OHSU

Degree Audit

Registrar_degreeaudit

The Degree Audit tool is a Web-based tool for students and advisors to monitor academic progress toward degree or certificate completion.  It also allows for the student and advisors  to create a program plan of study.  The audit is a review of past, current and planned coursework that provides information on completed and outstanding requirements necessary to complete a degree or certificate.

The Degree Audit tool can be accessed through ISIS on-line, under the Student Services Tab.


The Degree Audit tool is comprised of three different sections;

The Audit

The Planner

The "What If"

 


Using the Audit

What will my audit show me?

Your audit will display the courses you’ve taken or are registered for and will show you any degree or certificate requirements that are being met by the courses you’ve taken or that may be met upon satisfactory completion of courses in progress.

Will I be able to view my entire history of courses taken at Oregon Health & Science University?

The Degree Audit uses the information that is current for your transcript. You will be able to view any courses that have been completed, are in progress or have been transferred in by the date your audit was last refreshed (data is refreshed nightly). Keep in mind that any transfer work or grade changes that have not been formally submitted and accepted will not appear on your audit.

If I think my audit is incorrect, whom do I contact?

Your academic advisor is your primary point of contact. If he/she determines that your audit is incorrect, he/she will contact the Registrar’s Office for assistance.

How do I know what classes I need to take?

Your audit will outline for you the courses still needed to meet degree or certificate requirements within each specific block. You may then use this information to discuss your plan with your academic advisor.

Why isn’t there a check mark next to a requirement I’ve already completed?

Your academic advisor is your primary point of contact. If he/she determines that your audit is incorrect, he/she will contact the Registrar’s Office for assistance.

Where can I see my audit for my second degree?

You can access your second degree audit by using the Degree drop down menu at the top of the screen.

Why isn’t my transfer work meeting a requirement?

Contact your academic advisor for instructions. You may need to complete the Petition for Transfer of Credit form.

If I withdraw from a class, will that be reflected in my audit?

Courses from which you have withdrawn will appear in the Insufficient block on your audit.

My advisor told me that a course I took would be substituted for a requirement. Why doesn’t this information appear in my audit?

You should contact your advisor to have any exemption issue resolved. Any waivers, substitutions, or exceptions for major or concentration requirements must be communicated to the Registrar’s Office by the appropriate department representative.

If all of the boxes are checked, does that mean I’m graduating?

No. Once you have applied to graduate, the Registrar’s Office will conduct an audit of your coursework to determine if you are eligible to graduate. Missing requirements will be communicated to you by the Registrar’s Office.

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Using the Planner

What is the Planner feature?

The Planner is a tool for you and your academic advisor to arrange course requirements into future terms. You and your advisor may find this helpful as you forecast your academic career. It is recommended that you work with your academic advisor to create an active plan and keep it up-to-date. Also, this information may be used by university administrators to determine the demand for various courses each term.

How are plans created?

By a split screen, the Planner allows courses to be dragged and dropped from your audit into future term blocks. Courses can also be typed directly into the planner boxes. The course must be entered as it is labeled in the catalog (e.g., BME 641, not Biomedical 641). You can create a plan, however, only the plans created by your academic advisor can be saved (individual student plans need advisor approval since university administrators may use saved plans for curriculum planning).

Will putting courses in my planner change the way my audit looks?

No. Nothing entered on the Planner will affect your main audit. You can, however, see how the courses entered in your planner will apply in your audit by checking the boxes next to the term blocks that you wish to include (check all of the boxes to see how your audit will look if you complete your entire plan) and then clicking on Process New. In the audit on the left-hand side of the screen, you will see, in BLUE, how the planned courses applied to the various requirements.

Can my advisor create multiple plans?

Yes; however, only one plan at a time may be kept as an active plan.

Will my plans be saved?

Yes. The Degree Audit will allow your advisor to save 3 plans; however, only one plan may be marked as active.

If my advisor puts a course in my planner, am I automatically registered for that course in that future term?

No. Your planner is for planning purposes only. You will register following procedures outlined by the Registrar's Office.

Is the course planned for guaranteed for that future term ?

No. Your planner is for planning purposes only. Final course schedules are available to students online shortly before registration. If you discover that a course previously planned is not being offered, we recommend that you find a substitute course to take and work with your academic advisor to move the original course, if still needed, to a future term.

Can I print my plan?

Yes. There is a print button at the top of the planner. 

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Using the "What If"

What is the What If feature?

The What If function allows you to hypothetically change your degree, major, or concentration. Your new What If audit will show you what coursework is required for this major or concentration, what courses you have taken that satisfy requirements, and what courses are still left for you to take.

If I use the What If feature does this mean that I have changed my major?

No. The What If function is for information purposes only. You will see the header What If displayed at the top of the audit whenever an audit is run on a What If scenario.

I’m thinking of changing my degree/major/concentration. Will I be able to see how my current classes fit into my What If degree/major/concentration?

Yes. The What If function will perform an audit based on the hypothetical degree/major/concentration and will show how your completed, current, and planned coursework meets the requirements of the hypothetical degree/major/concentration.

Can my advisor see my What If scenario?

Since What If scenarios are not stored on the Degree Audit, your advisor can only see your results if you work through a What If procedure together or if you print your What If and show it to your advisor.

Can I view multiple What If scenarios on the same screen?

Yes. The Degree Audit will allow you to select more than one major at a time, or to select multiple major(s), and concentration(s).

Can I save my What If scenario?

No. What If plans are not saved in the Degree Audit tool. You would need to run a new What If scenario next time you log in to see it again.

Can I print my What If scenario?

Yes. If you want to share this with your advisor at a later date, you should print your What If scenario.

If I like what I see in my What If scenario, how do I initiate those changes?

Speak with your academic advisor. There is a process that will need to be completed to change your degree/major/concentration. 

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