Volunteer Registration Forms
Please refer to the Volunteer Registration Guide as to when and how to submit the following forms:
Step 2 Packet (to be distributed by RAVS)
Individual Forms:
Step 1 Forms:
Step 2 Papers: (to be distributed by RAVS)
Miscellaneous Forms (needed on case-by-case basis)
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Agreement, Hosting Minors in Laboratories (to be kept on file with hosting department)
What to Keep in Your Volunteer's File
Like employees, OHSU has a responsibility to keep a file on volunteers. While the Research & Academic Volunteer Services (RAVS) Office maintains records on volunteers, the hosting department/site is responsible for maintaining and tracking duty-specific documentation. Below is a guide to what is kept in the RAVS file, and what should be kept in the hosting department/site's file:
Hosting Department/Site (* indicates required items):
Volunteer Application materials (resume/CV, letters of reference, etc.)
*All education, training and competency completion documentation (e.g. rodent handling training, MSDS review, EPIC training, etc.)
*Performance Evaluations (Starting July 1, 2013 RAVS will keep this on file)
*Corrective Actions or Plans of Assistance if applicable
*(If volunteer is a minor) Signed Policy: Guidelines to Hosting Minors in the Lab
Copies of any documents kept in the RAVS file
RAVS:
Job Site Information form
Background Clearance (disclosure forms are shredded once clearance has returned)
Big Brain Certifications:
Respect at the University
HIPAA
Emergency Management
Integrity Education
Health & Safety Acknowledgment
Confidentiality Agreement
Volunteer Rights & Responsibilities form
Documentation of attendance at New Volunteer Orientation
Medical Documentation [when required] (kept in a separate location than documentation above)
Tuberculosis Screening results
N-95 Mask Fitting results
