Services

To ask us a question, please use this form.

Search our collections

We support broad access to our collections through online collection guides, the library catalog, digitization, and reference assistance.

Request a reproduction:
HC&A provides a full range of services, including photocopies and scanning, to support access to our collections. Please consult our Service Fee Schedule for a complete list of services and payment options.
Reproduction request form and guidelines

HC&A staff do not conduct research on behalf of patrons, but can provide references for independent contractors upon request.

We consult with the OHSU community on using university history and historical collections for outreach and community engagement. Our role is identifying relevant materials for research and presentation, and overseeing preservation and display of materials. We can provide references for independent contractors with expertise in historical research, visual design, content development, and project management.

Helpful tips for a successful historical research visit:

  • Think well ahead of hard deadlines, and schedule in advance.
    Archival research is slow research, and often involves sifting through many records. Your research may take several visits, depending on how many materials you’re using.
     
  • Do some broad, preliminary research on your topic. 
    Archival materials aren’t an efficient introduction to a large well-understood topic (such as “the history of psychiatry”). Before consulting archival records, check published sources such as historical review articles or books to get a big picture idea of your topic.
     
  • Be prepared to expend some time and effort. 
    While archival records document specific circumstances, we may not have individual records that address your specific question. You may need to piece together evidence from several different sources to advance your knowledge.
     
  • Understand that archives standard practices are designed to protect the materials, but we can always consider alternative options.
    Archival materials are rare and often one-of-a-kind records of the circumstances they document, and must be safeguarded against loss or damage. Additionally, as a HIPAA-covered entity, OHSU upholds strong standards to protect patient privacy. Some records are restricted from access due to the inclusion of protected health information (PHI) or to other privacy concerns. Please ask us if you have questions about our practices.
     
  • Ask questions during your visit, and ask for help if you become frustrated.
    While we are generally not able to estimate how long your research will take, or answer questions of historical trivia on the spot, we have extensive experience in assisting researchers in using our collections. Do not hesitate to ask questions if a document strikes your interest in another source, if you are confused by something, or if something is just not adding up and you need some clarification. 

Adapted from “How can you help archivists to help you? Reference service from our side of the desk,” by Samantha Thompson, Archivist, Region of Peel Archives, January 23, 2019.

Book a research appointment

Please schedule a visit to use materials that you have identified for your research in our collections (see "Search our collections" tab above). We schedule research visits by appointment between 8:30am and 4:00pm, Monday through Friday, depending on availability. On-site research access to collections is free to the public.

NOTE: Our permanent reading room is currently inaccessible due to construction in the Old Library/Auditorium building. We will make accommodations to host researchers in Library space in the BICC building on Marquam Hill. You will receive location information and directions when your research appointment is confirmed.

Our staff and facilities are available for classes, meetings, and tours. We will work with you to plan a customized experience for your group.

We encourage instructors to incorporate our resources in the history of the health sciences into their classes. We will work with you to select materials and schedule our research room for a specific class session or series.

Please contact us to arrange a class or visit.

 

Spanning the late 19th century to the present day, the University Archives constitute the documentary record of OHSU and its predecessor institutions. Administrative records, photographs and artwork, campus publications, research data, personal papers, and more are collected in both analog and digital formats.

To learn about the retention periods for OHSU records, peruse the Records Retention Schedule and then consult with the University Archivist and Legal Department to determine which records should be held permanently. The details of the records transfer will be worked out to best suit all involved parties.

For records not bound by the official retention schedule, such as records of student organizations, faculty research, and more, please contact the University Archivist to discuss the options.

Regarding the donation of materials that are not University records, please visit the "Donate Materials" section of the Support Historical Collections & Archives tab to learn more.

In collaboration with the Library Technology Department, we provide a digital preservation environment and deliver digital assets management consultation services for OHSU units. This service safeguards OHSU's digital assets, and provides education and support for the OHSU community with centralized internal digital media management and sharing. We work with OHSU community members on how to use the Library's digital assets management system in order to enhance the description, tracking, security, access, and sharing of creative works like digital photography, video, and sound.