 - Start by creating your account in Complio and order the following items right away*:

Complio Instructions for reference

  • Immunization & Compliance Tracking package
  • Background Check  and 10- Panel Drug Screen combo package

New students ordering background checks, drug screen, and Immunization tracking:

Please order the Comprehensive Background Check, Drug Screen and Immunization Tracking package bundle. Please be sure to be working on your compliance items now, as some things like your background check and drug screen can take several weeks to complete.

Your background check will be done automatically as you fill out your information in Complio. The drug screen chain of custody form will be emailed to you within 72 hours of you placing the drug screen order.

Ordering a closer drug screen locations for students in more rural locations:

When it comes to requesting a closer collection site for drug screens, the first thing Complio requires is a drug screen order request in the system. If no locations generate when completing the request, Complio recommends a Quest facility is selected when creating the order. Once the order is in the system, Complio will research locations near the area/zip code that was provided to them. Based off their search, they will either be able to provide a collection site that will accept electronic registration forms, or, Complio will be required to mail the necessary forms to complete the drug screening collection.
Please place a drug screening order through your Complio account- you may use any zip code when placing the order. Complio recommends using theirs which is 80202, and then select a Quest facility. Once this has been completed, please email the Complio drug screen team at
ds@americandatabank.com ASAP letting them know of your request so they can start working on your order. Please provide your mailing address in your email to the drug screen team so that they can search for a closer location near you. 

Step 2 - Required training's through OHSU’s Compass (module system)

NOTE: New incoming students gain access to their OHSU accounts, Compass and their network IDs 30 days prior to their start date. This is the time when new incoming students will have access to Compass. It is important for students to retain the email that contains account information as that email will expire. As a reminder, new students will not have access to complete their required Compass modules until 30 days prior of matriculation. 

Online training in Compass:   

  • Information Privacy and Security Essentials (IPS) 2021 
  • Respect at the University
  • Emergency Preparedness at Work and Home
  • Integrity Foundations
  • Integrity Booster 2021
  • Annual Competency in Basic Principles of Infection Prevention
  • Simulation Operations in the age of COVID-19- *excludes online programs
  • Fire Safety and Response for locations with defend in-place strategy
  • General Safety 
  • Utilities Management 
  • Onward: Online and On-Campus Learning- excludes online programs 
  • Medical Equipment Safety 
  • The PPE Attestation- excludes online programs. Can be completed here: https://o2.ohsu.edu/covid-19/ohsu-onward/students-onward.cfm  

Complete the required Compass modules and upload your "certificates of completion" into your Complio. Questions about Compass modules? Contact our OHSU SON Compliance Officer. 
 

RNBS online students only: Required training's through OHSU’s Compass (module system): 

Please note the following modules are in Compass and will not be available until 30 days prior to the start of your program:

  • Information Privacy and Security Essentials 2021
  • Respect at the University
  • Emergency Preparedness at Work and Home
  • Integrity Foundations
  • Integrity Booster 2021 
  • Annual Competency in Basic Principles of Infection Prevention

Step 3 - Required policies & acknowledgement forms (click each link provided in the below list). Submit all completed documents to Complio

Step 4 - OHSU Student Health Immunization requirements

OHSU Student Health Services: 503-494-8665 or askjbtrn@ohsu.edu
Submit all completed documents to Complio

  • Review the list of required immunizations for your program in the instructional brochure.
  • COVID-19 Vaccination InformationOHSU’s final COVID-19 Immunizations and Education policy was approved by the Policy Advisory Committee and signed by President Jacobs Tuesday, Oct. 13, 2021. This means that OHSU now requires that all members, including students, be fully vaccinated against COVID-19 before starting their program. OHSU requires immunizations for its students in accordance with recommendations from the Centers for Disease Control and Prevention (CDC) and from the State of Oregon. Students must comply with OHSU pre-entrance immunization requirements per Policy 03-30-150 and Policy 02-90-010, and remain in compliance for the duration of their enrollment at OHSU. ‘Fully vaccinated’ means you have received both doses of a two-dose COVID-19 vaccine, or one dose of a single-dose COVID-19 vaccine, and that at least 14 days have passed since your final dose of the COVID-19 vaccine was issued before starting the program. This definition may be modified to include subsequent boosters and/or additional doses as recommended by the CDC. OHSU does not allow unvaccinated students to participate in in-person direct patient contact or in simulation activities involving in-person direct contact with standardized patients, and as such, entry into clinical programs for unvaccinated students will be prohibited.
  • OHSU requires all eligible students to carry comparable medical health insurance. All eligible students will be automatically enrolled in the student health insurance plan (excludes RNBS) and have the student health insurance plan premium billed to their student account unless they have other comparable coverage AND complete and are approved for a SHIP waiver by the deadline. Students Medical insurance questions should be directed to OHSU's Business Office, 503-494-7617 Option 4.
  • Flu Attestation/Declination: Students taking courses in clinical agencies are required to get a flu shot prior to participation. Students that do not wish to get a flu shot can submit a completed Flu Shot Declination Form and upload it into their Complio for tracking purposes.
  • Flu attestation/declination
  • Possible exemptions  (flu shot, and polio. All other immunization do not have exemptions)

Step 5 - Materials obtained from outside agencies.

Licenses and certifications go to Complio.

