Incoming Subawards


For incoming subawards (Sub in), OHSU is the secondary applicant and a pass-through organization. Incoming subawards during the submission process, are treated as full applications for funding.

Always Required at Submission

  • RFP/Guidance
  • Completed and signed PPQ
  • OHSU budget
  • OHSU scope of work
  • Other documents as applicable (e.g., biosketches, budget justifications)


Contracting Process

  1. RGC negotiates the Subcontract with the pass-through organization
  2. When contract is fully executed, RGC processes and submits to SPA for account setup
  3. Upon account setup, SPA provides Notice of OGA Account Setup (NOGA) to PI and GCO

Invoice and Payment Process

  1. SPA invoices pass-through organization per negotiated contract

Subsequent Years

  1. Each subsequent year of the project, all Pre-Award processes (PPQ,Timeline to Submission deadlines, etc) are required as determined by the prime applicant and Funder.
  2. It is the responsibility of the PI and the GCO to follow-up with the prime applicant to initiate amendment to the agreement.
  3. PI and GCO determine if Subaward/Contract Account Continuation Request should be made if the Incoming Subaward or contract will be amended to add additional funds and/or time but the amendment has not yet been executed.