Tuition and Fees
The fee policies as outlined apply to the Fall, Winter, Spring and Summer terms of the 2012-2013 academic year. All prior academic year Fee Books are repealed except as to rights or obligations previously acquired or incurred thereunder.
Information regarding OHSU's 2012-2013 Academic Year Fee book are defined by the following categories. (Printable Version)
A. Graduate Student
A graduate student is one who holds a degree from an accredited college or university unless such a student is classified as a post baccalaureate, non-graduate student eligible for undergraduate fee status, or is pursuing a course of study leading to the Degree of Doctor of Medicine or Doctor of Dental Medicine.
B. Nonresident Student
A non-resident student is one who fails to meet the Determination of Residence requirements of the OHSU Residency Policy.
C. Full-Time Student
A full time undergraduate student is one who is enrolled for at least 12 credits and not more than 18 credits per term. A full time graduate student is one who is enrolled for at least 9 credits and not more than 16 credits per term. This definition applies to all programs.
D. Part-Time Student
A part-time student is one who is enrolled in less than the minimum number of credits per term required of a full-time student (fewer than 12 credits for undergraduates; fewer than 9 credits for graduates).
E. Over-Time Student
An over-time student is one who is enrolled in more than the maximum credits designated for a full-time student (more than 18 credits for undergraduates; more than 16 credits for graduates).
F. Open Enrollment
Enrollment for course credits is available to all qualified students (it is understood that enrollment in particular courses may be subject to certain requirements; e.g., successful completion of prerequisites, grade point average, instructor's consent).
G. Closed Enrollment
Enrollment for credit in courses taught under contract or agreement, whereby student participation is limited under the terms of the contract (usually a sponsored course intended for instruction of individuals designated by the contractor).
H. Self-Support Enrollments
All courses for credit, whether open or closed enrollment, that (as a group) are required to generate sufficient fee income to support the cost of instruction.
I. Employee Tuition Benefit Program
An Employee Tuition Benefit program is available for some OHSU academic programs. A listing of Employee Tuition Benefit eligible programs, current polices and the online Application for Employee Tuition Benefit form are available on the Human Resources website at http://ozone.ohsu.edu/hr/tuition
Employees must complete the online OHSU Employee Tuition Benefit application form which must be approved by the employee's primary assignment supervisor, manager or department head and then submitted to the Human Resources department. Human Resources will verify eligibility and return the form as a pdf to the employee via e-mail. To receive the tuition discount, an employee must submit the form with the appropriate approval signatures to the Registrar's office at the institution they are attending. Deadline dates for submission of the approved Employee Tuition Benefit form at each institution's Registrar's Office vary by institution. Therefore, students should check with the institution they plan to enroll at for applicable deadline dates.Employees may register for classes without the approved Employee Tuition Benefit Application form, but must have the form when they pay their tuition and fees for that term.J. Home Institution
A student's home institution is the institution to which that student is formally admitted and matriculated in a degree program, regardless of where the student is enrolled.
K. Fee Remission
The Fee Remission is a means by which a student's fees are assessed at the prescribed rate and then reduced by being offset by funds from some other source.
L. Mandatory Enrollment Fees
Mandatory Enrollment Fees are those fees that a student is assessed for which the student has no discretion not to pay. Mandatory Enrollment Fees include, but are not limited to: Tuition, University Fees, Major Medical Insurance, Dental Insurance, Student Council Fee and others. There may be differentials for some fees based on residency, campus location or other criteria. Mandatory Enrollment Fees are set by the OHSU Board of Directors.
A. These policies apply to both undergraduate and graduate students at all enrollment levels.
1. Tuition is established to provide support for costs of instruction expenditures.
2. Resident and nonresident differentials may apply to undergraduate and graduate students.
B. Students in Self-Support Courses for Credit
1. Self-support tuition and fees will be assessed to participating students regardless of the credit hours carried or fees paid for enrollment.2. Both open and closed (grant or contract) instruction courses are included in the self-support classifications.
3. Self-support Course Fees are to be established by the academic program.
4. No residency classification is required for self-support credit instruction.
5. Staff or any graduate assistant's fee privileges do not apply to self-support courses. Exceptions may be allowed by the academic program for courses deemed to have met the condition of self-support.
A. Application Fee
1. General Policy
An Application Fee will be assessed to all students seeking formal admission to Oregon Health & Science University. An application will not be evaluated until the Application Fee has been received. The amount of the Application Fee varies and is set by the academic program.
