Step 1: Schedule a meeting with Collaborations and Entrepreneurship New Ventures to begin company launch
Make a follow-up meeting with CE-New Ventures to discuss details of startup launch and receive guidance on developing a commercialization and/ or business plan.
Step 2: Obtain a business advisor and/or legal representation
A business advisor and/or legal representation may help with guiding critical early steps in company formation and with license negotiation. The company representative negotiating on behalf of the startup for the license agreement cannot be an employee of the University.
Step 3: Develop a plan
Develop a commercialization and/ or business plan.
Step 4: Choose a business name and structure
A legal representative and/or tax consultants should be consulted before determining the type of business entity to form. Types of legal business structures are described on the Delaware’s Division of Revenue and Oregon Secretary of State’s websites
Step 5: Identify a business address or pick a business site
Although you may not want to commit to a site until you startup is funded, you should consider having a temporary business address to start. When registering a business, this information becomes public record so it best to use a business address rather than a home address.
Here are a few options:
Oregon Translational Research and Development Institute
Oregon Translational Research and Development Institute (OTRADI) operates Oregon Bioscience Incubator (OBI), Oregon state’s first and only bioscience-specific incubator.
Portland State Business Accelerator
The Portland State Business Accelerator (PSBA) supports and serves tech, bioscience, and green companies from their early stage through growth by providing facilities, programming, and mentors while activating and engaging relationships with each other, PSU, and the entrepreneur ecosystem.
Oregon Technology Business Center
Oregon Technology Business Center (OTBC), is a non-profit incubator that helps entrepreneurs identify and attain their goals by providing mentoring, flexible office space, workshops, networking, and more.
WeWork Labs is a community of early-stage startups with membership benefits of workspace, mentorship and education.
Start-ups whose staff members carry out any work at OHSU must lease their space from OHSU. OHSU welcomes faculty-founded start-ups to OHSU space as a springboard to success, but expects companies to move to private quarters as they mature.
Here are some frequently asked questions about renting space at OHSU:
May I use OHSU space, such as a portion of my bench?
Yes, once the start-up has signed a lease agreement with OHSU. For more information and to request a lease form, visit the OHSU Campus Development website.
Is there a rental fee?
Yes. The base rental rate is set by CFS. County property taxes, OHSU ID/Access Badge and Key fees, telecommunications fees, and alterations to the space are in addition to the base rental rate. Common research space (i.e. glass wash and cold rooms) is leased in a proportion share to the amount of wet lab bench space occupied. Your campus planning contact has information on the rental rate.
May I use my OHSU email or U.S. Postal address?
OHSU’s email and postal addresses may not be used for start-up communications. Please obtain an email and postal address before company operations commence.
May I use the Library?
OHSU’s subscriptions and licenses limit access to those Library resources to OHSU employees. Start-up employees who are not employees of OHSU have the same Library access as the general public, but that is more limited than OHSU employee access.
What about parking?
Start-up employees may have access to available campus parking if that access is set out in the lease. OHSU Transportation & Parking rates and rules apply if parking is granted in the lease.
What about access to and use of the computer network?
OHSU employees are allowed access to the OHSU systems. Employees of a start-up may not access or use the OHSU systems unless the individuals are also OHSU employees. Please connect with your ITG contact before making any assumptions about access, or even before you make preliminary siting plans.
What about telecommunications?
This access should be set out in the lease; please contact ITG for set-up.
Step 6: Register company in the state you will be doing business
Online forms to register your business in Oregon are available on the Oregon Secretary of State website.
Step 7: Obtain tax numbers for your business
Step 8: Obtain a business bank account
It is best to not intermingle your business and personal funds within the same bank account. Keeping a separate business bank account will help you organize accounting records, avoid overspending, and accurately file taxes. To set up a business bank account, you will need an Employee Identification Number (EIN) and Business Name Filing document. If your business is structured as an LLC and Corporation, your Company's Articles of Incorporation will be required.
Step 9: Negotiate an Option Agreement
Once the potential founders have made the decision to license a certain IP into a new startup, the next step is to negotiate an Option agreement with OHSU Technology Transfer. An Option Agreement ties up the technology for a short period of time so they can evaluate it further. This process is interactive, commonly taking several iterations before both the startup team and the licensee come to a mutual understanding on the terms of the option agreement.
The company representative negotiating on behalf of the startup for the license agreement cannot be an employee of the University.
Step 10: Disclose startup plans
Disclose startup plans to OHSU Integrity for development of a Conflict Management Plan.