  • CPR Certification (required of all students except public health and nursing undergraduate students). If in an undergraduate program, we are no longer making it a requirement for new undergraduate students to get their CPR/BLS certification before starting their program. New undergrad nursing students will get CPR/BLS certified in one of the nursing courses starting their first term in the program. Please note that students cannot be in clinicals if their CPR/BLS certification lapses and will be pulled out of clinical if it lapses. Students are responsible for maintaining an active certification at all times while in their program. 
    Please check your campus specific information. 
  • Copy of RN license (not required for Public Health, Accelerated Bachelors, or 3 year-Bachelor of Science students) CRNA Students ONLY- Please provide documentation for ACLS, BCLS, and PALS. Students who are required to have an RN license for their program cannot be in clinicals if their RN license lapses. Students will be pulled out of clinical if it does laps. Students are responsible for maintaining an active RN license at all times while in their program if it is required. 
  • Electronic photo requirements for PDX Graduate and RNBS students. Accelerated Bachelors and 3 year Bachelors students on the Portland campus do not need to submit this form or a photo.

Step 6 - Check to make sure that all of your required items have been loaded and that you are showing as “compliant” with your requirements.

Load your documents and track your compliance. All School of Nursing students are required to remain in Compliant status throughout their academic experience at OHSU. Students will be pulled from clinicals and have a compliance registration hold placed on their student account for falling out of compliance. 

  • Log into Complio with your e-mail and password.
  • Provide all supporting documentation (certificates of completion, copies of trainings and certifications, forms, immunization medical records, etc) to Complio.
  • Accessing your Passport in Complio: Your Passport will show you your overall compliance along with what items have been approved/are compliant and what ones is non-compliant. You can access your Passport by clicking on the Report tab on the left side tool bar. This will open your "clinical passport". You will have the option to save this passport to your computer. Sometimes your faculty will ask you to provide your passport to them to make sure you are fully complaint. 

Step 7 - COVID Vaccination Tracking in Complio and Enterprise Health: All new students are required to enter their COVID vaccination information into Complio and Enterprise Health (EH).

Students are required to enter their COVID information into two platforms: Complio and Enterprise Health (EH). If a student has received their COVID vaccination(s) outside of OHSU, they will need to enter their COVID vaccination information into an OHSU's platform called Enterprise Health (EH). Students will use their OHSU network ID to log in. If a student is experience log in issues with EH, they need to reach out to the SON compliance officer directly so they can troubleshoot. If a student receives their COVID vaccinations through OHSU, then their information should already be in EH, and the student will only need to upload their COVID vaccination information into their Complio account.

Once a student has access to their OHSU network ID and access to Compass, they will be able to log into Enterprise Health (EH). This is about 30 days before matriculation. If a student is experiencing log in issues with either of these items they will need to reach out to their program associate or the compliance officer so they can assist.

OHSU requires all admitted students to provide proof of full COVID-19 immunization or receive an approved medical or religious exception prior to the start of the academic program.

OHSU does not allow unvaccinated students to participate in in-person direct patient contact or in simulation activities involving in-person direct contact with standardized patients, and as such, entry into clinical programs for unvaccinated students will be prohibited.

Below are the steps and screenshots that will show students the process on how to upload their COVID information into the EH platform. 

  1. Log into Enterprise Health using your network OHSU ID information: https://webchartnow.com/ohsu/webchart.cgi
  2. Click on Upload COVID Vaccine Documents
  3. Upload your document and hit submit 

If students have not met the COVID-19 policy requirements by the first day of their academic program, their conditional offer of admission to OHSU will be withdrawn and they will be unable to take courses or start their programs of study or other academic activities.

OHSU requires immunizations for its students in accordance with recommendations from the Centers for Disease Control and Prevention (CDC) and from the State of Oregon. Students must comply with OHSU pre-entrance immunization requirements per Policy 03-30-150 and Policy 02-90-010, and remain in compliance for the duration of their enrollment at OHSU.

Enterprise Health (EH) Log-in Page: https://webchartnow.com/ohsu/webchart.cgi 

Need Help? Utilize these additional resources to get more information

OHSU School of Nursing Compliance Officer:
anderama@ohsu.edu 
503-494-3855

Complio
complio@americandatabank.com  
1-800-200-0853 or 1-303-573-1130
ohsu.complio.com

OHSU modules in Compass: 
teamcompass@ohsu.edu 
503-494-5902

OHSU Student Health Services:
 shwcompliance@ohsu.edu
503 494-8665

Compliance Questions can be sent to:
soncompliance@ohsu.edu 

Enterprise Health Questions & Log-in issues can be sent to:
anderama@ohsu.edu 

Renewing Complio

Annually you will be asked to renew your Complio account. There is no charge to renew. When you get to the payment screen, please select “invoice to institution”. 

Instructions on how to renew:

1. Click on “Order History” on the left side of the screen
2. Under ‘Purchased Subscription(s)’, you will see ‘Subscription Renewal’. 
3. Click on ‘Renew Subscription’
4. You will be provided with two options; Renew Subscription or Change Subscription. 

  • If you are needing to change your package type (ie. fall/spring, 2nd Year/3rd Year, etc.) click on ‘Change Subscription’ 
  • If no changes are needed, click ‘Renew Subscription’

5. Continue through the ordering process.

Please note: once your account is renewed or changed these changes may take a few minutes to reflect on your account.

If you have any questions or need further assistance, please call Complio directly at 303-573-1130 or email at complio@americandatabank.com 

Instructions on how to print your Complio passport: 

1. Log into your Complio account and click on the tab called "report" on the left hand side
2. After you click on report, this will open up a second window
3. Once the second window is open you will want to click on the blue floppy disk at the top and select PDF. This will automatically create a PDF document which is your passport.