Library

Library

Theses, Dissertations, Capstones, & Portfolios

The Library requires OHSU students to submit an electronic copy of their master’s thesis, doctoral dissertation, capstone, or portfolio. They will be accessible in the Student Scholar Archive roughly one month after they are submitted unless a delayed release is requested as described below. Please note that the library no longer accepts print copies of these documents and does not utilize any binding services. 

Best Practices for Document Submission:

  • Two weeks before signed forms are due in the Graduate Office, students should email PDF copies of their master’s thesis, doctoral dissertation, capstone, or portfolio, along with a signed  document submission form, to ethesis@ohsu.edu. 

  • For best results, please do the following before editing the Document Submission Form:

    • Save the document to your computer or network drive.
    • Open the document with the latest version of Adobe Reader.

  • Your Submission Form should be signed either electronically or physically.  

  • The library does not require a signature page. However, your department may still need the original signature page. 

  • Before submitting your work, please ensure that any protected health Information (PHI), as well as any other sensitive or privileged information, has been redacted. For more information about PHI, please see the Protected Health Information portion of this LibGuide.

  • Other files, such as audio, video, or images, may also be included. If your files are too large to be submitted via email, please share with Jessi Gorton via OneDrive.

  • For formatting rules, guidelines, or for any additional requirements please refer to your school or department  for more information. 

    Options for electronic publishing

    • Open Access:  This means that a document is made available for worldwide access immediately.  This is the recommended option.
    • Delayed or Secured Release: Otherwise known as an embargo, this means that access to the full-text of your work is restricted to the public for a period of time (usually 3 years).  During this time only the title, abstract, and citation information is available to the public.  Typically the author chooses to embargo their work for any of the following reasons:
      • The author is waiting to publish the work (in whole or part) in the future.
      • The work has already been published (in whole or part) and the publisher is restricting the public release of the work.
      • The work contains data covered by a nondisclosure agreement for a specified period.  This can include personal information, intellectual property, and/or company secrets.
      • The author is waiting for patent applications to process.
      • Or, for other valid reasons which would be determined by the school with guidance from the thesis advisor and student.

    If you have any questions about submitting your thesis, doctoral dissertation, capstone, or portfolio, please contact Jessi Gorton at gorton@ohsu.edu.