OHSU

Applying Online

What web browser should I use?

The iRecruitment system works best with Firefox 3 or Internet Explorer 6 - 8. Our site DOES NOT WORK with the AOL web browser.

How do I register and/or apply for a job?

Please first read the Before You Apply page.  Step-by-Step Instructions:

Can I contact the hiring manager?

OHSU has hundreds of hiring managers managing thousands of applicants. Because of this volume, we will not supply hiring manager contact information to applicants. This applies to specific jobs as well as requests for informational interviews or visits from out-of-state. We appreciate your understanding.

Can I upload a cover letter to my account in iRecruitment?

Yes. We encourage the use of cover letters as a way to supply additional information which cannot be put into our iRecruitment system or into your resumé. NOTE: Any document you upload to your account on our iRecruitment system will be visible to every hiring manager to which you have applied. Therefore, we suggest that you keep your cover letter somewhat generic, and simply addressed to "Dear Hiring Manager".

To upload your cover letter, login to iRecruitment and click "My Application". Scroll down to the Documents section, and click "Add Another Document"

Can I just mail / e-mail my resumé?

Each job listing on our iRecruitment system has instructions on how to apply listed at the bottom of the job details page. If the instructions say "Apply Online", then we will only be able to accept your application online through iRecruitment. The vast majority of jobs at OHSU require an online application via iRecruitment.

Can I apply for a job now, and upload my resumé and cover letter later?

We strongly suggest that you have your personal information, resumé and cover letter in iRecruitment before you apply for a job. Our jobs usually do not have a closing date, which means that the hiring manager may review your application at any time once you have applied. If the hiring manager sees your application without completed information or missing the resumé, the application might get rejected for being incomplete.  Also note that our jobs can close at any time, so act quickly once you see a job which interests you.

How can I apply if I don't have a computer?

The Human Resources Office has kiosks available to apply online. In addition there are a number of public locations you can use to apply online.

Do I always have to register each time I want to apply online?

You only need to register for iRecruitment once. After that you can log into the system any time you wish to view or apply for jobs, or make updates to your application.

I can't remember if I've ever registered or applied to OHSU with my personal email address.  How can I find out?

Use the password reset page for non-employees to submit a password request. If you have registered for iRecruitment in the past with that e-mail address, you will receive a password reset (NOTE: be certain to check your junk / spam mail folder for your reset password). If you haven't applied, you will see "Your email address does not match our records", and you will need to register that email address in iRecruitment [user guide] to create that account.

My employment history does not appear in chronological order. What's wrong?

Employment history stores in the order it was entered. When Human Resources reviews applications they are automatically sorted in chronological order.  You do not need to be concerned about this.

Can I delete old jobs from my "jobs applied for" page?

No, the jobs you have applied for are part of your HR record.

What do I enter as the end date for my current job?

If you are still working at your current job and don't have a planned date when you will leave it, simply leave the field blank.

Can I upload a cover letter to my account in iRecruitment?

Yes. We encourage the use of cover letters as a way to supply additional information which cannot be put into our iRecruitment system or into your resumé. NOTE: Any document you upload to your account on our iRecruitment system will be visible to every hiring manager to which you have applied. Therefore, we suggest that you keep your cover letter somewhat generic, and simply addressed to "Dear Hiring Manager".

To upload your cover letter, login to iRecruitment and click "My Application". Scroll down to the Documents section, and click "Add Another Document"

Can I target a resume for a specific job if I'm applying for multiple positions?

You may attach up to 10 documents to your profile, including several versions of resumes and cover letters. However iRecruitment stores your documents as a common pool, not isolated to a single job.  Example: If you apply for a lab assistant position and create a resume/cover letter and then apply for a fitness instructor position and create a resume/cover letter - both sets will be visible to the hiring managers of any positions to which you have a current application.  Suggested ways to use the system include:

  1. Title your resume/cover letter with the job # and job name.  Delete any position-specific resumes/cover letters if the job status changes to indicate that you are no longer being considered for that position
  2. Instead of using position-specific documents, consider uploading more general documents.  For example, a cover letter addressed to "hiring manager".

Can I change my login ID (the e-mail address I used to register for iRecruitment)?

Yes. You must email iRecruitment Support with your request. If possible, please email your request from your old email address and indicate what new email address we should use.  Please also provide additional information to verify your identity including your full name, your old email address and your new email address.  NOTE: OHSU employees cannot change their login ID as it is tied to their network login.

What does Previous OHSU Employment mean?

Under "My Application", on the References tab, there is an input for "Previous OHSU Employment". This is for former employees to list their employment dates. It is not related to an applicant's references.

How do I enter Veteran Status?

  1. To the right of the empty text box there is an up arrow. Click the up arrow.
  2. A pop-up will open titled: Search and Select: Veteran Status
  3. Click the Go button. A list of veteran statuses will appear
  4. To select the appropriate veteran status you have two options:
    • Click the radio button corresponding to the appropriate veteran status. Next click the select button
    • Click the quick select icon next to the appropriate veteran status.
  1. The veteran status automatically fills.

A visual illustration of the process is available.

Why can I see a position on the OHSU jobs page, but when I log in to apply it's not there?

Some positions are only available to internal applicants for the first seven days.  If you encounter this scenario, please keep checking back for seven days and apply when it is available to external applicants.

Can I share an email that is already registered in iRecruitment?

No, each email account must be unique to the person. If you need an email account, try these sites*:

* OHSU does not endorse any specific email service. The sites listed are merely representative of free email available to applicants.

What does the Application Status column mean?

  • Active Application - your application was successfully submitted, but no action has been taken on it yet. You are still under consideration for the job
  • Application Under Review - your application has been forwarded to the hiring manager for review
  • First Interview - First interview scheduled
  • Incomplete Application - Your application has been declined for this vacancy. Please review your profile information to make sure it is as complete as possible
  • More Qualified Applicants Being Considered - other candidates' qualifications appear to be a better fit for this position
  • Opening Filled - The hiring manager has selected another applicant for the job
  • Offer - An offer has been extended to you for this vacancy
  • Pending - Candidate interviews are in progress
  • Second Interview - Second interview scheduled

If you no longer see a specific vacancy listed on your "Jobs Applied For" page (be sure to click "Full List" to be certain), the vacancy was cancelled. OHSU will not hire for that vacancy at this time.

Don't give up - keep checking back to our job listing page, and keep working on improving your qualifications.

I need help. Who do I contact?

Please note that if the answer to your question is located in the FAQ pages, we will direct you back to them for your answer. Questions not covered in our FAQ pages must be emailed to iRecruitment Support.