OHSU

Reservation Instructions

How to use an Outlook form sent to you

  1. Double-click the attached form and select Open. A warning dialog appears.
  2. Go ahead and trust me and click OK. The ITG Training Room Request form appears.
  3. To use the form, you must first save it as an Outlook template. Click the Office button and choose Save As.

Note: If you want to add your standard information to step #3 before saving, feel free. Just don't delete anything.

  1. In the Save As dialog, change the 'Save as type:" to Outlook Template (*.oft).
  2. Give the form a name and click on Save.
  3. Next, you need to publish the form. Click on the Developer tab and select Publish Form As…
     Note: If you don't see the Developer tab, click the Office button, Editor Options button, and check Show Developer tab in Ribbon.
  4. Select the "Personal Forms Library" folder and type a Display name (same name you used to save the form if you like).
  5. Click on Publish.
  6. Close the form.

To use your new form

  1. From Outlook, select  File > New > Choose Form
  2. Select the "Personal Forms Library" folder, select your form, and click Open.
  3. Enter subject (course name), location, and the information in step #3.
  4. Click on Scheduling, list the desired training room resources, locate free times and send the appointment request.

You will get an auto-reply from the training room resource, if there is no conflict and you used the form to schedule. You will get an appointment acceptance from IT Training within 24 hours.

To view the training room calendars

  1. In Calendar, click Open a Shared Calendar...
  2. Type one of the training room names in the Name box and click OK.

      a. BICC104
      b. BICC120
      c. BICC121
      d. BICC122
      e. MSBTraining932

  3. Outlook prompts you to ask for permission to view the calendar. Click Yes. a sharing request email message opens automatically. the message requests to share the training room calendar. Note: Do not select the option to share your calendar with the training room.
  4. Send the message. You will receive permission to view the training room calendar(s) within 24 hours.
 sharedcalendar

 

Get the template.