University Archivist

Position Description:

The appointee shall provide services as assigned by the supervisor in furtherance of the university’s missions and goals of teaching, research, patient care, outreach and public service.

This position reports to (supervisor): Director of Curatorial Services

The duties of this position are in furtherance of the Oregon Health & Science University and the OHSU Library missions and goals of teaching, research, patient care, outreach and public service.

General statement of duties includes:

The University Archivist is responsible for the day-to-day management and long-term development of OHSU’s archives program. Reporting to the Director of Curatorial Services, the University Archivist contributes positive, expansive vision to OHSU Historical Collections & Archives, seeking new ways to build collections, enhance access, and engage audiences. The University Archivist identifies, appraises, and acquires archives, manuscripts, university publications, and artifacts in all formats. Supervising a staff of 1.5-3.0 FTE, the position manages accessioning, arrangement, description, preservation, and storage of collections. The University Archivist develops collection management data, EAD finding aids, and other access tools.

The University Archivist plays a major role in digital curation activities, working with a cross-functional team across the library.  Responsibilities include building and managing digital collections; defining workflows, procedures, and standards; advising on best practices; participating in policy formation; and working with university partners to develop collections, projects, and services.

The University Archivist conducts scholarship and service that contributes to the effectiveness of the Library, the University, and the profession. The position teaches classes, workshops, and instructional sessions; assists researchers through reference and instruction; and conducts exhibits, tours, special events, and other outreach activities. The University Archivist collaborates with donors, faculty, students, staff, and alumni, demonstrating outcomes through presentations, exhibits, events, publications, and reports.

This position monitors, interprets, and applies emerging archival theory and trends. As a colleague and supervisor, the University Archivist fosters a culture of productivity, knowledge sharing, and user orientation. The position participates in developing and implementing policies and procedures in OHSU Historical Collections & Archives, and consults with the university community on records management policy and practices. As a member of the Library Faculty, the University Archivist participates in planning, policy formation, and decision-making relating to library services, collections, and technologies.  This position represents OHSU Library in the Orbis Cascade Alliance Archives & Manuscripts Service.

Required Qualifications:

  • Master’s degree from an ALA-accredited Library and Information Science program with a concentration in archives, or an equivalent combination of advanced degree and work experience
  • Minimum of two years of experience in arranging and describing archival collections of diverse size, content, and format, preferably in an academic or health sciences setting
  • Strong knowledge of current archival theory and trends; ability to judiciously apply theory to practice
  • Demonstrated success in working with collaborative, cross-functional teams on complex projects
  • Experience in using flexible standards for arrangement and description, particularly minimum-level processing; ability to use judgment and pragmatism in applying standards
  • Demonstrated experience with technical and descriptive standards including EAD, DACS, MARC, and Dublin Core; knowledge of emerging standards
  • Experience with digitization; knowledge of digital preservation standards and best practices
  • Familiarity with HIPAA and FERPA principles; ability to manage sensitive materials by balancing access and legal requirements
  • Supervisory experience; ability to lead a team and delegate effectively
  • Outstanding analytical, writing, interpersonal, and organizational skills; ability to represent the library effectively and positively to diverse audiences
  • Experience with donor relations
  • Ability to contribute service and scholarship to the profession
  • Ability to lift and carry a 40-pound box

Preferred Qualifications:

  • Experience applying HIPAA and FERPA principles to archival arrangement, description, and access
  • Experience with Archivists Toolkit; knowledge of ArchivesSpace
  • Experience managing artifact collections
  • Experience with teaching, reference, instruction, and outreach in archives or special collections
  • Experience with space planning and stacks management
  • Experience collaborating with academic staff, faculty, students, and alumni
  • Knowledge of the history of health sciences and the history of the Pacific Northwest

Rank and Salary: This is a non-tenured, twelve-month faculty position at the level of Assistant Professor. Salary and benefits are competitive and commensurate with qualifications and experience, minimum $50,000.

Applications: To apply please visit and search for position IRC53411. Applications should include a resume, a cover letter, and contact information for three references. Screening of applications will commence immediately and continue until the position is filled.

OHSU is an equal opportunity, affirmative action institution. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status. Applicants with disabilities can request reasonable accommodation by contacting the Affirmative Action and Equal Opportunity Department at 503-494-5148. 


Access Services Student Assistant

The Oregon Health & Science University Library in Portland, Oregon, is seeking a student assistant to support Access Services within the Information & Research Services Department.

General Duties

  • Staffing the Library Services desk, including assisting patrons with using library resources and requesting materials
  • Issuing library cards, updating patron accounts, checking in/out of library material
  • Answering and directing phone calls
  • Paging requested material
  • Shelving, shelf reading, and assisting in stacks maintenance, including shifting and moving of materials
  • Assisting with opening and closing of library, including retrieving material from bookdrops around campus, shutting down computer systems, and replenishing supplies
  • Assisting with cleaning and tidying library workstations, study rooms, and study tables
  • Special projects which may involve photocopying, scanning, basic metadata input, and other duties as assigned by supervisors


  • Currently enrolled in an undergraduate or graduate program (6 hours undergraduate, 4.5 hours graduate)
  • Excellent customer service skills
  • Good oral and written communication skills
  • This position requires lifting and handling of objects 20-50 lbs.; pushing and maneuvering loaded book trucks, bending and stooping
  • Previous work experience in an automated library preferred

Special Conditions
This position requires lifting and handling of objects 20-50 lbs.; pushing and maneuvering loaded book trucks, bending and stooping

Part-time; approximately 20 hours/week. Specific hours and days to be arranged.

$10.50/hour to start

To Apply
Fill out an online application at and search for IRC52631.