Electronic Clinical Research Information System (ECRIS)
eCRIS, OHSU's electronic Clinical Research Information System, is an institution-wide computer application for the budgeting, financial management, contracting, and study management, including subject tracking and regulatory reporting and document management, of OHSU clinical research studies. The system increases the efficiency, effectiveness, accuracy, and compliance of clinical research at OHSU. Studies involving prospectively consented human subjects are required to track their subjects in eCRIS though other types of studies are welcome to use the system. Read more about which studies need to use eCRIS.
eCRIS PROJECT SCHEDULE
|Phase 1 Go Live: Campus Wide Optional Use||22-Jul-13|
|Phase 2 Go Live: Invoicing/Payment Reconciliation Available||13-Nov-13|
|All new studies submitted to IRB require eCRIS/Knight Go Live||29-Jan-14|
|Phase 3 Go Live: Additional Functionality (see release schedule below)
|All existing studies migrated to eCRIS||14-Jul-14|
eCRIS FUNCTIONALITY UPDATES
eCRIS Access and Training
The Clinical Research Billing Office (CRBO) provides training and education for eCRIS. The following steps are required to access eCRIS:
- Step 1: Take the eCRIS online training module.
- Step 2: If you do not currently have eIRB access, request an eIRB and eCRIS account.
- Step 3: All study staff must complete in-person training. Within 48 hours after each research staff member completes the online training, CRBO will contact them to schedule the required in-person training.
Optional one-on-one training is available after taking the overview class. Email eCRISSupport@ohsu.edu to schedule. See the eCRIS Training and Education page for more information on requirements and signing up for training.
eCRIS support is available by emailing eCRISSupport@ohsu.edu. The mailbox is continuously monitored between the hours of 8:00 a.m. and 4:00 p.m. Monday through Friday. Inquiries are processed in the order in which they are received unless marked high importance. High importance inquiries are those which prevent an end from proceeding through an eCRIS workflow or smartform and are given priority.
As of November 13, 2013, eCRIS can be used to manage ongoing studies and all ongoing studies should be transitioned to eCRIS by July 14, 2014. For more information on how to enter ongoing studies, please refer to the ongoing studies section of the eCRIS User Manual. Existing subjects on ongoing studies can be bulk uploaded into eCRIS for you by ITG. Refer to the Ongoing Study Subject Bulk Upload Instructions for information on how to do this. The template for transmitting the data to ITG is here.
eCRIS data is available by the end of the Summer for reporting purposes in the Sponsored Project Data Repository (SPDR) according to the following schedule:
|Phase I: July 24, 2014
||Phase 2: November 24, 2014
eCRIS Study Data
eCRIS Subject & Visit Data
eCRIS Visit Schedule Data
eCRIS Clinical Services Data
eCRIS Contract Data
eIRB Expanded Data Fields
eCRIS Budget Data
eCRIS Invoice Data
eCRIS Charge Data
eCRIS Clinical Cost Data
OGA Expanded Data
To access eCRIS data for reporting, please see instructions here.
Reports have been requested and will be made available as they are built, starting the 3rd quarter of 2014. If you would like a report built containing eCRIS data, please send a request, including mock-up of the report, to eCRISsupport@ohsu.edu and its development will be prioritized and scheduled. For questions about eCRIS data queries, please contact Matt Denny.
A new listserve, eCRISNotifications, has been created to provide eCRIS users with more detailed information related to eCRIS than what is distributed to the entire clinical research community through the clinical research listserve, such as downtime schedules and lists of upcoming new functionality.
To subscribe to this list, follow this link and enter your email address and account preferences: http://mailman.ohsu.edu/cgi-bin/mailman/listinfo/ecrisnotifications.
No events currently scheduled
July 29, 2014 - eCRIS User Group
May 5, 2014 - eCRIS Coffee Talk
May 6, 2013 -- Coffee Talk PowerPointNovember 14, 2013 - Coffee Talk Powerpoint
A user test environment is available to familiarize yourself with eCRIS outside of the production environment. Generic logins for all of the roles in eCRIS are available and listed on the login page.