OHSU

Hospital Centralized Purchasing

In 2006, hospital administration created a central budget for computers and printers. Part of the 0111 fund, this budget is now managed by the Information Technology Group (Service Level Agreement).

The budget was centralized so outdated equipment would be replaced in a consistent way. Computers have a four- to five-year lifecycle. ITG budgets for the number of computers and printers to be replaced each year. Departments do not need to budget for this.

Replacement strategy

Computers that need to be replaced are identified through network scans and computer inventory reports. Then departments are contacted and a walkthrough refines the list. First priority is given to departments with the largest number of computers to be replaced. To minimize disruptions, computers are also replaced during repairs, moves, or remodels.

Replacement requests

Only submit a computer hardware request if there’s an urgent need for a replacement computer or printer. If a computer hardware request has been placed, ITG will contact you to discuss your options. If your computer is functioning, we encourage you to wait for the planned replacement. 

If your computer is failing, contact the Help Desk 503-494-2222. We’ll troubleshoot the problem and recommend an immediate replacement if necessary. If your department has a high number of computers failing, contact the Field Technical Services Healthcare Data Project Coordinator directly 503-494-5549.

Other requests

Departments are responsible for submitting all equipment requests that require hospital administration approval. If the request is approved, ITG will fulfill it. If the request is denied, ITG will contact the person who made the submission. The following require a computer hardware request:

  • Standard PCs or printers, if needed due to a department’s growth
  • Color printers, if needed due to a department’s growth, or if replacing an existing black and white model 
  • Laptop purchases 
  • Tablet PC purchases 
  • Non-standard equipment that serves a specific business need that standard equipment cannot meet

Note: ITG cannot use the central budget to buy additional equipment until Hospital Administration has approved the request. When filling out your computer hardware request, you must give a clear and concise business case for the purchase.