iRecruitment

The following resources may assist you if you are applying through iRecruitment for the first time. Please note that this system is being phased out and applications will only be accepted through Oct. 8

How do I register and/or apply for a job?

Never been an OHSU employee*? Follow these instructions.

If you have never registered for an OHSU iRecruitment account

  1. Have a personal e-mail account ready
    • If you do not have an e-mail account, you can create one for free through various services like GmailYahoo or MSN**
  2. Register for iRecruitment [user guide]
  3. Find / select a job
  4. Apply for the job [user guide]

If you have previously registered for an OHSU iRecruitment account

  1. Log in to iRecruitment
    • Your username is the e-mail address you used to register
  2. Find / select a job
  3. Apply for the job [user guide]

Not sure if you've previously registered with a specific e-mail address?

  • If you are not sure whether you have previously registered a specific email address with iRecruitment at OHSU, simply use the password reset page for non-employees to submit a password request. If you have previously registered with that email address, you will receive a password reset email (be sure to check your spam/junk mail folder). If you haven't registered with that e-mail address, you will see something like this: "Your email address does not match our records."

Former OHSU employee*? Follow these instructions.

If this is the first time you are trying to apply for a job at OHSU since leaving OHSU

If your last hire date was before Nov. 2001, please follow the path above ("Never been an OHSU Employee"), and register for iRecruitment.

Otherwise, you will need to have your personal email address linked to your employee record in order to apply for a job. Please fill out this form. Processing may take up to 2 business days.  Instructions will be emailed to you on how to log in to begin your job search.

If you have already had your personal email address linked to your OHSU record

You would have received an email from us explaining how to reset your password.  From now on you may simply log in as a non-employee.

Current OHSU employee*? Follow these instructions.

You must be receiving a paycheck from OHSU to qualify as an OHSU employee.  Contractors should register for iRecruitment as a non-employee would.

  • If you have an OHSU e-mail account, please log in here using your OHSU network username and password.
  • If you do not have an OHSU e-mail account, you may either:
    • Ask your manager to fill out this form (select "create a new account").  This is the same access you need in order to use Employee Self Service to check on your benefits or personal information.
    • Or you can register as an external applicant. Note that by going this route, you will not be able to apply for internal positions until they are made available externally.

How do cover letters and other uploaded documents work in iRecruitment?

  • We encourage the use of cover letters as a way to supply additional information. NOTE: The iRecruitment job site allows you to upload a total of 10 documents to your profile (not per application submitted).  Any document you upload will be visible to every hiring manager who reviews your application. Therefore, naming your documents with the job number (e.g. IRC12345) or position title, or naming them for the type of position (e.g. "PAS Specialist.pdf"), is helpful.
  • You can modify the documents in your profile at any time.  If your application status is still "active", it's safe to update.  We will not inform hiring staff that you have updated your documents, so you are encouraged to submit only complete applications.
  • To upload any documents, login to iRecruitment and click "My Application" (this is your profile). Scroll down to the Documents section, and click "Add Another Document".

I can't remember if I've ever registered or applied to OHSU with my personal email address. How can I find out?

  • Use the password reset page for non-employees to submit a password request. If you have registered for iRecruitment in the past with that e-mail address, you will receive a password reset (NOTE: be certain to check your junk / spam mail folder for your reset password). If you haven't applied, you will see "Your email address does not match our records", and you will need to register that email address in iRecruitment [user guide] to create that account.

What does the Application Status column mean?

  • Active Application - your application was successfully submitted. You are still under consideration for the job
  • First Interview - First interview scheduled
  • Incomplete Application - Your application has been declined for this vacancy. Please review your profile information to make sure it is as complete as possible
  • More Qualified Applicants Being Considered - other candidates' qualifications appear to be a better fit for this position
  • Opening Filled - The hiring manager has selected another applicant for the job
  • Offer Extended - An offer has been extended to you for this vacancy
  • Pending - Candidate interviews are in progress
  • Second Interview - Second interview scheduled

Tracking My Application

What is the status of my application?

