Gifts & Vendor Relationships

Speakers Bureau Policy

Speaker2  Q:May I serve on a speakers bureau for a company?  

  A: No. Effective March 13, 2013, OHSU policy states:

The following section applies to all OHSU Members (including non-employee or affiliates with an appointment at OHSU while serving in their OHSU role):

A. For all lectures and meetings (on-and off-campus) sponsored directly by industry or by intermediate educational companies subsidized by industry, OHSU members should evaluate carefully their attendance because of the potential for perceived or real conflict of interest.  They should be especially cognizant of this potential when considering whether to play a leadership role in such meetings and conferences by giving a lecture, organizing the meeting and the like.  Except as noted, these activities are allowed if the following criteria are met:

(1) Financial support by industry is fully disclosed at the meeting by either the event organizer or the OHSU Member giving a presentation;

(2) OHSU Members participating as lecturers:

a. May not participate in industry sponsored "speakers bureaus" (i.e., contractual relationships to give one or more talks in which the topic(s) and/or content are provided by the company) or other dedicated marketing, educational or training programs designed solely or predominately for sales or marketing purposes for a product of an outside commercial entity;

b. Must determine the content of the presentation, including preparation of slides and written materials, which reflect a balanced assessment of the current science, treatment options, or other content area; and

c. Must make clear to the audience that the content of the lecture reflects the views of the lecturer and not OHSU or any sponsor.

(3) To the knowledge of the lecturer, attendees are not compensated solely for attendance (e.g., through payment of travel expenses or other compensation);

(4) Compensation for services of the lecturer are reasonable, travel and lodging provided by industry is limited to that required for the event, and food and beverages provided are modest; and

(5) The outside activity is appropriately disclosed and approved as required in section 7 of this policy.

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Gift Policy Summary:

The CoI policy area on personal gifts includes the prohibition on individual gifts without regard to dollar value as recommended by national standards,specifically:

Personal Gifts, including food and beverage, from a Vendor or potential Vendor
i)   May not be accepted or solicited by OHSU Members with the following exception:

(1) Gifts unrelated to OHSU responsibilities: OHSU personnel may accept Gifts from a  Vendor when they are offered on relationships and situations external to or unrelated to their OHSU positions, when acceptance of such Gifts could not be perceived as affecting or influencing any decisions made in their roles at OHSU.

ii)   The intent is to prohibit the acceptance of Gifts (including food and beverage), independent of nature and value, whether on-or off-campus, when they are clearly offered or provided by OHSU Vendors or potential Vendors, or when acceptance of such gifts could inappropriately influence or appear to inappropriately influence a decision to be made by an OHSU Member.

Some exceptions may apply, please see the CoI policy manual  for details or contact the Integrity Office with questions.

OHSU policy requires that promotional gifts such as mugs, pens, notepads, clocks, t-shirts and similar items displaying vendor logos or symbols not be accepted by any OHSU Member (defined as all OHSU officers, employees, faculty, students, trainees and volunteers). These items must not be present on OHSU campuses.

OHSU policies meet the requirements of the revised Oregon Ethics law.  The Oregon law also limits gifts from OHSU Vendors that may be accepted or solicited by your relatives, including spouse or domestic partner, child, sibling, spouse of sibling, parent, and spouse's parent.   OHSU policy advises you to instruct your relatives about the limitations on their accepting gifts.

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