Current Students

For Current Students
Welcome to Oregon Health & Science University!
With your program director, the graduate studies team, and myriad of student support services here at OHSU, I am here to support you throughout your student experience.
I recommend that you review the School Of Medicine Academic Regulations for Graduate Programs, as well as guidelines specific to your program. These are important references to you as a student during your time at OHSU. If you have any questions, please do not hesitate to ask!
Allison Fryer, PhD
Associate Dean, Graduate Studies
fryera@ohsu.edu
Ph.D. Forms
Onboarding
Immunization Status Form
To be completed at least 2 weeks prior to your first day. There is a separate process for demonstrating proof of COVID vaccination.
Federal Employment Documents
[PhD students only] All students that are also employees of OHSU must complete the I-9 federal employment form. Use the link above to complete Section 1 of the I-9. Section 2 must be completed in-person at Human Resources.
Mentor Assignment Form
For documenting your mentor selection. This is typically completed after rotations in a PhD program or in your first term as a graduate student in a "direct admit" program.
Qualifying Exams & Degree Advancement
Request for Dissertation Advisory Committee
Advisory committees guide and advise student research and dissertation/thesis preparation. The Dissertation Advisory Committee must be appointed within six months after Advancement to PhD Candidacy or upon commencement of dissertation research, whichever is earlier.
DAC/TAC Meeting Summary | DAC/TAC Meeting Summary Intake Form
The meeting summary document must be submitted after every DAC/TAC meeting using the intake form.
Graduate Student Annual Progress Report | Graduate Student Annual Progress Report Intake Form
Students meet with their program director once per year to discuss progress on research, classes, and degree completion. The progress report document should be filled out in preparation for this annual meeting.
Defense & Graduation
In order of submission:
Request for Oral Examination
Use this form to designate the date, time, place, and committee members for your oral examination. The Oral Exam Committee must include no fewer than four (4) members of the Graduate Faculty who do not all have primary appointments in the same department or institute. The committee must also include at least one (1) member who is not a member of the student’s dissertation advisory committee. This form must be approed four weeks prior to your defense date.
Oral Exam Certificate
This form indicates whether the Oral Examination Committee considered the examination to be satisfactory or unsatisfactory. The approved form is due within two (2) days following an oral exam. Plan to complete the form the day before or the morning of your oral exam.
Certificate of Approval
This replaces the "signature page" of your thesis, with which your Oral Exam Committee approves of the final revisions of your dissertation. The approved form is due before the last day of the term of intended graduation
Library Submission for Dissertations/Theses
How to submit your dissertation to the Library. Your dissertation must be submitted no later than the last day of the term of intended graduation.
Petitions and Special Requests
Petition for Exception to Academic Policy
This form is to be used in the following situations:
- Course registration after deadline
- Extensions of time-to-degree
- Course substitution
- Change of degree
- Any other exception to an existing SoM academic policy
International Travel - Off Campus Authorization Registration
Mistreatment Reporting Protocol| Mistreatment Reporting Form
M.S. Forms
Onboarding
Immunization Status Form
To be completed at least 2 weeks prior to your first day. There is a separate process for demonstrating proof of COVID vaccination.
Mentor Assignment Form
For documenting your mentor selection. This is typically completed during your first term as a graduate student in a "direct admit" program. Work with your mentor and academic coordinator to verify the information provided is accurate.
Thesis Advisory Committee & Degree Advancement
Request for Thesis Advisory Committee (TAC)
Advisory committees guide and advise student research and dissertation/thesis preparation. The Thesis Advisory Committee must be appointed within nine (9) months of matriculating into the graduate program. Programs may require appointment of the committee earlier than the minimum guideline.
TAC Meeting Summary | TAC Meeting Summary Intake Form
The meeting summary document must be submitted after every TAC meeting using the intake form.
Graduate Student Annual Progress Report | Graduate Student Annual Progress Report Intake Form
Students meet with their program director once per year to discuss progress on research, classes, and degree completion. The progress report document should be filled out in preparation for this annual meeting. For the first meeting, the progress report document should be filled out and shared with the program director before the meeting. After that, students update the form before each meeting.
Defense & Graduation
In order of submission:
Request for Oral Examination
Designate the date, time, place, and committee members for your oral examination. The Oral Exam Committee must include no fewer than three (3) members of the Graduate Faculty who do not all have primary appointments in the same department or institute. The approved form is due four weeks prior to the defense date.
Oral Exam Certificate
The approved form is due within two (2) days following an oral exam. Plan to complete the form the day before or the morning of your defense exam. This form indicates whether the Oral Examination Committee considered the examination satisfactory or unsatisfactory.
Certificate of Approval
This replaces the "signature page" of your thesis, with which your Oral Exam Committee approves of the final revisions of your thesis. The approved form is due before the last day of the term of intended graduation.
Library Submission for Dissertations/Theses
Instructions to submit your thesis to the Library. Your thesis must be submitted no later than the last day of the term of intended graduation.
Petitions and Special Requests
Petition for Exception to Academic Policy
This form is to be used in the following situations:
- Course registration after deadline
- Extensions of time-to-degree
- Course substitution
- Change of degree
- Any other exception to an existing SoM academic policy
International Travel - Off Campus Authorization Registration
Mistreatment Reporting Protocol| Mistreatment Reporting Form
Policies
School of Medicine Policies
Course Registration
How to Register for Courses
Identify the classes you wish to register for below and note the course registration number (CRN). For detailed instructions on how to register via the Student Information Systems (SIS), please visit here. For general information pertaining to enrollment, course registration, academic history, transcripts, and/or financial aid, please visit here.
Graduate Studies Course Schedule
MGRD 650 - The Practice and Ethics of Science
Required for all incoming graduate students. This course is designed to provide an introduction to basic principles of scientific conduct and practice for graduate students pursuing careers in biomedical research. Specific topics include: laboratory safety, professional standards, use of laboratory animals and human subjects, research funding and career development. Course material will be presented primarily in the form of lectures and panel discussions, with opportunities for student discussion.
Graduate Students
Register via Student Information System (SIS)
Non-Graduate Students (post-docs, fellows, etc.)
To register, follow the non-degree enrollment instructions found on the Office of the Registrar Forms page.
Faculty Discussion Leader Sign-Up Instructions
1. Log into Compass
2. Search for "ethics" or "650" in the upper right-hand search bar.
3. Click the "request" button for the session(s) you would like to participate in.
Compass will keep a record of your course completion, as well as send you an Outlook calendar invitation for your specific session(s).
Questions?
Contact somgrad@ohsu.edu
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