OHSU

FAQs

Integrity Education and Big Brain Course Frequently Asked Questions (FAQs)

Education Compliance Monitoring

Big Brain FAQs

What is "Big Brain?"


Big Brain is a portal for online education at OHSU. Big Brain delivers online education and provides user transcripts and reporting capabilities.

How do I log in to "Big Brain?" 

The first time you use Big Brain you will need to register. Go to the Big Brain web site and Click on the Big Brain logo. Select the register here link from the login page at https://bigbrain.ohsu.edu/. OHSU employees and students will use their Network login and password. All others will be asked to create a login and password. After registering, return to the login page and log in.

Can I access Big Brain from home using the Internet?  

Yes, the site is accessible from any computer with internet service. Some courses, however, may be restricted to the OHSU intranet. Courses only available on the OHSU intranet will be identified on the Course Catalog page.

I have forgotten my Network username and/or password, how can I login? 

Contact the OHSU Help Desk at 503 494-2222 (6:00a - 6:00p) for assistance with your Network username and/or password.

What if I am new to OHSU and do not yet have a user login?  

Follow the instructions on the registration page and select the register here link for new OHSU employee or student, employee ID not assigned.

What if I am a visiting scientist, a non-OHSU student, a vendor, or someone else who does not have an OHSU login?  

Follow the instructions when you click the register here link and select the appropriate affiliation. You will need to provide some additional information about yourself and your affiliation to OHSU and then asked to create a login and password. Once complete, return to the login page and login.

How do I monitor compliance for my department and/or employees?  

Only employees with supervisor responsibilities are authorized to access faculty and staff * compliance reports within Big Brain. If for some reason you are employee who should have access but are denied, please send an e-mail. *Due to FERPA issues, student compliance reports are not available on-line. Student reports for each school will be pulled on request and sent directly to the designated HIPAA contact for each school. 

To access a report, login to Big Brain. Click on Report Builder in the top navigation bar. Select the title of the course for which you wish to gather information. Build a query from the data fields (such as organizational number, course status). Select the “Search” button. You can export your results to pdf form or Excel.

For managers and supervisors: I can’t find a learner’s record in Big Brain


New employees, new students, and other alternate users (visiting scientists, volunteers, consultants, non-OHSU physicians, etc.) may not appear in the Report Builder. Please use the Individual Learner Search at the bottom of the Report Builder page to locate their record.

My employee appears in the HIPAA “not completed” report but I know they have completed HIPAA 

If you feel the status for a given course is not correct, verify with the learner that they have registered with the Big Brain system. This will ensure that any historical records are imported into the system.

How can I print a certificate for a completed course?

  1. Login to Big Brain
  2. From your list of courses, scroll down to the desired course
  3. Completed courses have a PDF button to the right of the text, "Status: Completed"
  4. Click on the PDF button to open a copy of the certificate
  5. Select the print button

 

Respect at the University

Who has to take the A Higher Standard: Respect at the University (RAU) course?  

Everyone at OHSU, including employees, students, faculty, and volunteers, is required to complete the Respect at the University education.

Why do I have to take this training?


OHSU is legally obligated to train its workforce and student population regarding the prohibition against unlawful discrimination and harassment in the workplace and educational environment. Consistent with this obligation, OHSU maintains policies that prohibit unlawful discrimination and provide for a complaint procedure to address concerns. This course is one of several mechanisms used to disseminate OHSU's expectations to prevent unlawful discrimination and harassment and to reinforce OHSU's Code of Conduct, which requires everyone at the university to engage in respectful behavior.

When and where should I take the course?  

You should check with your supervisor about when and where s/he would like you to take the course. It can be accessed from any computer connected to the internet, logging on to Big Brain. All current employees and students must complete this course within 60 days. New employees, students, visiting scientists, and others must complete the course within 30 days of being hired as an employee, enrolling as a student, or arriving at OHSU. Completion on this course is required.

