Limited Submissions
Grants That Require Internal Coordination
Many private foundations and other funding organizations restrict the number of proposals they will accept from an institution. OHSU has therefore established processes to coordinate applications for these proposals. These processes are in place for your protection - they ensure that multiple investigators do not apply for the same grant when the agency they are applying to will accept only one application.
Definition of a Limited Submission grant
A grant is a limited submission when the sponsor restricts the number of applications or proposals an organization such as OHSU can submit to the agency (typically only 1-2 applications). When this occurs, OHSU must choose a specified number of applications to submit on behalf of the university. Note that limited submission clearance and OHSU Foundation Clearance are two different processes. However, most grants that are limited submission also require OHSU Foundation Clearance.
How do I know if a grant is a limited submission?
The eligibility criteria usually tell you if an application is a limited submission. If you are looking at the OHSU Funding Opportunities Database ,this requirement is denoted in the far right "Internal Coordination Required" column.
How do I submit a limited submission application for consideration?
- Determine the deadline in the OHSU Funding Opportunities Database. There are two deadlines: an internal review deadline and an external, sponsor agency deadline. The deadline column indicates both.
- Submit a shortened or modified version of the application for institutional review. This process has been designed to be as simple as possible and includes only materials that you would be submitting normally. Interested candidates should complete the online Limited Submission Grants Form. This online form provides basic information for the review and selection process. To this form you will attach the following materials:
- Curriculum vita (CV)
- 1-5 page summary of candidate's research proposal - This document can be written in NIH-style but should be written in a manner readable by a group of educated interdisciplinary scientists. Avoid using jargon and assume that no reviewers are specialists in your field.
- 1 Letter of support/recommendation from a department head, chair, mentor or other appropriate person. In many cases, this letter is optional, but the review committee finds letters helpful. The letter should detail your strengths and can be used in your full application, if selected to submit.
All of these materials can be submitted via the online Limited Submission Grants Form. If you have any questions on the limited submission grants process please e-mail Research Funding & Development Services or call 503-494-2848.
- Curriculum vita (CV)
- Applications are reviewed by the OHSU Limited Submissions Committee (13 senior scientists from various schools & departments at OHSU) and organized through the Office of the Vice President of Research by Research Funding & Development Services.
