Visiting Students
Overview
The pediatrics department at OHSU has one of the highest volumes of visiting students at OHSU. The department is committed to providing students with educationally valuable experiences at OHSU, whether they are interested in specific electives or have come to OHSU to get some exposure to our pediatric residency program.
Visiting students must first complete an application through the Dean's office. After that, the approved application is passed on the Rob Bogacz, Pediatric Education Coordinator, bogacz@ohsu.edu, 503-494-3195, for placement. If student preferences can't be honored, prospective visiting students will be contacted to see about more options.
Visiting students will receive email confirmation of their placement. They will be directed to the visiting student links to the right of this page to complete their visiting student paperwork and get ready to come to OHSU.
Visiting students should pay close attention to their course section in the electives section of this website for important information, directions, and required course materials. Some electives have no posted materials. Students may also receive a packet of information when they report of the clerkship.
Student Application and Placement
Step 1 Dean's Office Visiting Student Application
In order to become a visiting student you must first complete the application process through the Office of the Dean, OS School of Medicine. There are separate application processes for DO and MD students. MD Students will complete an application in VSAS. VSAS will then serve as a conduit for notification on application status and placement. DO students will need to complete a paper application that is then forwarded to the Department of Pediatrics once it has been approved by the Dean's office. The Education Coordinator finalizes all placements.
Follow this link to information about completing OS Dean's office portion of the visiting student process.
Dean's Office Visiting Student Website
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Placement Flow Chart
Students should be aware that rotations are very crowded and the coordinator places students with great care. Any visiting student whose preferences can't be honored will be notified by e-mail.
Rotations are closed to visiting students during the first rotation of the academic year in June.
During rotation 7, the November/December rotation, visiting students can register for these electives not available through VSAS by contacting Rob Bogacz, Education Coordinator, bogacz@ohsu.edu.
- 709 A Pediatrics Ward Sub I
- 709 B Neonatal Medicine
- 709 D Pediatric Intensive Care
- 709 J Pediatric Hematology Oncology
Students should look over the Elective Availability and Assignments area for an updated list of open sites.
If visiting students want to add an available elective, change their placement, or drop a class, they should e-mail the pediatric education coordinator, Rob Bogacz, bogacz@ohsu.edu. Students will receive e-mail confirmation of their class changes with in a few days.
Student Applies
DO Apply on Paper, MD on VSAS
Medical School Review
Application is Reviewed by the OHSU Dean's Office
Takes 2 or 3 weeks
Pediatric Department Review
Application is sent to Pediatrics Department for placement
Visiting Student Placed
Students successfully placed receive e-mail confirmation of their placement
1 or 2 weeks
Visiting students complete additional requirements before they arrive.
Visiting Student Not Placed
Students not successfully placed receive periodic emails with updated pediatric elective openings
Every 1 or 2 weeks
Visiting Student Not Placed
can also
Checks Elective Availability and Assignments on website
Visiting Student Registers for Open Elective
Student emails bogacz@ohsu.edu with their name, rotation dates and elective name.
Visiting Student Placed
Students successfully placed receive e-mail confirmation of their placement
1 or 2 weeks
Visiting students complete additional requirements before they arrive!Back To Top
Pre-Arrival Requirements
There are some additional requirements that must be fulfilled before you can begin your Visiting Student Elective Rotation.
1) Criminal Back Ground Check Deadline:
OHSU policy requires that all incoming students successfully pass a criminal history background check before they can be granted access to the OHSU campus. As a non-OHSU student coming to our campus, in order to receive a campus ID badge, we require that you provide proof of a background check from your home institution.That document should come in the form of a memo from your school department letterhead stating that a background check has been complete for you. It should also have a hand-written signature from your academic advisor or student affairs representative. You will need to present this document when applying for your campus ID badge.
2) Additional Urgent Requirements MD Students using VSAS. DO students can disregard this step.
A. You have two weeks to accept your placement using the VSAS system. B. You will receive a bill for a $75 processing fee from OHSU.
C. You must send in a completed Immune Status Form.
Please go to the visiting student website for details about these requirements.
4) Housing
OHSU does not coordinate visiting student housing. Visiting students are responsible for their own housing. Some useful suggestions include:- Portland State University may have overflow housing www.pdx.edu.
- Craigslist can also be a valuable resource http://www.portland.craigslist.org/.