What if I am unable to take a computer course as a result of my disability?  

Please contact AAEO at (503) 494-5148. AAEO and your supervisor will arrange reasonable accommodation, including alternate formats, to take the course.

How long will the program take? 

You should plan on about 50 minutes to complete this training. You may need more time than this, depending on what you do here and how many interruptions you have. It might be best to designate 50 minutes of uninterrupted time.

What happens if I exit the program before I am finished?  

The Respect at the University Program has a bookmarking feature. This means that if you exit the course before you are finished, the program will remember where you left off. When you login the next time, you will automatically go back to where you were.

What if I am having trouble getting the program to run on my computer?  

You should contact the OHSU Help Desk at (503) 494-2222. They will be able to help you resolve this issue.

How long do I have to finish the program?


You should do your best to finish the program within two weeks of starting it. Failure to complete the course as required will have negative consequences, including disciplinary action, up to and including termination, or denial of access to your computer.

What happens if I don't finish the program?


The software includes a tracking component. Supervisors will be viewing reports that allow them to monitor training completion rates for their areas. If you don't finish the Program, your supervisor will follow up with you to resolve this issue. This training is required, and OHSU must make sure that all members of our community complete it.

What if I have questions about the program content?


Please call AAEO at (503) 494-5148.

What if I want to file a complaint of discrimination?  

Please call AAEO at (503) 494-5148.

Can I take this course from home using the Internet?


RAU can be accessed from any computer connected to the internet. Log on to Big Brain

My computer does not have a sound card. How can I complete this program?


The course has the capabilities of displaying the audio as text. Simply click the CC button on the bottom left hand corner to display the text.

What if I need to take this course but don't have computer access? 


This course is available in a classroom setting, instructor-led format for those who do not have computer access. A schedule can be found here.

HIPAA Education FAQs

What is "Privacy and You"?


"Privacy and You" is a computer based education program on the HIPAA (the Health Insurance Portability and Accountability Act of 1996) privacy standards. It is accessible from any computer that can connect to the Internet.

Who should complete this training?

According to the HIPAA privacy standards, we must educate all members of our workforce on how HIPAA will affect what they do at OHSU. Our workforce includes all employees, students, faculty, staff, and volunteers. This means that everyone at OHSU must complete HIPAA training. Ensuring that all members of the OHSU community complete this training is part of what OHSU must do to comply with federal law.

How long do I have to complete "Privacy and You"?

Completion of HIPAA training is a pre-requisite for obtaining computer access and an OHSU ID badge, and must be finished before a new computer account is activated or an OHSU ID badge is obtained. For those who do not request computer access, "Privacy and You" must be completed before physical access to areas containing protected health information (PHI) is granted or within 30 days of beginning duties at OHSU, whichever is sooner. Those who do not meet this requirement are subject to corrective action, up to and including termination of their relationship with OHSU.

How do I log in to "Privacy and You"?

Enter by logging in to Big Brain, an administrative and reporting tool, and selecting the "HIPAA - Privacy and You" course. See the Big Brain login information.

Can I take this course from home using the Internet?

Yes. The course offers both a high band (for DSL/cable connections) and a low band (for dial up) version.

What if I need to take this course at OHSU but don't have computer access?

Click Here.

How long will the program take?

That will depend. "Privacy and You" is customized to give you the right amount of information based on your role at OHSU. You should plan on at least 50 minutes to complete this training. You may need more time than this, depending on what you do here. Also, taking the low band version of the course takes longer, due to slower load times.

What happens if I exit the program before I am finished?


"Privacy and You" has a book-marking feature. This means that if you exit the course before you are finished, the program will remember where you left off. When you login the next time, you will automatically go back to where you were.

What if I have questions about the program?

You can check with your supervisor, visit OHSU's HIPAA web site  or send an e-mail to oioeduc@ohsu.edu

 

Can I get continuing medical education (CME) credit for completing OHSU's HIPAA course?

