Job Title University Archivist (Assistant Professor)

Department Library

Work Schedule, Hours, FTE, Salary Range: 1.0 FTE; Salary commensurate with experience, minimum $50,000.

The University Archivist is responsible for the day-to-day management and long-term development of OHSU’s archives program. Reporting to the Head, Historical Collections & Archives, the University Archivist contributes positive, expansive vision to HC&A, seeking new ways to build collections, enhance access, and engage audiences.

The University Archivist identifies, appraises, and acquires archives, manuscripts, university publications, and artifacts in all formats. Supervising a staff of 1.0-2.0 FTE, the position manages accessioning, arrangement, description, preservation, and storage of collections. The University Archivist develops collection management data, EAD finding aids, and other access tools.

Digital initiatives are a focus of this position. The University Archivist participates in the library’s Digital Collections Committee, leads digitization projects for collections under his or her care, and plays a major role in the library’s emerging digital preservation and curation activities. Digital collections responsibilities may include building and managing collections; defining workflows, procedures, and standards; participating in policy formation; and working with university partners to develop collections, projects, and services.

The University Archivist teaches classes, workshops, and instructional sessions; assists researchers through reference and instruction; and conducts exhibits, tours, special events, and other outreach activities. With critical responsibility for growth, relevance, sustainability, and innovation in the archives program, the position dedicates significant effort to collaborative work with donors, faculty, students, staff, and alumni, demonstrating outcomes through presentations, exhibits, events, publications, and reports.

This position monitors, interprets, and applies emerging archival theory and trends. As a colleague and supervisor, the University Archivist fosters a culture of productivity, knowledge sharing, and user orientation. The position participates in developing and implementing policies and procedures in OHSU Historical Collections & Archives, and consults with the university community on records management policy and practices. As a member of the Library Faculty, the University Archivist participates in planning, policy formation, and decision-making relating to library services, collections, and technologies. This position represents OHSU Library in Northwest Digital Archives, and requires scholarship and service that contributes to the effectiveness of the Library, the University, and the profession.

Job Requirements


  • Master’s degree from an ALA-accredited Library and Information Science program with a concentration in archives, or an equivalent combination of advanced degree and work experience
  • Strong knowledge of current archival theory and trends; ability to judiciously apply theory to practice
  • Minimum of two years of experience in arranging and describing archival collections of diverse size, content, and format, preferably in an academic or health sciences setting
  • Experience in using flexible standards for arrangement and description, particularly minimum-level processing; ability to use judgment and pragmatism in applying standards
  • Demonstrated experience with technical and descriptive standards including EAD, DACS, MARC, and Dublin Core; knowledge of emerging standards
  • Experience with digitization and digital asset management systems
  • Knowledge of principles and practices of electronic records curation and preservation
  • Familiarity with HIPAA and FERPA principles; ability to manage sensitive materials by balancing access and legal requirements
  • Outstanding project management skills, demonstrated through excellence in collaborative, team-oriented projects
  • Supervisory experience; ability to lead a team and delegate effectively
  • Outstanding analytical, writing, interpersonal, and organizational skills; ability to represent the library effectively and positively to diverse audiences
  • Experience with donor relationsAbility to contribute service and scholarship to the profession
  • Ability to lift a 40-pound box


  • Experience applying HIPAA and FERPA principles to archival arrangement, description, and access
  • Experience with Archivists Toolkit; knowledge of emerging collection management tools
  • Knowledge of Omeka and bepress/Digital Commons
  • Experience with digital curation and preservation
  • Knowledge of consortial programs such as NWDA
  • Experience managing artifact collections
  • Experience with exhibits
  • Experience with teaching, reference, instruction, and outreach in archives or special collections
  • Experience with grant-funded projects
  • Experience with space planning and stacks management
  • Experience collaborating with academic staff, faculty, students, and alumni
  • Knowledge of the history of health sciences and the history of the Pacific Northwest

Rank and Salary: This is a non-tenured, twelve-month faculty position at the level of Assistant Professor. Salary and benefits are competitive and commensurate with qualifications and experience, minimum $50,000.

Applications: To apply please visit ohsujobs.com and search for position IRC42692. Applications should include a resume, a letter of introduction, and contact information for three references. Screening of applications will commence immediately and continue until the position is filled.

OHSU is an equal opportunity, affirmative action institution. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status. Applicants with disabilities can request reasonable accommodation by contacting the Affirmative Action and Equal Opportunity Department at 503-494-5148.