Your Privacy and the OHSU Library

The OHSU Library is committed to protecting your privacy to the greatest extent possible, subject to provisions of state and federal law and in compliance with HIPAA, FERPA, and all other legal requirements. Library staff believe privacy is an essential element of intellectual and academic freedom and we protect each library user's right to privacy and confidentiality with respect to information sought and resources consulted, borrowed, acquired, or transmitted. 

Our practices follow the recommendations of the Code of Ethics for Health Sciences Librarianship of the Medical Library Association and the Code of Ethics of the American Library Association.

Personal Information Held at OHSU

In order to provide services such as circulation, interlibrary loan/document delivery, reference, and consultation, the OHSU Library collects personally identifiable information (PII) from and about individuals and their interactions with our systems. PII is confidential and access is restricted to Library staff who need the information to provide or evaluate services, and to other OHSU units which may be consulted by the Library in troubleshooting problems, analyzing the use of resources, and improving services

PII is never used by the OHSU Library for commercial purposes, and will not be revealed to any third party except by such process, order, or subpoena authorized by law and only after clearance from the OHSU Legal Department according to national, state, and local laws and OHSU policies.

OHSU Library practices on securing, protecting, and removing PII when it is no longer needed for services or assessment are codified in our internal document, Library Procedures on Management of Personally Identifiable Information, which is reviewed annually by Library Council.

Information Gathered by OHSU Library and External Entities

The OHSU Library links to many external electronic resources and web sites. Once you follow a link, you are subject to the privacy policy of the external site. While the Library actively considers privacy-related issues in our agreements with third party vendors, especially for databases and online journals, we are not able to ensure that the privacy practices of those web sites match our privacy policy or commitments to keeping your PII secure and confidential.

The OHSU Library uses data provided by software packages and third-party services to identify resources used and to evaluate the effectiveness of the organization and design of that information.  Currently, the Library uses aggregated data from Google Analytics, a web analytics service provided by Google, Inc. We do not associate use of any web page or any resource with a particular computer or a particular user.  By using the OHSU Library web site, you consent to the processing of data about you by Google and other providers of usage data in the manner and for the purposes set out below. 

Google Analytics uses “cookies,” which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage.  Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. 

You may refuse the use of cookies by selecting the appropriate settings on your browser; please note that if you do this you may not be able to use the full functionality of OHSU Library web sites and linked electronic resources.

For information OHSU-wide on privacy, see OHSU Notice of Privacy Practices.

Policy reviewed and approved by OHSU Library Council
Last reviewed: 29 April 2020