Study Recruitment Resources

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Having trouble recruiting participants?

Recruiting participants who are a good match for your study can be very challenging.  You’re not alone – a startling number of clinical studies at OHSU never enroll a single participant. In addition to traditional advertising and outreach through clinics, there are a variety of tools and resources that can help investigators identify potential participants.

Feasibility:

It is important to assess the feasibility of a protocol prior to implementing it to ensure that it is successful. Here are some helpful tools to assist you in assessing the feasibility of your project:

  • Protocol feasibility checklist: A checklist designed to help you determine if a protocol can be successfully conducted. 
  • Cohort Discovery: A web-based tool administered by OCTRI that uses Epic data to estimate the number of potential study participants based on criteria provided by you. 
  • AccuralNet: An online project of the National Cancer Institute that has several tools to help evaluate study feasibility. This information on this site is useful for non-cancer studies as well. 

How can OCTRI help with recruitment?

Recruitment Services

  • Cohort Discovery for Count Requests
    Researchers can generate counts of OHSU patients with specific characteristics from OHSU's Integrated Health Record, Epic. This tool is useful to determine if the population you are looking for is available here at OHSU. Additionally, with the appropriate IRB approvals, you can use the query you have built to request an identifiable list of potential participants to contact for recruitment. 
  • Epic Data for Research PurposesUsing the Research Data Warehouse, you can work with an OCTRI analyst for more detailed queries of the electronic medical record in order to obtain lists of potential participants or to gather data directly for analysis.
  • Research Volunteer Registry and BiorepositoryOCTRI maintains a registry of people who are interested in participating in research at OHSU. Investigators can request contact information for potential participants or if samples are needed, researchers can request blood and urine specimens from the biorepository.  
  • Study CoordinatorsOCTRI study coordinators are in high demand because they consistently display professionalism, attention to detail, and resourcefulness. They have a strong track record of using both traditional and innovative recruitment methods to craft realistic recruitment plans and to get studies back on target. For example, coordinators can help in making phone calls, staffing events for recruitment and hanging study recruitment posters. 
  • ResearchMatchResearchMatch is a national participant recruitment and feasibility analysis tool that is available for free to OHSU researchers. We have seen studies looking for participants with rare disorders have great success. This tool is also very useful for studies looking for participants to respond to surveys or questionnaires. 
  • OCHIN: Practice-based research network housing Epic data with a focus on community-based research. OCHIN provides a valuable opportunity to work with small clinics that serve rural, low-income, an under-insured (as well as the uninsured) populations. Consult with network staff to find out if your study is a good opportunity for collaboration.

Not sure where to begin?

If you aren't sure where to start contact the to discuss your project.