Changing Existing Academic Programs

Proposal of a change to an Existing Academic Programs

The three types of proposed changes to existing programs as defined in Policy 02-50-010:  Substantive Changes (Category I), Modifications of Existing Program Components (Category II) and "Cosmetic" or Minor Changes (Category III). The type of proposed change prescribes the extensiveness of the review process in required documentation, approvals and timeline. 

For more information about curriculum modifications see the OHSU Curriculum Modifications Handbook (coming soon!), FAQ and approval process charts.


Category I: Category I proposals are typically comprised of new program proposals but may also include major changes to existing academic programs. Following the school level approval of the new program or major/substantive change, proposals require university, state and regional accreditation approvals. According to the Northwest Commission on Colleges and Universities (NWCCU), the regional accrediting agency for OHSU, Operational Policy A-2: 

If an institution implements a substantive change without prior written notice or if it proceeds to implement a substantive change denied by the Commission, the Commission may consider issuance of an order for the institution to show cause why its accreditation or candidate status should not be terminated.

Category I forms may be found on the Proposing New Programs page.

Category II: Category II proposals are comprised of program changes that do not meet the accreditation threshold for a major or substantive change. Upon school level approval, changes require university-level approval and may require state or regional accreditation approval.

Category II Proposal
Curriculum Side by side 
Program Suspension and Closure Form

Category III:  Category III proposals are comprised of minor program changes such as a new required or elective course, minor changes to prerequisites, course sequencing, changes to graduation requirements, etc. Upon school level approval, changes are administratively reviewed and operationalized through the Office of Academic Programs, Policy & Accreditation and Registrar's Office.

Category III Proposal

If there are questions about the level of approval needed for a proposed change, please contact the Office of Academic Programs, Policy and Accreditation.

Submission Deadlines for Curricular Modification Proposals:

Category I: Consult the Office of Academic Programs, Policy & Accreditation.

Category II: Proposals must be approved by the school and submitted to the Office of Academic Programs, Policy &  Accreditation by the following dates:

Summer 2018 Implementation- Due by Friday, December 15, 2017
Fall 2018 Implementation- Due by Monday, January 15, 2018                                                                 

Category III: Proposal are accepted on a rolling basis. Please note that all Category III revisions must be submitted 4 weeks prior to the start of the academic term.**NOTE** Effective 2018-19 academic year: All Category III proposals must be submitted and approved two weeks prior to the opening of student registration for the desired implementation term.

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