OHSU

Electronic Clinical Research Information System (ECRIS)

eCRIS, OHSU's electronic Clinical Research Information System, is an institution-wide computer application for the budgeting, financial management, contracting, and study management, including subject tracking and regulatory reporting and document management, of OHSU clinical research studies. The system increases the efficiency, effectiveness, accuracy, and compliance of clinical research at OHSU. Studies involving prospectively consented human subjects are required to track their subjects in eCRIS though other types of studies are welcome to use the system. Read more about which studies need to use eCRIS.


eCRIS Leadership

 

eCRIS PROJECT SCHEDULE

eCRIS AdoptionSchedule Date
Phase 1 Go Live: Campus Wide Optional Use 22-Jul-13
Phase 2 Go Live: Invoicing/Payment Reconciliation Available 13-Nov-13
All new studies submitted to IRB require eCRIS/Knight Go Live 29-Jan-14
Phase 3 Go Live: Additional Functionality (see release schedule below)
Summer 2014
All existing studies migrated to eCRIS 14-Jul-14

eCRIS FUNCTIONALITY UPDATES

 

eCRIS Access and Training

The Clinical Research Billing Office (CRBO) provides training and education for eCRIS. The following steps are required to access eCRIS:

Optional one-on-one training is available after taking the overview class. Email to schedule. See the eCRIS Training and Education page for more information on requirements and signing up for training.


eCRIS Support

eCRIS support is available by emailing The mailbox is continuously monitored between the hours of 8:00 a.m. and 4:00 p.m. Monday through Friday. Inquiries are processed in the order in which they are received unless marked high importance. High importance inquiries are those which prevent an end from proceeding through an eCRIS workflow or smartform and are given priority.

eCRIS FAQ's


Ongoing Studies

As of November 13, 2013, eCRIS can be used to manage ongoing studies and all ongoing studies should be transitioned to eCRIS by July 14, 2014.  For more information on how to enter ongoing studies, please refer to the ongoing studies section of the eCRIS User Manual. Existing subjects on ongoing studies can be bulk uploaded into eCRIS for you by ITG.  Refer to the Ongoing Study Subject Bulk Upload Instructions for information on how to do this. The template for transmitting the data to ITG is here.


eCRIS SUPPORT

eCRIS data is available by the end of the Summer for reporting purposes in the Sponsored Project Data Repository (SPDR) according to the following schedule:

Phase I: July 24, 2014
Phase 2: November 24, 2014

eCRIS Study Data

eCRIS Subject & Visit Data

eCRIS Visit Schedule Data

eCRIS Clinical Services Data

eCRIS Contract Data

eIRB Expanded Data Fields

eCRIS Budget Data

eCRIS Invoice Data

eCRIS Charge Data

eCRIS Clinical Cost Data

OGA Expanded Data


To access eCRIS data for reporting, please see instructions here.
Reports have been requested and will be made available as they are built, starting the 3rd quarter of 2014. If you would like a report built containing eCRIS data, please send a request, including mock-up of the report, to and its development will be prioritized and scheduled. For questions about eCRIS data queries, please contact .

 

eCRIS Listserve

 A new listserve, eCRISNotifications, has been created to provide eCRIS users with more detailed information related to eCRIS than what is distributed to the entire clinical research community through the clinical research listserve, such as downtime schedules and lists of upcoming new functionality.

To subscribe to this list, follow this link and enter your email address and account preferences: http://mailman.ohsu.edu/cgi-bin/mailman/listinfo/ecrisnotifications.

 

UPCOMING EVENTS

No events currently scheduled

 

eCRIS PRESENTATIONS

July 29, 2014 - eCRIS User Group

May 5, 2014 - eCRIS Coffee Talk

May 6, 2013 -- Coffee Talk PowerPoint

November 14, 2013 - Coffee Talk Powerpoint

 

eCRIS User Environment Site

A user test environment is available to familiarize yourself with eCRIS outside of the production environment. Generic logins for all of the roles in eCRIS are available and listed on the login page.