IRB Fee Policy

 IRB Fees have changed!

Effective October 1, 2017, the Institutional Review Board (IRB) fees will be increased. This adjustment is the first since 2011. Existing contracts will not be impacted; however, the new fees must be negotiated into new industry sponsored contracts based on study submission to the IRB as described below.

IRB Fees - Effective for studies submitted AFTER October 1, 2017

 OHSU IRB ReviewFee Billed 
Initial Review $3,000
Continuing Review $2,200
Annual Maintenance* $1,700
Modification No Charge 
Administrative Closure Fee** $550

 *Annual Maintenance - If a Continuing Review is not required under federal regulations, but the study is still ongoing, the OHSU IRB has an obligation to verify compliance issues. The annual maintenance fee covers completion of this compliance review.

**Administrative Closure Fee - Applies to all IRB protocols regardless of funding source: In the event the Principal Investigator fails to close a study after standard notifications from the OHSU Research Integrity Office, the IRB must close the study for them. Should Administrative Closure be necessary, the fee will be withdrawn from the Principal Investigator's departmental account.

 Central IRB Review Fee Billed
Compliance Review/Set-up Fee$2,900
Continuing Review N/A 
Annual Maintenance* $1,700
ModificationNo Charge 
Administrative Closure Fee**$550

*Annual Maintenance - The OHSU IRB does not complete a Continuing Review for studies under central IRB review. However, if the study is still ongoing, the OHSU IRB has an obligation to verify compliance issues. The annual maintenance fee covers completion of this compliance review.

**Administrative Closure Fee - Applies to all IRB protocols regardless of funding source: In the event the Principal Investigator fails to close a study after standard notifications from the OHSU Research Integrity Office, the IRB must close the study for them. Should Administrative Closure be necessary, the fee will be withdrawn from the Principal Investigator's departmental account.

 IRB Fees - Effective for studies submitted July 1, 2011 - September 30, 2017

Review Category
 Fee Billed
 Initial Review $2,675
 Continuing Review $1,320
 Modification* $850
 Administrative Closure Fee** $550

*Modification - This fee will be charged for all submissions to the IRB, with the exception of unanticipated problem reports, protocol deviation reports, responses to IRB reviews, and administrative changes initiated by the investigator. The billable modification does not necessarily amend the protocol. If you have questions regarding fees, please contact David Holmgren ( or 503-346-3528) before submitting your modification. 

**Administrative Closure Fee - Applies to all IRB protocols regardless of funding source: In the event the Principal Investigator fails to close a study after standard notifications from the OHSU Research Integrity Office, the IRB must close the study for them. Should Administrative Closure be necessary, the fee will be withdrawn from the Principal Investigator's departmental account.

 

 IRB Fees - Effective for studies submitted PRIOR to July 1, 2011

 Review Category Fee Billed
 Initial Review $2,200
 Continuing Review $1,320
 Modification* $825
 Administrative Closure Fee** $550

*Modification - This fee will be charged for all submissions to the IRB, with the exception of unanticipated problem reports, protocol deviation reports, responses to IRB reviews, and administrative changes initiated by the investigator. The billable modification does not necessarily amend the protocol. If you have questions regarding fees, please contact David Holmgren ( or 503-346-3528) before submitting your modification.

**Administrative Closure Fee - Applies to all IRB protocols regardless of funding source: In the event the Principal Investigator fails to close a study after standard notifications from the OHSU Research Integrity Office, the IRB must close the study for them. Should Administrative Closure be necessary, the fee will be withdrawn from the Principal Investigator's departmental account.

Policy Reminder and Clarification

Please note that IRB fees are charged even if subjects are never enrolled, the study terminates before milestones are met, expenditures exceed revenue, or a contract is never finalized. If there is uncertainty as to whether or not the contract will be finalized or the trial will actually go forward, sponsors may wish to delay incurring the charge for IRB review until all plans are final. IRB fees are charged to all studies with industry sponsorship, therefore investigators should budget IRB fees even for investigator-initiated trials. If you have questions about IRB fees, how they are charged, or wish to discuss these fees as they relate to a specific protocol, please contact David Holmgren at or 503-346-3528.

Procedure

IRB fees are assessed at the time the IRB completes the action, i.e., this is a fee-for-service system. The IRB assesses the fee against the OGA sponsored account. In the event that a sponsored account is not established within 90 days of the billable service, the fee will be assessed to an unrestricted departmental account or PDA. 

Sponsor Invoice for IRB Fee

Research departments are directly responsible for invoicing IRB fees to sponsors.

Please note that our policy will conform to the OHSU/Central Financial Services (CFS) Policy No. 06-20-005, wherein erroneous charges must be reported to the IRB within the same fiscal year or within 90 days of posting to an account ledger.

Invoice Payment

Upon receipt of payment, OPAM deposits the funds received into the appropriate OGA Project and notifies the study personnel. Study personnel are responsible for monitoring whether or not the sponsor pays the invoice submitted to them for the IRB fee. If the sponsor does not pay in a timely fashion, the department may then wish to pursue reimbursement of the amount directly from the sponsor. If the sponsor has been unresponsive to efforts to contact them, the department can contact OPAM for assistance in contacting the sponsor. 

 

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