Frequently Asked Questions
- Funding Priorities and Objectives
- Developing a Proposal
- Application Process
- Project Budget
- Review Process
- After a Grant Award
Funding Priorities and Objectives
What types of grants are available?
Three tiers of grants will be available: Tier 1 (Early Stage), Tier 2 (Developmental) and Tier 3 (Program Advancement). Learn more
What are some examples of eligible projects?
View examples for each tier.
Who is eligible to apply for a grant?
Applicants can include, but are not limited to: individuals affiliated with community groups/organizations, schools, government bodies, health/medical clinics, health systems or businesses. An individual may not have more than two active Community Partnership Program projects at the same time. The Community Partnership Program may limit the number of awards made to an organization in a single round or cumulatively.
Applicants who have previously submitted a proposal to the Community Partnership Program and did not receive an award are encouraged to resubmit a proposal up to a maximum of two resubmissions.
When applicable, refer to a current RFP on the How to apply page for specific eligibility criteria.
May I submit a proposal if I am currently funded?
You may submit a proposal to further develop your current project if you anticipate the current project end date will occur prior to the start of the next funding cycle. If your currently funded project activities will be completed and funds spent at the start of the next round, you are eligible to apply. You may also be eligible to submit a proposal for a project that is unrelated to your current award. An individual may hold up to two unrelated Community Partnership Program awards at any given time.
Refer to the current RFP for more details regarding eligibility.
Please contact a Community Partnership Program representative with any questions about eligibility that are not addressed in a currently active RFP.
Can OHSU faculty apply for grants through the Community Partnership Program?
OHSU employees, students, divisions or departments are not eligible to apply. If an OHSU representative is interested in the Community Partnership Program, please email KnightCancerCRO@ohsu.edu to learn more about opportunities to consult with awardees.
Faculty seeking funding from the Knight Cancer Institute do have other options. The institute offers several programs to provide support for cancer research. Learn more about these opportunities
Are there geographic restrictions?
All funds must be used to support efforts within Oregon.
Developing a Proposal
What are the guidelines for choosing a grant tier?
Grant tiers are designed to offer communities with an opportunity to engage at a level that is most appropriate for them. For guidance about which tier to apply for, contact a Community Partnership Program representative.
Why are grant recipients supported with technical assistance?
As Oregon’s only public academic health center and as a nationally prominent research university, OHSU can leverage its expertise by sharing knowledge of evidence-based programs, best-practices and evaluation methods. In working with OHSU faculty to develop programs, the OHSU Knight Cancer Institute hopes to continue to strengthen relationships with local communities to better understand their cancer-related needs. Working together, the result will be robust, sustainable programs that benefit the health of all Oregonians.
Will the Community Partnership Program make multiyear awards?
At this time all tiers, Early Stage, Developmental and Program Advancement grants, are funded for twelve-month project implementation. Organizations are encouraged to build on their program each year and reapply for higher tiered funding in future funding cycles. Applicants are encouraged to describe future plans, but funding will be restricted to one year.
Should letters of support for the project be included with a proposal?
Please include any applicable letters of support from organizations who will collaborate in the proposed projects to demonstrate the commitment that collaborators have made to work on the proposed project. In addition, letters of support from community groups should be attached to the submission to indicate broad community support for the proposed project.
How can communities apply for funding?
Refer to the How to Apply page.
Is it possible to submit a paper Intent to Apply form or proposal?
No, applicants will be asked to complete an online intent to apply form and proposal submission as directed on the How to Apply page.
Will feedback be provided on intent to apply forms?
Submitters will receive a confirmation notice when the program receives an intent to apply form. However, applicants will not receive feedback on their forms. Please submit a full proposal by the due date, as directed on the How to Apply page.
Once submitted, what is the process for receiving updates on an application’s status?
Allow ten to twelve weeks following submission of the full proposal to receive information about funding status. When applicable, specific dates will be published on the How to Apply page.
If a proposal is not funded, is it possible to reapply for the same project?
Yes. The Community Partnership Program is not able to fund all qualified applications. Applicants who have previously submitted a proposal to the Community Partnership Program and did not receive an award are encouraged to resubmit a strengthened proposal in response to a subsequent RFP up to a maximum of two resubmissions. Each submitted application is reviewed as a new application and is considered independently on its own merits.
Are other sources of funding required?
No. However, if a proposed project is receiving funding from other sources that should be indicated in the proposal.
Who reviews the proposals?
A review committee made up of OHSU researchers, practitioners and community members will review proposals. Members of the Community Partnership Program steering committee or advisory committee who have expertise specific to the proposal, or knowledge of the organization, may be asked to participate in the review.
How are the proposals reviewed?
As an academic research institution, OHSU follows the National Institutes of Health (NIH) review process model. Proposals are assigned to multiple reviewers who represent content experts, key Knight Cancer Institute stakeholders, and communities. Reviewers must recuse themselves from reviewing proposals submitted by organizations with which they collaborate and/or have existing relationships that present a real or perceived conflict of interest.
Each proposal is reviewed by two to three reviewers. Each reviewer submits an overall impact score and comments based on defined criteria. These scores are given equal weight and averaged to give each proposal a preliminary score. In general, the top half of proposals is discussed during a review meeting at which final scores are submitted by the full panel of reviewers. Proposals are then ranked based on their average final score.
How are funding decisions made?
Funding decisions are based on the average score of all reviewers. Proposals are ranked according to the average final score and the Community Partnership Program's Steering Committee makes a recommendation for funding the highest ranked proposals per tier based on scores and funding available. The final funding decision is subject to final approval by Knight Cancer Institute leadership. Score cutoffs for funding will vary from round to round and may be affected by the number of submitted proposals within each tier and the funding available.
Proposals are funded purely by merit. Prior relationships with OHSU researchers, faculty or staff are not taken into consideration when making funding decisions.
What is the funding notification procedure for submitted proposals?
The primary contact listed on the grant application will be notified of the funding status via email.
After a Grant Award
What is the process after grant funding has been announced?Awardees will begin the project preparation period. The project preparation period is designed to assist awardees in successfully completing applicable administrative requirements before the proposed project commences. Activities include:
- IRB approvals if applicable
- Participation in professional development and technical assistance activities
How soon will funding be distributed following announcement?
Funding distribution will depend on the grant award letter, IRB approvals if applicable and other administrative requirements of the project.
Will there be program site visits?
If a project is funded a program representative will plan to visit during the grant period to answer questions, offer helpful best practice information and learn what tools would be helpful in achieving project goals.
What are the reporting requirements?
All funded projects will be required to submit a formal summary within 30 days after the end of the funding period. Reporting templates will be provided.