Onboarding

Immunization Status Form
To be completed at least 2 weeks prior to your first day. There is a separate process for demonstrating proof of COVID vaccination.

Federal Employment Documents
[PhD students only] All students that are also employees of OHSU must complete the I-9 federal employment form. Use the link above to complete Section 1 of the I-9. Section 2 must be completed in-person at Human Resources.

Mentor Assignment Form
For documenting your mentor selection. This is typically completed after rotations in a PhD program or in your first term as a graduate student in a "direct admit" program.

Qualifying Exams & Degree Advancement

Request for Dissertation Advisory Committee
Advisory committees guide and advise student research and dissertation/thesis preparation. The Dissertation Advisory Committee must be appointed within six months after Advancement to PhD Candidacy or upon commencement of dissertation research, whichever is earlier.

DAC/TAC Meeting Summary | DAC/TAC Meeting Summary Intake Form
The meeting summary document must be submitted after every DAC/TAC meeting using the intake form.

Graduate Student Annual Progress Report | Graduate Student Annual Progress Report Intake Form
Students meet with their program director once per year to discuss progress on research, classes, and degree completion. The progress report document should be filled out in preparation for this annual meeting.

Defense & Graduation

In order of submission:

Request for Oral Examination 
Use this form to designate the date, time, place, and committee members for your oral examination. The Oral Exam Committee must include no fewer than four (4) members of the Graduate Faculty who do not all have primary appointments in the same department or institute. The committee must also include at least one (1) member who is not a member of the student’s dissertation advisory committee. This form must be approed four weeks prior to your defense date.

Oral Exam Certificate
This form indicates whether the Oral Examination Committee considered the examination to be satisfactory or unsatisfactory. The approved form is due within two (2) days following an oral exam. Plan to complete the form the day before or the morning of your oral exam.

Certificate of Approval
This replaces the "signature page" of your thesis, with which your Oral Exam Committee approves of the final revisions of your dissertation. The approved form is due before the last day of the term of intended graduation

Library Submission for Dissertations/Theses
How to submit your dissertation to the Library. Your dissertation must be submitted no later than the last day of the term of intended graduation.

Exit Contact Information

Survey of Earned Doctorates

Petitions and Special Requests

Onboarding

Immunization Status Form
To be completed at least 2 weeks prior to your first day. There is a separate process for demonstrating proof of COVID vaccination.

Mentor Assignment Form
For documenting your mentor selection. This is typically completed during your first term as a graduate student in a "direct admit" program. Work with your mentor and academic coordinator to verify the information provided is accurate.

Thesis Advisory Committee & Degree Advancement

Request for Thesis Advisory Committee (TAC)
Advisory committees guide and advise student research and dissertation/thesis preparation. The Thesis Advisory Committee must be appointed within nine (9) months of matriculating into the graduate program. Programs may require appointment of the committee earlier than the minimum guideline.

TAC Meeting Summary | TAC Meeting Summary Intake Form
The meeting summary document must be submitted after every TAC meeting using the intake form.

Graduate Student Annual Progress Report | Graduate Student Annual Progress Report Intake Form
Students meet with their program director once per year to discuss progress on research, classes, and degree completion. The progress report document should be filled out in preparation for this annual meeting. For the first meeting, the progress report document should be filled out and shared with the program director before the meeting. After that, students update the form before each meeting.

Defense & Graduation

In order of submission:

Request for Oral Examination 
Designate the date, time, place, and committee members for your oral examination. The Oral Exam Committee must include no fewer than three (3) members of the Graduate Faculty who do not all have primary appointments in the same department or institute. The approved form is due four weeks prior to the defense date.

Oral Exam Certificate
The approved form is due within two (2) days following an oral exam. Plan to complete the form the day before or the morning of your defense exam. This form indicates whether the Oral Examination Committee considered the examination satisfactory or unsatisfactory.

Certificate of Approval
This replaces the "signature page" of your thesis, with which your Oral Exam Committee approves of the final revisions of your thesis. The approved form is due before the last day of the term of intended graduation.

Library Submission for Dissertations/Theses
Instructions to submit your thesis to the Library. Your thesis must be submitted no later than the last day of the term of intended graduation.

Exit Contact Information

Survey of Earned Doctorates

Petitions and Special Requests

School of Medicine Policies

How to Register for Courses

Identify the classes you wish to register for below and note the course registration number (CRN). For detailed instructions on how to register via the Student Information Systems (SIS), please visit here. For general information pertaining to enrollment, course registration, academic history, transcripts, and/or financial aid, please visit here. 

Graduate Studies Course Schedule

Spring 2023

Winter 2023

Fall 2022

Summer 2022

Spring 2022

Winter 2022

Fall 2021

Summer 2021

MGRD 650 - The Practice and Ethics of Science

Required for all incoming graduate students. This course is designed to provide an introduction to basic principles of scientific conduct and practice for graduate students pursuing careers in biomedical research. Specific topics include: laboratory safety, professional standards, use of laboratory animals and human subjects, research funding and career development. Course material will be presented primarily in the form of lectures and panel discussions, with opportunities for student discussion.

Graduate Students

Register via Student Information System (SIS)

Non-Graduate Students (post-docs, fellows, etc.)

To register, follow the non-degree enrollment instructions found on the Office of the Registrar Forms page.

Faculty Discussion Leader Sign-Up Instructions

1. Log into Compass

2. Search for "ethics" or "650" in the upper right-hand search bar. 

3. Click the "request" button for the session(s) you would like to participate in. 

Compass will keep a record of your course completion, as well as send you an Outlook calendar invitation for your specific session(s). 

Questions?

Contact somgrad@ohsu.edu