No, CME credit is not available for this course.

What is the proper corrective action for non-compliance with the OHSU training requirement?

Download the HIPAA: Corrective Action For Non-Compliance With OHSU HIPAA Training Requirement Information Sheet

OHSU General Safety and Laboratory Safety

Who has to take the Safety Training?


Everyone at OHSU, including employees, students, faculty, and volunteers, is required to complete the General Safety course. At the end of the course, learners will be asked to indicate if they are affiliated with a research laboratory. The Laboratory Safety course is required for all OHSU personnel who work in a research laboratory or supervise those who work in a research laboratory. It is highly recommended for all those who do not conduct research, but enter research areas during the course of their work.

How long will the course take to complete?

The General Safety course takes approximately 10 minutes to complete. The Laboratory Safety course takes approximately 45 minutes to complete. You should plan on about 60 minutes to complete this training. You may need more time than this, depending on the speed of your connection and how many interruptions you may have.

What happens if I exit the course before I am finished?

The Safety course has a book-marking feature. This means that if you exit the course before you are finished, the program will remember where you left off. When you login the next time you will automatically return to your last location.

What if I am having trouble getting the program to run on my computer?

You should contact the OHSU Help Desk at (503) 494-2222. They will be able to help you resolve this issue.

What if I have questions about the course content?

Please send an e-mail to: brickeyd@ohsu.edu or call 503 494-0655. You will receive a response within 2 business days.

Where can I take the course?

The Safety course can be accessed from any computer connected to the internet. Access the course here



Can I take someone else's package to the shipping office for them?

Can we simply use drop boxes or any FedEx pick-up location around campus?

How do I ship dangerous goods from CHH or other off-campus locations?

If I use dry ice to ship, but do not ship biological or hazardous materials, why must I be trained?

Does my training from another institution count here?

How often must we get retrained?







What is Dangerous Goods Shipping?

Any material biological or chemical that may pose a risk during shipment to the carrier(s) or community, if it should be damaged or leaked during shipment, is considered a dangerous good. Included in this classification are materials regulated due to their source (e.g. endangered species or non-human primates or their tissues) or due to a particular countries regulations (e.g. transgenic animals or plants are not allowed in many countries without a special permit if at all).

Why must this training course be completed before shipping of dangerous goods?

The Federal Aviation Administration (FAA)/Department of Transportation (DOT) (domestic) and the International Aviation Transport Association (IATA) require all shippers of dangerous goods to receive training and certification prior to allowing anyone to ship dangerous goods.

Who is required to undergo training?

Anyone wishing to ship materials of a biological or chemical source that might prove hazardous to the carrier or community must undergo dangerous goods shipping training. This includes materials requiring permits to transport either domestically or internationally.

What would happen if I want to ship something considered dangerous goods and I don't yet have training?

The shipping office would refuse the package until: A) You receive training and certification, B) Someone from your lab or office who has dangerous goods shipping certification brings the package and accompanying paperwork to the shipping office for shipment, C) EHRS approves a onetime exception after checking over the package and receiving your assurance that training and certification will be completed prior to shipping another package.

Can't I just use my own FedEx account to ship whatever I like?

No, not if you are shipping any materials from OHSU, as a part of your job at OHSU or as a representative in any way of OHSU. Dangerous Goods packages can be shipped on your FedEx account but MUST SHIP THROUGH THE OHSU SHIPPING OFFICEafter you are trained and certified.

Why must I have my OHSU ID to ship packages?

You are required to have your OHSU ID with you at all times. The shipping office must be able to confirm that you are the person certified to ship dangerous goods.

Can I take someone else's package to the shipping office for them?

Only if the packages are Category B or Human/Animal exempt. Both you and the owner of the package must be certified to ship dangerous goods and all requirements for packaging and paperwork must have been met. Category A packages MUST be delivered to the shipping office by the person who packaged the materials for shipment.

