Visitor and Volunteer Registration Information

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Become a Visitor or Volunteer

Thank you for your interest in visiting, volunteering, interning, or collaborating at OHSU! The average time to register is 6-8 weeks. This can vary based on several factors (e.g. background check timeline, visitor/volunteer responsiveness and Occupational Health clearance). Please plan accordingly.

Please note: As of 12/2020, we are planning to offer a variety of summer internship programs at OHSU for Summer, 2021.  Most programs are planning for in-person experiences, however, depending on COVID-19, virtual experiences may be offered instead.  Thank you for your understanding as we navigate this ever-changing, very challenging situation.

  • Are you at least 16 years of age?
  • Are you able to complete all OHSU OVV compliance processes (including a background check and online trainings)?
  • Search for an existing open opportunity: Search through the Research Volunteer Opportunities
  • Find a Principal Investigator and create your own opportunity: Use this tool to search for a lab in your area of interest. From there you can reach out to inquire about a volunteer opportunity.

Before you can begin the onboarding process, your hosting department will need to submit your assignment for preliminary approval from the Visiting Learner Oversight Commitee (VLOC.) VLOC meets once a month and a decision will be emailed to your hosting department directly. Your hosting department will update you on the status of your assignment. 

Hosting departments can reach out to ovv@ohsu.edu for more information about VLOC and how to submit a request to the committee.

  1. Should your assignment be approved by VLOC, your Hosting department will request your complete the Applicant Registration Form.
  2. After registering, you and your hosting department will work through our OVV Application packet.  
    1. Your hosting department can find this by visiting our O2 site
    2. Part of this packet is filling out the Application Form. This form is designed to help you build your experience with your hosting department. Take time to talk through your goals, experience and interests with your hosting department so that you both can work to create an assignment that is mutually beneficial and can launch you towards your future goals. 
    3. There are 3 forms which will require your signature: 

      1. The Application Form 

      2. Visitor Rights and Responsibilities 

      3. CIPPA 

  3.  Fill out the background check questionnaire: Soon after your hosting department submits the completed Application Packet to OVV, you will receive an email from our background check vendor, Advanced Reporting. You will need to fill out the background check questionnaire within 7 days of receiving the email.
    1. If your link expires, please email us at OVV@ohsu.edu to be sent a new link
    2. Please note that J-1 visitors follow a different process. Please have your hosting department refer to our J-1 Exchange Program O2 page for more information. 

See an overview of our entire onboarding process.

  • OVV will process your Applicant Registration Form, Application Packet, and initiate your background check. 

    • Watch for an e-mail from Advanced Reporting to complete your background check. 

    • Please note that J-1 visitors follow a different process. Please have your hosting department refer to our O2 page for more information. 

  • Upon approval of your Application Packet and background check clearance you will receive an Onboarding Packet outlining your next steps. This will include the completion of online Compass modules and medical clearances from Occupational Health, if necessary. 

  • Upon completion of the steps outlined in the Onboarding Packet. You will receive a final Activation email with instructions for obtaining an OHSU Badge, how to access your Volgistics account, and where to log your hours. You are only cleared to start your assignment once you receive our activation email. 

  • Please note: you are not covered by liability insurance until activated by our office.