OHSU Visitors and Volunteers

OHSU Visitors and Volunteers

Visitor and Volunteer Registration Information

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Become a Visitor or Volunteer

Thank you for your interest in visiting, volunteering, interning, or collaborating at OHSU! The average time to register is 6-8 weeks. This can vary based on several factors (e.g. background check timeline, visitor/volunteer responsiveness and Occupational Health clearance). Please plan accordingly.

Please note: In compliance with Oregon law, OHSU’s COVID-19 Immunization and Education policy will go in effect Oct. 18, 2021. Visitors and volunteers who have an in-person assignment must be fully vaccinated (14 days after last dose). Exception requests from visitors and volunteers will not be accepted. Please be prepared to provide proof of vaccination, or to receive a Covid-19 vaccination, as a requirement for onboarding for your in-person assignment at OHSU. You will not be allowed to participate within OHSU if you are not compliant with this policy.

  • Are you at least 16 years of age?
  • Are you able to complete all OHSU OVV compliance processes (including a background check and online trainings)?

Or

  • Find a Principal Investigator and create your own opportunity: Use this tool to search for a lab in your area of interest. From there you can reach out to inquire about a volunteer opportunity.
  1. Your Hosting department will request you complete the Applicant Registration Form.
  2. After registering, you and your hosting department will work through our OVV Application packet.  
    1. Only your hosting department will have access to this packet by visiting our O2 site
    2. Part of this packet is filling out the Application Form. This form is designed to help you build your experience with your hosting department. Take time to talk through your goals, experience and interests with your hosting department so that you both can work to create an assignment that is mutually beneficial and can launch you towards your future goals. 

    3. The following forms forms, found within the OVV Application Packet, will require your signature: 

      1. The Application Form 

      2. Visitor Rights and Responsibilities 

      3. Confidentiality and Intellectual Property Assignment Agreement (CIPAA) 

      4. Guidelines for Hosting Minors in the Lab (Applicants under 18 only) 

      5. Parental Consent (Applicant under 18 only)

  3. After this form is complete, your hosting department will email it OVV@ohsu.edu to move forward with your onboarding.

See an overview of our entire onboarding process.

  • OVV will process your OVV Application Packet and initiate your background check. 

    • Fill out the background check questionnaire: Soon after your hosting department submits the completed Application Packet to OVV, you will receive an email from our background check vendor, Advanced Reporting. You will need to fill out the background check questionnaire within 7 days of receiving the email.

      • If your link expires, please email us at OVV@ohsu.edu to be sent a new link

    • Please note that J-1 visitors follow a different process. Please have your hosting department refer to our O2 page for more information. 

  • Upon approval of your Application Packet and background check clearance you will receive an Onboarding Packet outlining your next steps. This will include the completion of online Compass modules and medical clearances from Occupational Health, if necessary. 

  • Upon completion of the steps outlined in your Onboarding Packet, you will receive a final Activation email with instructions for obtaining an OHSU Badge, how to access your Volgistics account, and where to log your hours, if applicable. You are only cleared to start your assignment once you receive our activation email. 

  • Please note: you are not covered by liability insurance until activated by our office.