2. Other Policies
If a student matriculates into an academic program, is not subsequently registered for one or more terms, and then re-enters the same program, a second Application Fee will not be required. Applicants for admission as graduate students will be required to pay the Application Fee, including those advancing from the undergraduate level to graduate standing.
If a student applies to enroll for fall, winter, or spring term of an academic year but delays enrollment until a subsequent term, a second Application Fee will not be assessed if enrollment occurs within that academic year or the summer session following that academic year.If enrollment is delayed until the subsequent academic year, a second Application Fee will be assessed.
The Application Fee applies to prospective international students. All Application Fees are not refundable and cannot be waived.
B. Additional Tuition Charges
1. Drug Testing
An additional one-time tuition charge of $30 will be assessed during the first term of attendance to new students in the MD, DMD, Nutrition and Radiation Therapy programs to cover necessary drug testing services. An additional one-time tuition charge of $50 will be assessed during the first term of attendance to new students in the Master of Physician Assistant Studies program to cover necessary drug testing services.
2. Various Additional Tuition Charges
An additional fall term tuition charge of $104 will be assessed to DMD and Dental Graduate students to cover disability insurance premiums.An additional fall term tuition charge of $111 will be assessed to MD students to cover disability insurance premiums. An additional fall term tuition charge of $75 will be assessed to DMD students for dues associated with ASDA membership. An additional $35 tuition charge will be assessed to new MD students during the first term of attendance to cover audience response equipment.An additional per term tuition charge of $300 will be assessed to Environmental and Biomolecular Systems Division Masters students who work in the lab.
C. Dental Equipment Issue
DMD students will be assessed a Dental Equipment Issue Fee according to the following schedule:
1st Year DMD Students: $4,676 per term in fall, winter and spring for a total yearly charge of $14,028
2nd Year DMD Students: $2,418 per term in fall, winter and spring for a total yearly charge of $7,254
3rd Year DMD Students: $720 per term in fall, winter and spring for a total yearly charge of $2,160
4th Year DMD Students: $149 per term in fall, winter and spring for a total yearly charge of $447
D. Other Fees, Deposits, Fines, and Service Charges
1. Advance Tuition Deposit
OHSU determines the student population for whom a deposit will be required.The amount of the deposit varies and is set by the academic program.
2. Late Registration Fee - $35.00
3. Returned Check - $40.00
A returned check charge will be assessed in the amount of $40.00. In addition, the institution may assess the late registration fee if the returned check was used to pay tuition and fees.
4. Change of Program Fee, per course - Up to $10.00
5. Grade Transcript Fee:
Official copy, ordered 48 hours in advance - $15.00
Official copy, same day service - $20.00
Faxed official copy - $20.00
If priority delivery service is requested, there will also be a $20 charge in addition to the above charge.
6. Certified Copies of Diplomas - $10.00
7. Duplicate Diploma - $50.00
8. Medical Student Dean's Letter - $10.00
9. Records Retrieval Fee - $20.00
A fee will be assessed to retrieve educational records stored in an archival area.
10. Copies of Education Records
(except as exempted for release by Family Educational Rights and Privacy Act (FERPA) and university Student Records Policy)
1st Page: $5.00
Each Additional Page: $1.00
11. Examination for Credit
Institution-administered examination for credit, per course examination, regardless of credit hours involved. Up to $40.00
12. Graduation Fee - $50.00
13. School of Nursing Transcript Evaluation Fee - $25.00
A fee will be assessed for a preliminary evaluation of transcripts, prior to submission of an application for admission, for the purpose of determining whether completed coursework would fulfill prerequisites required by the School of Nursing for admission to the baccalaureate nursing program. A preliminary transcript evaluation is not a requirement of the School of Nursing application process.
The final determination of whether an applicant's completed coursework meets the admission requirements may be made only by the Registrar's Office after an application for admission has been submitted.
14. International Student Fee, per term - $50.00
International students on F1 or J1 visas will be assessed a fee to support the tracking requirements associated with the international student SEVIS system.
15. Nursing Graduate Program Enhancement Fee, per term - $1250.00
A fee is assessed to graduate nursing students who have been determined, based on admissions criteria, to require specialized support services in areas of language competencies (reading, writing, listening, speaking) and orientation to graduate academic life. Students' needs for such services are evaluated during the admissions process.
E. Refund Policy
Refunds may be granted to students in accordance with the refund schedule on file with the university Registrar's Office. This schedule shall be prepared annually and can be found on the General Forms and Information Page. There is no refund for Employee Tuition Benefits.
