Non-OHSU Research Collaborators

 

 Non-OHSU Workflow

This page is meant to provide detailed instruction for non-OHSU Research Collaborators who need to be compliant with OHSU research compliance requirements. 

Note: Several steps in this process require the entry of a valid email address. Regardless of what email address you choose, it is important to be consistent with your entries across all OHSU systems. Failure to do so may result in the need for further assistance from members of Human Resources, Research Integrity or IT.

 

Step 1: Request an OHSU Employee ID number

OHSU's research systems communicate via OHSU Employee ID number. Because the request for an Employee ID can potentially take several days to process, it's important to complete this step as early as possible.

In addition to providing your personal information, the form asks for the name and email of a Responsible OHSU Employee. This person will be tasked with the review and approval of your request, and should be actively involved in your onboarding.

Example: Your Study Coordinator, Principle Investigator or contact in the Office of Visitors and Volunteers.

Request an OHSU Employee ID here.

Step 2: Registering for CITI with an OHSU affiliation

Next, navigate to the CITI Program's registration page.

In the Organization Affiliation search box, enter ohsu and click the resulting dropdown selection:

CITI Search

The box indicating agreement with CITI's Terms of Service must be checked off before proceeding with account registration. The next few screens will gather information including: full name, email, preferred username and password, interest in applying for CEUs and institution information.

When asked for your Institutional Email Address, remember to enter the same address you listed for yourself during Step 1 above.

The last step of the registration process is actually our Add a Course menu, which looks like this:

 Add a Course menu: Question 1

The question about your relationship with OHSU helps determine your eligibility for things like refresher training and other a-typical curriculum choices. The majority of Non-OHSU Research Collaborators will select either the 4th or 5th option, and should avoid option 6 unless specifically instructed by a member of the IRB.

Everyone involved in research at OHSU should complete Responsible Conduct of Research (RCR), along with the courses found below that may be relevant to the type of research performed:

  • Human Subjects Research (HSR) - For those conducting research with humans. This is also required of investigators or staff on protocols found within the eIRB system.
  • Good Clinical Practices (GCP) - For those conducting clinical trials. This is also required of investigators or staff on clinical trials involving an FDA regulated products (drugs or devices), or protocols that receive funding from the NIH, found within the eIRB system.
  • Animal Care and Use (ACU) - For those conducting research with animals. This is also required of investigators or staff on protocols found within the eIACUC system.
  • Biosafety / Biosecurity - For those who work with recombinant DNA, synthetic nucleic acid molecules in cells, organisms or viruses, infectious agents or biologically-derived toxins. This is also required for investigators or staff on protocols found within the eIBC system.

Reading each question carefully before selecting your answer is the best way to ensure you complete only the necessary training for your work. Completion of incorrect training will not be rewarded with credit for another course. If you do not need to take a course that is offered, select Not applicable / Skip for now.

Step 3: Completing a Conflict of Interest disclosure

You cannot complete this step until you have received your OHSU Employee ID from Step 1.

Non-OHSU study staff, or those set to receive a financial distribution from an OHSU administered grant, must be covered by an NIH compliant institutional Conflict of Interest policy. If a non-OHSU researcher's home institution does not have a compliant policy in place, steps must be taken to adhere with OHSU's policy.

To accomplish this, non-OHSU researchers must complete OHSU's Responsible Conduct of Research (RCR) curriculum within the CITI Program, and submit a disclosure within the electronic Conflict of Interest disclosure system (eCoI).

 eCoI Login Page

Select Create Account and enter your OHSU Employee ID.Once your account is created, log in and press the Begin Your Disclosure Here button.Check the box for Non-OHSU Researcher or Researcher (if available).

After you've answered the questions, don't forget to press Submit.

Step 4: Register for a research system

You cannot complete this step until you have received your OHSU Employee ID from Step 1.

Before being added to a research protocol, you will need to register for the appropriate research system.

  • eIRB - Register here if you will be performing research involving Human Subjects.
  • eIACUC - Register here if you will be performing research involving Animal Subjects.
  • eIBC - Register here if you will be performing research involving recombinant DNA, synthetic nucleic acid molecules in cells, organisms or viruses, infectious agents or biologically-derived toxins.

Note: You must enter your first and last name exactly as you entered them on the Employee ID request from step 1.

Step 5: Celebrate!

You're all done. Email your OHSU contact and let them know you have completed all necessary steps to be added to a research protocol. It may take 1-2 business days for everything to process. If they have any issue confirming your completion of CITI training, your CoI disclosure or system registration, please email  for troubleshooting.