Provides administrative assistance to the Library. Including but not limited to, maintenance of HR records; processing of forms; travel; disbursement, personnel action; order equipment and supplies including office, library and archival; maintenance of Excel spreadsheets; meeting minutes; event coordination; coordinate catering, coordinate/schedule meeting rooms, request parking; request/submit financial and access requests.
Serve as telephone counselor and provide minor computer support to administrative staff.
Human Resources: Serve as a timekeeper/correct pay reports. Process personnel actions, labor distributions and distribution adjustments, new hire paperwork, and ID card requests. Maintain workflow between Library and Human Resources.
Finance: Provide assistance to the Senior Accountant and Senior Accounting Technician with special projects and troubleshooting. Process travel reimbursements and track travel expenditures for faculty, staff and visitors. Responsible for tracking and reconciling procurement card expenses in iExpense. Track and send collection invoices to Accounts Payable.
Building Management: Serve as Assistant Building Manager for the Biomedical Information Communication Center (BICC). Oversee and track work orders; approves building key requests; coordinate Logistical requests; manage and implement the Library’s annual fixed asset and space inventories; serve as liaison to building occupants, Facilities and Real Estate, Public Safety, Environmental Health & Radiation Safety, Risk Management, and internal/external contractors. Coordinate building maintenance projects as directed by the University Librarian and building manager.
Serve on departmental committees as assigned.Read more