Can we simply use drop boxes or any FedEx pick-up location around campus?

No. All dangerous goods packages must go through the OHSU shipping offices to allow confirmation of the shipper's identity, certification, package labeling, and documentation.

How do I ship dangerous goods from CHH or other off-campus locations?

Contact EHRS (4-0655) or the Shipping Office for details concerning your location for dangerous goods shipping.

If I use dry ice to ship, but do not ship biological or hazardous materials, why must I be trained?

Dry ice is a regulated dangerous good and requires certification for inclusion in any shipment.

Does my training from another institution count here?

No. OHSU is required to train and certify you for dangerous goods shipping if you are shipping from OHSU or acting as a representative of OHSU in any way.

How often must we get retrained?

Retraining is required every 2 years or whenever major changes in the regulations require modification of the training. Big Brain will automatically notify you by email when it is almost time for you to be retrained.

What if I have questions about course content?

Please email Debra Brickey for all program content questions or suggestions for improvement.

Responsible Conduct of Research (RCR) Education

In compliance with federal regulation and OHSU institutional policy, all investigators, research staff, and other relevant personnel (those reasonably involved in the design and/or conduct of human, animal, applied and/or basic science research) must complete OHSU's Responsible Conduct of Research (RCR) education. No activity resulting in data collection can be initiated or any human subjects enrolled until all key personnel have completed the required RCR modules.

 

 

 

 

 

 

Who is Required to Complete the Training?

All OHSU investigators, research staff, and other relevant personnel who are reasonably involved in the design and/or conduct of human, animal, applied and/or basic science research. For non-OHSU collaborators, documentation of completion of RCR education at their own institution must be provided.

 

When Do I have to Complete my Training?

The training must be completed before any activity resulting in data collection can be initiated or any human subjects enrolled.


What Sections Am I Required to Complete?

Everyone should complete RCR for All. Complete additional sections if they are relevant to the type of research you are involved in.

Responsible Conduct of Research
RCR for All 
The basics of conducting research at OHSU.
RCR Involving rDNA, Synthetic DNA, Infectious Agents & Biological Toxins      Federal and university policies for research involving recombinant DNA, synthetic nucleic acid molecules, infectious agents, & biological toxins.
RCR Involving Animal Subjects Federal, state, and university requirements for conducting research with live animals.
RCR Involving Human Subjects Federal, state, and university requirements for conducting research with human subjects or their information.
RCR Involving FDA Regulated Products Federal and university requirements for research using FDA regulated products.
Dangerous Goods Shipping* Requirements for packing and/or shipping infectious materials (including human or animal blood, body fluids, and tissues; pathogens including genetically modified micro-organisms; or other biological products.)

* Dangerous Goods Shipping is no longer part of the RCR education course. However, this training is a separate course in Big Brain for all individuals who package, handle, or prepare paperwork for the shipment of hazardous materials, including infectious substances. Click here to visit the Dangerous Goods Shipping FAQs

 

Individuals at the Marquam Hill campus should complete the online training at http://ozone.ohsu.edu/ehrs/mh/pages/gen/train.shtml before taking the package to the designated shipping location.
 
Live training is offered at the West Campus and should be completed before any hazardous materials are offered for transport. A schedule of training sessions is available by contacting EH&RS at 748-1501.


How Often Do I Need to Take the Training?

You only need to complete RCR for All and additional relevant sections once.

Does This Fulfill the NIH Requirement for Education in Human Subjects Research?

Yes. Completion of RCR Involving Human Subjects at OHSU fulfills the NIH requirement. Please contact the Research Grants and Contracts (RGC) at 503-494-7784 if you need written documentation of human subjects research training for your grant application. The certification letter cannot be signed until the education has been completed. 

How Do I Log in to the Training and View my Transcript?

These procedures are described on the OHSU Big Brain User Instructions web page.