OHSU

Frequently Asked Questions

Contents

How do I know if this incoming person is a volunteer or an unpaid intern?

Is a shadow the same as a volunteer?

What if my volunteer is under the age of 16?

What job duties can I assign my volunteer?

Is my volunteer eligible for stipends?

Does my volunteer have to have TB screening?

Do you providing parking for volunteers? What benefits do volunteers qualify for?

Can I issue my volunteer an ID badge?

What do I do if my incoming volunteer already volunteers in another OHSU department?

Is it okay if my volunteer is receiving school credit for volunteering?

How is your program different then the Hospitals and Clinics Volunteer Services?

Can I issue my volunteer a key to our work area?

 

 

How do I know if this incoming person is a volunteer or an unpaid intern?

Unpaid interns within research and academics are usually registered as a volunteers. Check to see that your incoming person meets the definition of a volunteer. For more information contact Amber Bruner.

back to top

 

Is a shadow the same as a Volunteer?

No. A shadow is someone who strictly observes - not participating in any capacity. Shadows are registered through the hosting department as escorted visitors, rather than through Research & Academic Volunteer Services. Shadows typically observe for a much shorter time-span (1-2 days is typical). View the OHSU Visiting Scientists and Other Affiliates policy for guidelines on how to register a visitor.

back to top

 

What if my volunteer is under the age of 16?

Applicant volunteers under the age of 16 are not eligible to volunteer. Research & Academic Volunteer Services is happy to start working with prospective volunteers at the age of 15 closing in upon their 16th birthday; but they cannot begin volunteering until they meet the minimum age requirement.

back to top

 

What job duties can I assign my volunteer?

Your volunteer should be assigned duties that are flexible and not comparative in scope to a paid OHSU position. The volunteer should not be assigned duties or tasks that the department is reliant upon. Assigned duties can be in support of a paid employee's duties, but not in replacement of a paid employee's duties. Be sure to review the "Is Your Volunteer Eligible" portion of our website for further information about acceptable volunteer duties. If you have any questions please contact Amber Bruner.

back to top

 

Is my volunteer eligible for stipends?

No. Volunteers are not compensated for their services. However, if you want to register them under a different classification you may be able to provide them a stipend (please consult your HR Business Partner).

back to top

 

Does my volunteer have to have TB screening?

It depends on their location and whether or not they will be located in clinical areas, or near patients. Once you fill out and submit the Job Site Information form, Research & Academic Volunteer Services will notify the prospective volunteer as to whether they will need two rounds of TB testing, annual testing thereafter, or none at all.

back to top

 

Do you providing parking for volunteers? What benefits do volunteers qualify for?

Research Volunteers are eligible for a 50% off rate on hourly parking rates though June 30, 2014. They also qualify for the Tri-Met/C-Tran bus pass at the employee rate, and can ride the tram, streetcar and OHSU shuttle for free. Additionally, they are eligible to participate in the Bicycling Program.

Other benefits include access to the OHSU library, online journals, and a majority of employee discounts (as outlined on the Employee Discount website).

These transportation options and benefits are explained to all new volunteers in orientation or upon receiving their ID badge, and can be found on our Current Volunteers website.

back to top

 

Can I issue my volunteer an ID badge?

No. All ID Badge forms that request a "Volunteer" ID have to be signed by Research & Academic Volunteer Services, or Hospitals and Clinics Volunteer Services.

back to top

 

What do I do if my incoming volunteer already volunteers in another department?

If the individual is volunteering in a Research, Academic or Central Services department, you will need to fill out a Job Site Information form, submit it to RAVolunteer@ohsu.edu and include that the individual is already registered with Research & Academic Volunteer Services. Once you receive an approval e-mail, the individual is cleared to start.

If the individual is volunteering with Hospitals and Clinics Volunteer Services, they will need to follow the standard RAVS registration process, but will not need to repeat the completion of their Big Brain training. They will however, need to complete the background check again, as well as attend the RAVS orientation. Once they have completed all required registration items, you will receive an approval e-mail, and the individual will be cleared to start.

back to top

Is it okay if my volunteer is receiving school credit for volunteering?

Yes. School credit is not considered "compensation." Many unpaid interns are registered as volunteers.

back to top

 

How is your program different then the Hospitals and Clinics Volunteer Services?

As each program's title's imply, each covers different areas of OHSU. All Research, Academics or Central Service departments that host a volunteer register that individual through this program's office. Any department that is part of the Hospitals or Clinics would work with Hospitals and Clinics Volunteer Services.

 

Can I issue my volunteer a key to our work area?

No, unfortunately it is against OHSU policy to issue volunteers metal keys.

 

back to top