- OHSU has some housing information .http://www.ohsu.edu/academic/acad/housing
5) Big Brain Deadline: Before you arrive.
Big Brain is the OHSU web based training tool that you will use to complete three mandatory requirements. Here is the link to "Big Brain" Log.
A. Complete HIPPA-Privacy and You Training in OHSU Big Brain
B. Complete Respect at the University training
C. Complete Integrity Education Booster
D. Complete EpicCare for Visiting Medical Students
Print both the certificates of completion for the two modules.
THESE CERTIFICATE ARE REQUIRED TO GET YOUR ID BADGE. BRING THEM WITH YOU. YOU WILL NOT HAVE ACCESS TO A COMPUTER TO PRINT IT OUT WHEN YOU ARRIVE.
6) Parking and Transportation.
Parking Permit
A parking pass can be obtained at the information booth just past the corner of Terwilliger and Sam Jackson, the cost is $12/day. They take checks or cash, checks should be filled out before you get to the booth and made out to OHSU. They will ask which lot, the best lot is the "South Lot " located on the corner of SW 6th Ave and SW Gaines. (see annotated map)
Parking Meter
On 6th Street just before it connects with SW Gaines Street there are long term 5 hour meters. The cost is $1 and hour and the machines take coins or debit/credit cards, no bills accepted. You will need to make sure you add time before the time runs out. Tickets are $24 for expired meters. (see annotated map)
Public Transit
Public transit is often the best way to get to OHSU. Please go to www.tri-met.org for Portland area transit information.
6) Review Course information and material:Deadline Before you arrive.
All students are encouraged to take some time to review the information and materials provided by the links on the right side of the page. Specific electives have contact information for lead preceptors, instructions for reporting on the student's first day, and any materials or handouts required for the course. Electives Course Materials
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Review Pre-Arrival Check List
- If I am an MD Student I have accepted my elective rotation appointment in VSAS.
- I Paid the $75 processing fee after having received the invoice from OHSU.
- I sent my Immune Status form.
- I complied with any other requirements outlined by the OHSU Dean's Office outlined in their webpage Deans Office Visiting Student Page
- I completed Big Brain requirements, Respect at the University, HIPPA, and Integrity booster printed certificates ready.
- I realize I have to provide my own scrubs if I care to use them on call nights.
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First Day Requirements
1) Visiting Student Orientation
There is a brief orientation on the first day of your rotation in the morning. You will receive an orientation packet and be given an opportunity to ask any questions and turn in your grade forms.
Orientation Location:
Child Development and Rehabilitation Center (CDRC)Oregon Health & Science University (OHSU)
707 SW Gaines Street, Portland, Oregon, 97239
Room: CDRC 2226
Go through the main lobby, take the elevator to the second floor, take a right.
CDRC 2226 is the small conference room down the hall to the right.
2) Grade Forms
Make sure that Rob Bogacz, Student Coordinator, has any grade forms that you need returned to your school. DO NOT GIVE THE FORM TO YOUR PRECEPTOR. The pediatric student coordinator is happy to administer and coordinator your grade, that way it is sure to be followed up on and returned to your home school properly.
3) Pager
You will receive a pager and some directions on the phone system. You may go to the Telecom Office, Room 12 Baird Hall (Building 20 on the map) to get your name put on your pager. You will return this to Rob Bogacz, Pediatric Student Coordinator when you complete the rotation.
4) ID Badge
You will need to obtain an ID badge at the Public Safety Office near the corner of Sam Jackson Parkway and Veteran's Hospital Road. Please bring the following material with you.- Check for $20 made out to OHSU.
- Valid Government Issued Photo ID (drivers license, state I.D. or and passport)
- Respect at the University Completion Certificate
- HIPAA Training Certificate
- Background Check Letter from your institution
- Completed ID Request Form (provided by coordinator)
5) Computer Training
After all your Epic training is complete, please call the ITG helpdesk, 4-2222 and choose option 2, which will connect you to the Epic Support Desk.
The staff at the ESD will then assist you in the process for obtaining your Visiting Medical Student Epic account.
6) Faculty/Resident Evaluation
You will receive resident and faculty evaluations electronically. These are required and may hold up your grade if they are not completed. Choose "Suspend" if you didn't work with the attending. If you have problems with your log ins or anything else e-mail bogacz@ohsu.edu This system can be accessed by following this link.