Notification of program Withdrawal or Leave of Absence is required and can be completed by submitting a "Withdrawal/Leave of Absence" form available from the Registrar's Office. Students who believe that their circumstances warrant exceptions to the published refund schedule may submit a letter of appeal to the university Registrar. The following uniform refund schedules are established for all schools:
Starting from the Day Classes Begin for the Term: Percent Refund
Complete or Partial Withdrawal
Before the Close of the 11th Calendar 100%
Day After Classes Begin for the Term
Before the Close of the 25th Calendar 50%
Day After Classes Begin for the Term
The refund for course load reduction applies to all students reducing credit hours except for those credit hours within the full-time plateau. Any student with orders to report for active military duty may withdraw at any time during the term and receive a full refund. If sufficient course work has been accomplished and the instructor feels justified in granting credit for the course work completed, credit may be granted and withdrawal proceedings are unnecessary.
F. Institution Fees and Charges
1. Self-Support Instruction, Registration, and Fee Policies
Institution officials may establish policies for pre-registration and fee assessments for self-support instruction. Such policies and assessments may be established as necessary to improve planning, improve services to students, or to assure that the self-support principle can be maintained.2. Charges for Services to Non-students
This Fee Book does not identify charges for services that are continuously offered to persons other than students.
G. Institution Authority to Adjust Charges
Institution officials may make tuition refunds and waive fines or charges that result from circumstances beyond the student's control or are for the best interest of the institution. Institution Officials may also add and revise fee amounts established herein, for program changes or additions made after the adoption of the Fee Book by the Board.
A. Graduate Assistants
Graduate students appointed by the schools of Dentistry, Medicine, and Nursing and paid at established institutional salary rates as graduate teaching assistants, graduate research assistants, or graduate fellows may be exempt from the payment of tuition on the first 16 credits per term, as specified in each school's policies. The graduate student exemption from payment of tuition does not apply to courses leading to the M.D. or D.M.D. degrees. Tuition will be assessed to the employing account or department, not to exceed the graduate resident, full-time student tuition per term. When an assistant is authorized to exceed 16 credits per term, the institution shall charge the assistant the resident overload tuition for the excess credits, based on residency status. The enrollment privilege does not apply to self-support courses.
If an assistant has been on an academic year appointment, serving in that appointment spring term, and the academic program intends to reappoint the assistant in the following fall term, the assistant may exercise the study privilege during the interim summer term upon approval of the academic program.
Graduate assistants are assessed and are individually responsible for payment of Building Fee, Health Service Fee, Major Medical Fee, Incidental Fee and Instructional Aids Fee approved for the school and program in which they are enrolled at the credit hour level carried, and at rates applicable to graduate students. Remission of some or all of these fees is at the discretion of the academic program.
Students enrolled in a combination of credit and audit courses or audit only will be assessed for the total credits under the credit tuition and fee schedule appropriate to their classification and residency.
C. Courses Taken at Other Institutions
Students enrolled in coursework at an institution other than OHSU (regardless of whether the coursework is required by OHSU) are responsible for all costs (tuition and other fees) charged by that institution.
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A. Student Responsibility
At the time a student formally registers for classes, either by signing and submitting the appropriate registration forms to the Registrar's Office, or by registering online, the student agrees to:1. Assume financial responsibility for any tuition and fees as posted to his/her student account.
2. Abide by the official colege policies regarding withdrawal from the University.
3. Assume the responsibility for understanding the University's official policy concerning schedule changes and satisfactory academic progress which may result in additional charges or the loss of eligibility for certain types of financial aid. It is considered the student's responsibility to understand how these changes can affect his/her financial situation with regard to financial aid eligibility.
4. Make sure OHSU student records are current and advise of any demographic changes such as name, address, telephone and email.
B. Payment Due DatesAccounts Receivable approved financial arrangements must be in place one week after the start of classes for each program. Electronic Bills, or E-Bills, for tuition and fees are the official student billing methods of OHSU. E-Bills are sent out on the second Tuesday of every month. Some advantages of E-Bills are: saves paper and postage, accessible 24 hours a day from anywhere with internet access and eliminates the need to wait for a paper bill to arrive.
Students that do not receive an E-Bill can confirm account charges by accessing the online Institutional Student Information System (ISIS) or by calling the Baird Hall Cashier's Office at (503) 494-8243. All students must pay on time even if an E-Bill is not received. Please refer to your statement for the last day to pay tuition and fees in full before late charges are assessed.
