Policies
Note: Failure to comply may result in fines, and we may not lease the room to you again.
Training Room Policies
- The ITG Training Rooms are supported by user fees.
- The ITG Training Rooms are designed primarily for OHSU corporate training.
- The ITG Training Rooms will NOT be scheduled for non-computer training activities; nor for computer hands-off classes, including meetings, software testing, etc.
- New trainers are required to attend a 20-minute training room orientation to learn how to operate the training room equipment and to go over the guidelines for using the training room.
- Non-OHSU corporate trainers reserve the ITG training rooms by calling the Training Coordinator (503-494-6677, option 2). OHSU trainers make reservations through the Outlook room reservation form.
- Appointment requests cannot be made more than six months in advance.
- Non-OHSU trainers may not use the BICC training rooms to teach OHSU-supported courses.
- The IT Training Senior Manager reserves the right to decline reservations for multiple training rooms or consecutive-day schedules if it will cause a training resource problem for other trainers.
- To address the high usage of ITG training rooms, schedule classes for the morning, for the afternoon, or for all day. DO NOT schedule a class in the middle of the day, such as from 10am-2pm. Add half an hour for set-up before class and half an hour for clean-up after class.
- If a scheduling conflict arises, the trainers involved must resolve the conflict; IT Training will not bump a scheduled training.
- OHSU Trainers will notify IT Training (503-494-6677, option 2) of cancellations 48 hours prior to scheduled class time to allow for alternate class scheduling. OHSU Trainers will be charged for class reservation cancellations made within 48 hours of the class, or if they attempt to delete a class after the class was scheduled to take place.
- Maximum number of students to be scheduled in the training rooms, as stated by the Fire Marshall: 24 (two to a computer); Minimum number: 4. If less than 4 people are signed up 48 hours before class time, trainers will cancel the class or make other training arrangements.
- All Trainers must make arrangements to install new software through IT Training.
- Trainers will follow the software copyright law. IT Training requires proof of software purchase for software that resides on training computers for more than 24 hours.
Trainer Responsibilities
- OHSU trainers use the Outlook room reservation form to reserve the room; non-OHSU trainers fill out the External Trainer Reservation form.
- New trainers must schedule a 20-minute orientation with an IT Training staff member. Call (503-494-6677, option 2) to schedule an orientation.
- ITG Training rooms are kept locked when not in use. It is the trainer's responsibility to make arrangements ahead of time to check out a key. (503-494-6677, option 2)
- Trainers may make temporary changes to computer settings (for example, change the desktop font for a student with impaired vision.) Return settings to their defaults when the workstation is shut down.
- Trainers do not have administrator rights to install, delete, or update software. Contact IT Training (503-494-6677, option 2) for more information.
- Clean up the training room after class. This includes:
- Removing or fixing any modifications to the audio/visual equipment.
- Turning off the audio/visual equipment
- Turning off the computers.
- Wiping clean all white boards, including the ones at the entrances to the training rooms. This may mean getting a wet towel to wipe them down.
- Removing all training materials. (Additional training materials can be kept in the training storage room.)
- Removing items or trash left by class participants or caterers.
- Closing and locking all classroom doors.
- Returning training room keys (if checked out from IT Training) to the IT Training department, BICC 404.
