Required Tasks for Incoming Students

You are responsible for completing the following pre-matriculation required tasks by the indicated deadlines. 

1. Add OHSU email

  • Add ohsu.edu as a safe sender. Be sure to check your junk email as Gmail is known to block emails with an .edu address.
  • Deadline: As soon as you are admitted. 

2. Admissions questionnaire

3. OHSU email

4. Background check

  • Once the OHSU Admissions Office updates AMCAS of your acceptance, Certiphi (a background check company) will be notified. As soon as you receive a welcome email from UME Admissions Team, log onto the AAMC criminal background check and provide consent for your background check.
  • You will receive an email from studentaddition@certiphi.com and/or applicantservices@certiphi.com asking for your approval to proceed with a background check. You will receive two reminder emails; one at day 10 and one at day 20. Beyond that, Certiphi will NOT send any more reminders. Be sure to complete the task s soon as you receive the initial email.
  • You will NOT receive your OHSU ID badge unless we have a verified background check.
  • Contact: Bri Dunn at dunnbri@ohsu.edu or 503-494-4101
  • Deadline: As soon as you receive email from Certiphi but no later than 5/10/2026.

5. COMPASS training modules

  • You will have access to our learning management system, COMPASS, when you receive your OHSU network ID and email account. You will not get your ID badge until you complete all training.
  • Complete the following 3 COMPASS training modules.
  • Harassment Prevention Fundament
  • Integrity Foundations
  • Information Privacy and Security Essentials
  • Contact: COMPASS Support at 503-494-5902 or teamcompass@ohsu.edu if you have technical issues getting through the trainings.
  • Contact Bri Dunn at dunnbri@ohsu.edu or 503-494-4101 if you have other questions.
  • Deadline: 5/10/2026

6. Pre-entrance immunization form

  • Submit the Immune Status Form to the Student Health & Wellness Center (SHW).
  • It’s very important that you submit this form by the deadline, even if you haven’t completed all of your immunizations yet.  SHW is aware some immunizations take time, so this form primarily serves to inform them of where you are in the process. Fill out the sections that you can and submit the form to SHW. As you meet the requirements, you can contact SHW to update your immunization record. You will NOT receive your OHSU ID badge unless you submit the immunization form.
  • Note all pre-entrance immunizations must be completed no lager than 14 days after matriculation, on Monday, July 13, 2026.
  • Contact: SHW swhcompliance@@ohsu.edu or 503-494-8665
  • Deadline: 5/10/2026

7. Student handbook, code of conduct, EHR, headshot survey

8. Photo for OHSU ID badge

  • As soon as you receive an email to your OHSU email address from hello@onlinphotosubmission.com, submit your photo to CloudCard system.  The email will include a link.
  • If you selected June 29th ID badge pick-up in the survey (task #7), you should get the email from hello@onlinephotosubmission.com between late May and early June.  
  • If you selected August 10th ID badge pick-up in the survey (task #7), you should get the email from hello@onlinephotosubmission.com around mid-July.  
  • Deadline for students with June 29th ID badge pick-up to submit your photo: 6/12/2026

  • Deadline for students with August 10th ID badge pick-up to submit your photo: 7/24/2026

    IMPORTANT NOTE: you are unable to complete this task until you get an email from hello@onlinephotosubmission.com. 

     

9. Drug screening

  1. Drug testing must be completed in the U.S. between May 18th to June 18th, 2026. Testing conducted outside of this timeframe or at an unauthorized site will not be accepted.
  2. Go to https://ohsusomdrugtesting.quickapp.pro to register for your drug test. This website will open at noon on May 17, 2026. Once you register, it will give you 5-day window for you to complete your drug screening. Do not access the website link unless you are able to complete your drug screening within 5 days.
  3. After you register you will receive an email from automation@instascreen.net with a link to find a collection site and schedule your drug test.
  4. Click on the link promptly to locate a collection site in your area and to generate your Drug Screening Passport. (If you cannot find a location in your area, reach out to Advanced Reporting immediately via the Messages section in your Donor Portal, at occhealth@advrep.com or by calling 503-375-0451 for assistance).
  5. Your passport will include the collection site information, including hours of operation. We do recommend calling ahead to confirm their availability and wait times.
  6. Bring your passport and photo ID with you to the collection site.
  7. Refrain from drinking excessive liquids prior to collection

Drug Screen Panel includes testing for:

  • Amphetamines
  • Methamphetamines
  • Benzodiazepines
  • Barbiturates
  • Cocaine
  • Methadone
  • Opiates – Expanded
  • 6-AM
  • Oxycodone, Oxymorphone
  • PCP
  • Propoxyphene
  • Marijuana

Notice regarding drug and alcohol testing for students at Oregon Health & Science University (OHSU). OHSU has a drug testing policy for all health care related employees including medical students. Despite the changes in Oregon Statute regarding marijuana use and possession, OHSU will continue to adhere to Federal Law and maintain a zero-tolerance policy in this regard. Test results are confidential as required by Federal and State laws. Tests are paid for by OHSU. If you have any questions, please contact OHSU’s Legal Department at (503) 494-5222.

IMPORTANT NOTE on DRUG SCREENING: 

  • If you schedule your test and for some urgent reasons you are unable to go in for testing before your passport expires, you must contact via the secure Applicant Portal, by email to occhealth@advrep.com or by phone at 971-433-5695 to coordinate your testing window.
  • If a “diluted” report result is received, students must repeat the testing within two business days. If the second test is "dilute" it will be forwarded to the Associate Dean for Undergraduate Medical Education, the Assistant Deans for Student Affairs, and the Medical Student Progress Board. The student will typically be asked to meet with one of the Assistant Deans and the Medical Student Progress Board for further review of the problem and to outline recommendations and/or accommodations to resolve the issue on a case-by-case basis. The second dilute drug tests may disqualify an applicant from matriculating, or prompt a dismissal hearing for a current student.

Contact: Dr. Tomo Ito at itot@ohsu.edu or 503-494-5100.  Do NOT contact Dr. Ito to verify receipt of your drug screen results. She will contact you if she doesn't receive them. 

Deadline: screening must be done between 5/18/2026 to 6/18/2026

10. Pre-matriculation survey

11. Transcripts

  • Because AMCAS does not forward transcripts, you are required to submit official copies of your transcripts from each institution you've attended in one of two ways (your transcripts must be sent to us directly from the institution, not from you):
  • Option 1: If any of your institutions provide eTranscripts, have them sent to Kari Kriedberg at MDinterviews@ohsu.edu . Electronic transcripts are preferable when available.
  • Option 2: If you are requesting paper transcripts, have them mailed to the following address:
    OHSU School of Medicine, Office of Admissions
    Mailcode CL5MD
    2730 SW Moody Avenue, Portland, OR, 9720
  • Contact: Kari Kriedberg mdinterviews@ohsu.edu
  • Deadline: 6/26/2026

12. WebEx

  • Read our instructions and be sure WebEx is set up on your computer and mobile device.
  • Make sure you are able to participate in Webex virtual meetings with both audio and visual prior to the first day of orientation. Testing with fellow classmates, friends or family members ahead of time is highly recommended.
  • Contact: Teaching Services Office (TSO) at tso@ohsu.edu
  • Deadline: 6/26/2026

13. Emergency contact