DOM P&T Timeline

The DOM P&T timeline and process allows for peer review by the Committee Chair and members, with iterative feedback to candidates and Divisions Chiefs/Institute Directors. For AY27-specific deadlines, please refer to this AY27 P&T Timeline.

January
Announced to Faculty & Divisions of Annual Processes & Timeline

March 9
P&T Primer/Overview (Open to All Faculty)
This virtual session will be recorded and available for viewing, for those who are unable to make the live session.

Spring
Division Heads and Institute Directors complete faculty annual reviews and assessments regarding readiness for promotion.
Note: all faculty in “provisional” status must be proposed for appointment this cycle.

June 1
Deadline for submission of:

  1. CV in OHSU format
    1. Template
    2. Annotated Guide
  2. Mentoring and Coaching Profile (strongly recommended)
    1. Template
    2. Annotated Guide
  3. Health Policy and Advocacy Service Profile (optional)
    1. Template
    2. Annotated Guide
  4. P&T Division Head Request Form

Submit documents electronically to Department of Medicine.

Mid-June
Review of initial documents by DOM Chair & P&T Committee Chair.

Mid/Late-June
Initial review feedback sent to Division Heads and Institute Directors, and then to candidates.

July TBD
All candidates moving ahead for formal P&T evaluation this cycle are required to attend a P&T Workshop.
This virtual session will be recorded and available for viewing, for those who are unable to make the live session.

August 17
Deadlines for document submissions. Each item below should be submitted as a single PDF:

  1. CV (OHSU format)
    1. Template
    2. Annotated Guide
  2. Mentoring and Coaching Profile (strongly recommended)
    1. Template
    2. Annotated Guide
  3. Health Policy and Advocacy Service Profile (optional)
    1. Template
    2. Annotated Guide
  4. Personal Statement
    1. Template
    2. Annotated Guide
  5. Combine the four most recent years into a single PDF. For the 2027 submission cycle, include evaluations completed in 2022, 2023, 2024, and 2025.
    1. Faculty Evaluations (provided by Division Head/Institute Director)
      1. VA faculty: Evaluations from VA Portland Health Care System are accepted. Please redact all social security numbers and birth dates before submitting.
      2. If any evaluation from this period is missing, the Division Head or Institute Director must complete a Missing Evaluation Form.
  6. Division Head Letter of Support (provided by Division Head/Institute Director)
  7. Teaching Evaluation Source Documents
    1. Contact your Division's Administrative team if you need help retrieving these.
  8. Referee List (list of internal and external letter writers)

Late August / Early September 
Requests to referees are sent out by DOM.

TBD
DOM P&T Committee meets.

Mid-November
DOM P&T Committee feedback sent to Division Heads and Institute Directors, and then to candidates.

TBD
Deadline for submission of ALL final materials to DOM (Submit electronically to Department of Medicine).

July 2026
Decisions are announced by the School of Medicine.

Portfolio Requirements For Promotions & Appointments