C. Payment Options
Payment to student accounts can be made by cash, check, credit card (Visa/MasterCard) in person, by US mail or online through Institutional Student Information System (ISIS) which is a secure payment option. However, student financial aid must be applied to student accounts before credit card payment will be accepted. Any balance remaining after financial aid has been applied may be paid by credit card.
A credit balance on a student account is created when financial aid, payments and other credits exceed total charges due. A refund of the credit balance will be processed and returned to the student using the following methods:
Credit Card – If payment is made on a student account by credit card, then credit must be issued to the original credit card according to Visa/MasterCard regulations.
Check – Refunds in the form of a check can be picked up at the Baird Hall Cashier's Office, sent directly to the student's address on file or express mailed to another OHSU campus for pickup. Please be aware that there is a 24 hour hold on all checks before they can be disbursed. The refund check will be delivered to the student upon presentation of a valid student ID. If a valid student ID is not available, students will be asked for two of the following: driver's license or other valid state or federal ID, student ID number, date of birth or social security number. The student will then be asked to verify the current address.
Direct Deposit – Direct deposit is the electronic transfer of funds into a checking or savings account. It is the quickest, safest and most convenient way to receive a refund. To elect to have refunds direct deposited, students must complete the OHSU Student Direct Deposit Authorization Form, attach a blank check and fax, mail or bring the form the Baird Hall Cashier's Office. This method is not currently available to the following campuses: EOU, OIT, SOU or WOU.
Exceptions will be handled on a case-by-case basis.
E. Payment Plans
The OHSU Bursar's Office is responsible for billing and collection of tuition and fees.It is the goal of the Bursar's Office to work with students to resolve outstanding balances.It is understood that students and their families may experience financial difficulties and it is important for those types of issues to be communicated to the Bursar's Office at an early stage.The Bursar's Office offers payment plans to assist with the budgeting of the cost of education. However, those plans are only available to students prior to the due date of their bill. Students are urged to contact the Bursar's Office prior to the due date of the bill to discuss any financial concerns that they may have.The earlier the issue is discussed the more tools are available to assist students in resolving the situation since all tuition/fees accrued in one term must be paid before registering for another term.
F. Educational Promissory Note
OHSU offers extended payment terms utilizing an Educational Promissory Note for unpaid tuition and fees. The Educational Promissory Note is offered on a per term basis with a new note required each term. This is a mandatory note for all unpaid tuition and fees. Registration for subsequent terms will be withheld if the account is not paid in full by the last day of classes.
G. Contractual Agreements
OHSU recognizes that employers or a third party may pay university tuition and fees on behalf of students. These agreements are made between the student and their employer or third party. Students are responsible for meeting requirements of agreement such as grades and for any charges not paid by third party. Contractual agreements received from a government agency are between the US Government and the university. OHSU accepts only third party contracts that are on official company letterhead and include the following billing information: student’s name, tuition quarter and amount paying.
H. Collections Actions
If the balance is not resolved by the due date, a financial hold will be place on the account. Other collection actions on delinquent accounts include:
1. Prevention of students from registering for classes
2. Hold on registration, official transcripts, licensure certification, diplomas and grades
3. Debt referral to third party collection agency
4. Tax Off-set of debt against State of Oregon Income Tax Refund, only Oregon residents
5. Accounts with unresolved balances are subject to additional collection charges, legal and attorney fees.
6. Litigation against debtor.
Should a student withdraw during the term, all refunds are to be applied to any outstanding balance, and any remaining balance will immediately be due and payable in full.
J. Delinquent Accounts
Please refer to your statement for the last day to pay tuition and fees in full before late charges are assessed. If payment is not paid in full by stated due date, then the following policies may apply.
1. Interest will be assessed at a rate of 1% per month of the outstanding balance.
2. All accounts over 121+ days delinquent and not making regular monthly payments will be sent to Oregon Department of Revenue or an outside collection agency.
3. Accounts referred to an outside collection agency will incur a collection fee of $40.00 and will be subject to additional collection charges, legal and attorney fees. After an account has been turned over to a collection agency, OHSU can no longer accept payment on this account and students must remit payment directly to the agency.
4. Oregon Health & Science University reserves the right to recover all costs involved with the collection and/or litigation of delinquent accounts.
5. Oregon Health & Science University is a non-profit institution of higher learning. Student receivable accounts are considered to be educational loans offered for the sole purpose of financing an education and are not dischargeable in bankruptcy proceedings.
6. The University reserves the right to demand payment in the form of a certified check, money order, cash or credit card in the event that one or more checks have been returned unpaid for any reason.
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