Appointment Checklist

Below, please find a step-by-step guide for hiring a new postdoctoral scholar. If you have any questions, please contact your Human Resources Business Partner or Department Administrator.

Before posting, all recruitments are subject to review and approval by one of two hiring committees, determined by the mission area the position is funded by:

  • The Healthcare and School of Medicine (SoM) Hiring Committee reviews Healthcare and SoM funded positions
  • The Academics, Research and Central (ARC) Hiring Committee reviews all other mission area funded positions
  • Split funded positions are reviewed by both committees

More information on the review process and required documents can be found on the OHSU Hiring Committees O2 page.

  1. Contact HR Talent Acquisition (hrtalentacquisition@ohsu.edu) with the postdoctoral candidate's CV.  
  2. HR Talent Acquisition will provide a summary of the offer, including calculated years of relevant experience and salary, for departmental review.
  3. HR Talent Acquisition will extend a verbal offer, followed by an official offer letter.
  4. Begin visa application (if needed). Contact the Office of International Affairs (oia@ohsu.edu) for next steps.
  5. Background check happens automatically once the postdoctoral scholar is placed in the "finalist selected" stage of the iCIMS system. iCIMS is OHSU's hiring software.
  6. For important information about onboarding, including onboarding plans and checklists, see the Onboarding page on O2. For more information visit the Recruitment and Hiring page on O2. 

For information about welcoming your new employee on the first day and beyond, the Welcome Checklist and Onboarding pages on O2 provide important details.    

Postdoctoral Scholars are encouraged to attend a 1:1 orientation with the Office of Postdoctoral Affairs (request an orientation by emailing opa@ohsu.edu). 

Postdocs are also invited to attend a Postdoc Workers United (PWU) orientation session, which are typically held on the last Wednesday of the month from 9:30-10:30 a.m. in Mac Hall Room 2201. Departments and faculty should work with postdocs by scheduling normal duties and meetings outside of this time window for those interested in attending.

Provide any additional accesses needed:

  • Register with Department of Comparative Medicine for Animal Handling
  • Oracle access
  • Requisitions training (if needed)