  • You can review the status of all your applications by logging into iRecruitment and reviewing the home page under the header "Jobs Applied For". You may need to click "Full List" if you have applied for many jobs Please allow 6-8 weeks for the status to update. If after that time the status has not changed, you are welcome to send the IRC number of the job(s) in question to jobs@ohsu.edu for a status update.

I've uploaded a new resume / I've made a change to my application --- How do I resubmit to the hiring manager?

  • Your iRecruitment profile is in a real-time system. When the hiring manager reviews your application s/he will see everything that is in the system at that moment. If you update your application before the hiring manager reviews it, s/he will see your updates. Please note: The hiring manager could review your application at any time, and we will not send requests to hiring managers to review your updates. Please attempt to have your application up-to-date as soon as possible. Generally, if your status is still active, it may be safe to make updates.

Trouble Shooting

I forgot my password, what do I do?

  • If you are not a current OHSU employee, please use this form to submit a password reset request.  Watch your inbox, spam and junk mail folders for instructions (it can take up to 15 minutes for the email to send).  You will need to follow the instructions within 4 hours.
  • If you are a current OHSU employee, please use this form to reset your password.

I forgot my username, what is it?

  • If you are not an OHSU employee, your username is the full email address you used to register for our iRecruitment Jobs website.

I can't find the job I'm looking for. Where is it?

  • Please try searching for the job number (for example: IRC12345 – no spaces), or by keyword, or by job category. If you cannot find the job in question, then it is no longer available.
  • Please note that third party job sites which also list OHSU jobs are never as up-to-date as the OHSU jobs site. Just because an OHSU job lists on a third party site (worksourceoregon.org, indeed.com, monster.com, etc) doesn’t mean that the job is still available.

When I click the job number, there is no "Apply Now" button. What's wrong?

  • Most likely you have already applied for the job. Click the Home page and review the list under "Jobs Applied For". Click the "Full List" button to see all jobs to which you have applied.

I experienced a generic error. I have no details.

Our apologies for the error you are experiencing. Please try the following steps:

  • Close *all* of your web browser windows and try again.
  • If that fails, you may need to switch web browsers. E.g., If you were using Internet Explorer, try Firefox. If you were using Firefox, try Internet Explorer, etc.
  • If that fails, you may need to clear your web browser cache, and clear your Java cache. Then close *all* web browsers, and try again.
  • If that fails, you may need to reboot your computer.

If you continue to have problems:

  • Please contact us with as much detail as possible about what you were doing, especially just before the error happened. Step-by-step descriptions, and screenshots are especially helpful.
  • Please send any error message that you get (either copy and paste the text, or send a screenshot ).
  • Please also send information about your web browser, version, and computer operating system.
  • If you do not supply this information, we will reply asking for it, which will slow down resolving your issue.

Why do my documents lose their formatting when I click the preview button?

The preview button does not preserve formatting, it is only meant as a viewer. However formatting has been preserved on uploaded documents. By clicking the hyperlink associated with an uploaded document the associated program will open showing the document as it was uploaded.

Why do I get an error message when I click the web browser back button?

  • iRecruitment is designed to navigate by using the navigation links and buttons within the application, not your web browser forward and backward buttons. Using your web browser back and forward buttons to navigate may generate errors requiring you to log out of the application.

I'm getting a session timeout error when I try to log in. What do I do?

If you receive any error that mentions your web browser session, or a timeout, your web browser session has timed out.

Correct this by doing the following:

  • Close *all* of your web browser windows and try again.
  • If that fails, you may need to switch web browsers. E.g., If you were using Internet Explorer, try Firefox. If you were using Firefox, try Internet Explorer, etc.
  • If that fails, you may need to clear your web browser cache, and clear your Java cache. Then close *all* web browsers, and try again.
  • If that fails, you may need to reboot your computer.

I've read all the FAQs and I still need help. Who do I contact?

  • Please note that if the answer to your question is located in one of the FAQs, we will direct you back to them for your answer. Questions not covered in our FAQ pages may be emailed to iRecruitment Support.