OHSU

Transfer of Animals within OHSU

Background

The Department of Comparative Medicine (DCM), NIH and the OHSU Institutional Care and Use Committee (IACUC) require that any animal procured for use on an approved protocol be tracked at all times and be part of an animal health surveillance program. When an animal is transferred to a different animal protocol, housing room or principal investigator, this information must be recorded in the Animal Resource Management (ARM) database for tracking and compliance purposes. Additionally, if the line of mice did not originate at OHSU, distribution to a different OHSU investigator may require a Material Transfer Agreement, or MTA. This is an agreement between institutes that protects the ownership rights of the providing scientist or laboratory at one institute when they share mice with a scientist or lab at another institute (the OHSU recipient).

While the transfer of rodents from one room or facility to another is sometimes necessary, this movement is a prime means of distributing infectious agents to other rodent colonies throughout the campus. The DCM veterinary staff must evaluate all transfer requests before any relocation of animals takes place. This is done for health and compliance purposes as well as to ensure any that special housing requirements are met.

Animal(s) may not be switched to another investigator or protocol without DCM approval. No animal(s) shall be moved to a different housing room prior to approval from DCM.

Procedure

The procedure for relocating rodents within OHSU main campus or transferring to another protocol or PI consists of the following steps:

1. Request Submission

A Request to Transfer Rodents form must be submitted to DCM one week before the requested transfer date.  The form may be submitted via email, faxed to 4-4338 or delivered to BRB B110.

Please fill out the form completely.  All information is necessary for the processing and completion of the transfer/relocation.

2. Request Review

All submitted requests are reviewed by DCM for compliance issues and colony health status. In some cases (e.g., transferring animals from conventional to SPF housing), a quarantine period and/or additional diagnostic testing may be required before the animals are relocated.  This will be discussed with the requestor, if needed.

3. Request Approval

If the transfer is approved, the investigator, requestor and DCM personnel will be notified, typically via email.  This usually occurs within 48 hours.  If any issues concerning compliance, housing or health arise, the requestor will be contacted by DCM to discuss the details.

4. Physical Transfer of Animals upon Request Approval

Once a relocation request has been approved:

If DCM is asked to move the animals, transfers that are submitted within the recommended one week in advance will be moved by the requested transfer date.  Otherwise, allow several business days for completion of the relocation.  The lab member/PI will be instructed to mark the cages for transfer with a PURPLE Transfer Card.

If the lab member has been approved to move the animals, the animals may be moved at this time. 

New cage cards will be issued by DCM whenever there is a PI or protocol change. Please use the new cage cards.  DO NOT just write a new PI name on a cage card.  All information must be up-to-date.

Lab members must follow the IACUC Policy on the Transportation of Animals or other special instructions relayed by DCM at the time of approval.

5. Fees

There is a $24 processing fee for any requests requiring a protocol or PI change, but no charge for just a room change. DCM transport by vehicle is assessed for time and mileage.

Contact Information

Email: DCM Animal Shipping – phone 503-494-8425, or fax 503-494-4338,