How to Register a Visitor or Volunteer

OHSU Visitors & Volunteers on boards more than 4,000 applicants a year. OVV takes applicants from the beginning stages of application (the volunteer application form (VIF) and online registration form) through the background check, Compass training, Occupational Health clearance, signed paperwork and gets them a badge. All OVV visitors and volunteers are set up with network accounts and their access is monitored and overseen by OVV.

Is a shadow/observer the same as a Volunteer/Visitor?

No. A shadow is someone who strictly observes - not participating in any capacity. Any participation no matter the time frame requires on-boarding via OVV. 

Shadows can only be at OHSU for 30 or fewer days in a calendar month (i.e. only in January, not a week in January and a week in February). If they will be at OHSU for more than 30 days they will need to register through OVV.

How to Begin the Process

The first step is for the hosting site to submit the VIF and the applicant to submit the online registration form. All information on classifications is below. Please visit the Registration and Compliance forms page to find downloads of all VIFs (to be completed by the hosting site) and the links to the online registration forms (to be completed by the applicant). 

OVV must have both a VIF and the online registration form to initiate processing.

If your applicant is here on any kind of visa or is a foreign national, they must also go through the Office of International Affairs - oia@ohsu.edu for screening and approval per OHSU policy.

If your applicant is an OHSU employee in any capacity they will need to provide an official position description from their paid role (should be requested from supervisor and include the percentages of duties) - for review, in order for their volunteer role to be approved. Employees may not volunteer for roles/duties that are part of their employee job description. This is in compliance with Federal Wage and Hour Law which prohibits volunteering for a role/duties that should otherwise be paid.

Registration is typically completed within 3-6 weeks - depending on the responsiveness of the applicant. Please contact OVV@ohsu.edu with questions. We look forward to working with you!

Visitor and volunteer classifications

Altruistic volunteers are individuals who donate their time and service without compensation in an selfless effort to fulfill OHSU's mission. Particular skills sets are not typically required. Number of hours may vary depending on duties assigned, but generally limited to 40 hours or less a week.

Altruistic Volunteers are a particular classification within the Volunteer series.

Learn more on how to register an Altruistic Volunteer

Contact OVV@ohsu.edu if you have any questions.

Skilled volunteers are individuals who are volunteering to provide OHSU will their professional expertise or skills on a very limited basis without compensation in a selfless effort to fulfill OHSU's mission. Additionally, these individuals do not have entitlement to future employment. Number of hours may vary depending on duties assigned, but generally limited to 6 hours or less a week.

Skilled volunteers are a particular classification within the Volunteer series. 

Learn more on how to register a Skilled Volunteer

Contact OVV@ohsu.edu if you have any questions.

Experiential Volunteers are individuals who voluntarily participate in various activities to gain knowledge, skills, and abilities to propel them towards their future professional or educational goals. These individuals may be unpaid, or compensated from an outside source or through OHSU Accounts Payable. They are also not receiving any academic credit from their home institution/school for their time at OHSU. Additionally, these individuals are not entitled to employment/ academic enrollment. Numbers of hours may vary depending on duties assigned, but generally limited to 25 hours a week.

Experiential Volunteers  are a particular classification within the Volunteer series.

Learn more how to register an Experiential Volunteer

Contact OVV@ohsu.edu if you have any questions.

Episodic volunteer programs are ongoing programs who require groups of volunteers (see "volunteer" definition) to participate in short-term activities, typically off of OHSU property to fulfill OHSU's outreach mission. Particular skills sets are not required. These individuals typically do not volunteer on a repeating basis. Numbers of hours may vary depending on duties assigned, but generally limited to 25 hours a week.

Episodic volunteers are a particular classification within the Volunteer series.

Learn more on how to register your program as an Episodic Volunteer program

Contact OVV@ohsu.edu if you have any questions.

Non-OHSU student interns are individuals who participate in various activities to gain knowledge, skills, and abilities for academic credit towards a degree from their home institution. For these individuals, OHSU has an educational obligation to review their performance; they may or may not be compensated, but they are not entitled to employment/ academic enrollment. Number of hours available to serve should be specified in the contract between OHSU and their home institution. Generally, it should be less or equal to 40 hours a week.

Non-OHSU student interns are a specific classification within the Unescorted Visitor series

Learn more on how to register a Non-OHSU Student Intern

Contact OVV@ohsu.edu if you have any questions.

Visiting scholars are established academic professionals who are here to learn from OHSU personnel, collaborate on work, or use OHSU specialized equipment in an academic and/or research capacity. Visiting Practitioners are established and credentialed medical providers who are here via a formal agreement between OHSU and their home institution, or here to learn specialized techniques from OHSU personnel, or use/learn OHSU specialized equipment. These individuals are not entitled to employment. Additionally, these individuals may be compensated from an outside source or by OHSU via stipend or honorarium in accordance with OHSU policy. Number of hours available to serve may vary by assigned duties, and possible contracts (if applicable and specified), but generally are limited to less than or equal to 40 hours a week.

Visiting scholars and visiting practitioners each are a particular classification within the Unescorted Visitor series.

Learn more on how to register an Visiting Scholar or Visiting Practitioner

Contact OVV@ohsu.edu if you have any questions.