OHSU

Documentation Requirements

In order to provide reasonable and appropriate academic accommodations to those students at the University who have disabilities, Student Access requires documentation which shows the current disability and its impact on academic functioning. Therefore, the documentation the student provides to Student Access must include the following information:

  • Documentation must be current. The determination of what is current documentation depends on the nature of the disability. However, in most cases documentation should be within the last three years. Student Access reserves the right to make appropriate modifications to this time frame. The determination of what is current documentation depends on the nature of the disability. However, in most cases documentation should be within the last three years. Student Access reserves the right to make appropriate modifications to this time frame.
  • The name, title, and professional credentials of the evaluator including information about license or certification, as well as area of specialization, employment, and state in which the individual practices. Professionals conducting the evaluation/assessment must be qualified to do so, and it is essential that they have experience working with adolescent/adult populations.
  • Reports must be on letterhead, typed, dated, and have the original signature of the evaluator. Reports must be written in English or translated into English by a qualified translator.
  • Reports need to include the names of any standardized tests administered, the scores derived from these tests, and a discussion of the data that clearly indicates the presence of a disability. Student Access reserves the right to determine which tests are acceptable for diagnosing the disability. Standardized tests must be based on adult norms.
  • The report must clearly state the specific diagnosis of the disability. Terms such as “suggest” or “is indicative of” are not acceptable.
  • The evaluator must describe the impact of the diagnosed disability on a specific major life function/activity (especially as it relates to academic performance).
  • The diagnostic report should include specific recommendations for reasonable academic accommodations and a detailed explanation of the rationale for each recommended accommodation as related to the specific functional limitations.
  • If medications are taken, these should be listed as well as their potential side effects.
  • If symptoms involve cognitive recall (memory), appropriate testing needs to be conducted. Testing for specific learning disabilities may be appropriate.
  • A doctor’s prescription pad note or a school plan such as an Individualized Educational Plan (IEP) or 504 Plan is not sufficient documentation in and of itself but can be included as part of a more comprehensive evaluative report.

It must be understood that evaluation reports themselves do not automatically qualify a student for registration or services with Student Access. All of the items listed above must clearly show the presence of a disabling condition and clearly justify the need for reasonable accommodations. Student Access will make the final decision as to whether reasonable and appropriate accommodations are needed and can be provided to the student.

Additional Documentation Requirements for:

  • Deaf and Hard-of-Hearing
  • Physical Disability and/or Health-Related Impairment 
  • Speech Impairment
  • Blind or Low Vision
  • ADHD/ADD
  • Specific Learning Disabilities 
  • Psychological and Psychiatric Disability