Subrecipient and Vendor Definitions
- Entity that expends Federal awards received from a pass-through entity to carry out a Federal program.
- Does not include an individual that is a beneficiary of such a program.
- May also be recipient of other Federal awards directly from a federal awarding agency.
- Has more than $500,000 in expenditures on all Federal awards.
- Is a not-for-profit entity.
- Is subject to A-133 monitoring.
- Requires an executed Subrecipient Agreement initiated by RGC.
- These transactions should be charged to GR.Subcontractor Expenditure category.
- Subrecipients perform a significant amount of the proposed/approved project and maintain control over their work. Examples of appropriate subrecipient arrangements include a Co-Investigator who has expertise in analyzing and compiling genome data; or a portion of project that provides outreach services to a community based entity. Generally, these arrangements are dependent on the expertise of subrecipients and are not generally available for purchase.
- Dealer, distributor, merchant or other seller providing goods or services that are required for the conduct of a Federal program, i.e., is in the business of developing software for a specific purpose; gene sequencing, lab testing, evaluation services, educational consultants. These services may usually be competitively purchased.
- These goods or services may be for an organization’s own use or for the use of beneficiaries of the Federal program.
- May or may not have less than $500,000 in expenditures on all Federal awards.
- Is a for-profit entity.
- May be a foreign company.
- Is not subject to A-133 monitoring.
- If the entity is a vendor, it receives a Personal Services Contract initiated and executed by Logistics Consultant Agreements and Letters of Agreement (if the service is less than $10,000 dollars and is a vendor service) are negotiated and executed by RGC.
Personal Services Contract
- Is completed by Logistics.
- Has liability insurance coverage in the amounts required by OHSU.
- Does not work with Intellectual Property issues.
- Does not work with animal or human subjects.
- Contract may exceed $10,000.
- These transactions should be charged to GR.Other Professional Services.
Letter of Agreement
- Is completed by RGC.
- Does not have liability insurance coverage in the amounts required by OHSU.
- Works with Intellectual Property issues.
- Works with animal or human subjects.
- Less than $10,000 for individuals or small companies.
- Contractee is an individual or an entity and they are providing a consulting service and do not meet the requirements for a subrecipient.
- These transactions shoudl be charged to GR.Other Professional Services.
- Is completed by RGC.
- Is an entity providing consulting service and does not meet the requirements for a subrecipient.
- Is greater than $10,000 for individuals or small companies.
Updated June 6, 2006