Do I have to do a PPQ and send the project in for RCG review when it is going to be funded in-house (internally)?
A Proposed Project Questionnaire (PPQ) is required for all competitive applications, non-competing applications, supplements, and all other proposal activities where new funding is requested. A PPQ is not required for a letter of intent to submit or white paper where no budget information is included.
A PPQ is not required for most internally funded programs at the time of proposal submission. Usually, if a PPQ is needed, it will be for those projects chosen for funding. The internal announcement will state whether a PPQ should be submitted initially.
Internally funded projects that include human subjects will require a PPQ at the time the protocol is submitted to the Institutional Review Board (IRB).
The Award Org Number and its corresponding OGA Award Org Name identify the department that is responsible for the project and will receive credit for it. For this reason, these are important entries on the PPQ and will be used to assign the award if the project is funded.
Cost sharing is a quantified commitment of time and/or resources made to a project that are covered by OHSU or a third party. In certain types of programs, cost sharing is required and will be discussed in the Program Announcement. In other circumstances, it is included at the discretion of the PI. In either case, once a commitment is promised to a sponsor, OHSU is obligated by federal regulations to track and report it. These tracking requirements are a part of OHSU's A-133 audit and can result in a disallowance of costs or reduction in awarded funding if cost sharing promises are not kept. Thus, when cost sharing promises are made a part of an application, those having the authority to approve the cost sharing need to authorize it. Specific questions concerning cost sharing should be directed to your Grants & Contracts Administrator (GCA).
When a commitment of OHSU resources is made, the appropriate fiscal authority will sign off on the commitment on the line provided under Question 12 of the PPQ. If the cost sharing is coming from a different department or Org than the one indicated as the OGA Award Org Name on the PPQ, Question 12 should be signed by the fiscal authority for that Org. In addition, the OHSU Committed Cost-Sharing Agreement Formmust be completed and signed as well.
What approvals are needed if investigators are from multiple departments or units where each of the participating investigators has a significant portion of the proposed project?
If there is the intent to set up more then one OGA project, for correct F&A distribution, each department should sign approving the proposal and the agreement to split the award if made. This approval is always required when proposals contain a component with the Primate Center, because the Primate Center has a different F&A rate and approved animal charges that need to be verified.
At what point in time do I send supporting documents (VA MOU, VA PPQ, IRB, rDNA, IACUC forms) and do they go directly to Research Administration departments or do they just go to RGC?
If IRB, Institutional Biosafety (IBC), or Institutional Animal Care and Use Committee (IACUC) forms are ready at the time of proposal submission, they should accompany the PPQ. RGC will separate the compliance paperwork from the proposal packet and forward to OHSU's Research Integrity Office (ORIO).
A VA Memorandum of Understanding (MOU) need not be submitted until time of an award. A new or updated MOU is required for each new award received. The MOU should list all the projects for which the investigator has effort commitments, including the new award. New MOUs are required annually, regardless of whether a change has been made in the investigator's effort commitments.
VA PPQ's are required when VA space, patients or other resources are being used. (Question 8 answered "Yes" on OHSU PPQ.)
Why is a PPQ needed each year when the grant proposal provides a five-year budget and the Chair has signed off on the commitment of funds and effort?
The PPQ provides a means for tracking the renewal or non-competing application, is used to assist in monitoring compliance requirements, and provides specific information about the department's commitment of resources to the project for each budget year. Only the PI signature is required on the PPQ for non-competing years.
For PPQ response purposes, what are the definitions of Basic, Applied and Development Research?
Applied research applies the findings of basic research or other existing knowledge toward discovering new scientific knowledge that has specific commercial objectives with respect to new products, services, processes, or methods.
Basic research is the pursuit of new scientific knowledge or understanding that does not have specific immediate commercial objectives, although it may be in fields of present or potential commercial interest.
Development is the systematic use of the knowledge or understanding gained from research or practical experience directed toward the production or significant improvement of useful products, services, processes, or methods, including the design and development of prototypes, materials, devices, and systems.
You can use the OHSU Project-Owning Org Tool to identify the official name and number for active, project-owning orgs. To learn how to use the tool, view the instructions that are provided at the right side of the screen.
A Clinical Research Organization (CRO) is an organization contracted by an industry sponsor delegated to carry out some or all of the responsibilities of the industry sponsor in the development of a product or the conduct of a clinical trial.
When a grant is to be submitted electronically, does it need to be completely ready to be submitted or can a rough draft be reviewed and then electronically submitted at a later time?
A rough draft of the science is enough, but all administrative components of the submission, especially the budget, should be final. Department contacts or PI's should call their Grants & Contracts Administrator to discuss specific administrative components prior to the arrival of the application for RGC review.