OHSU

Approvers' Guidance

Who reviews and Signs CoI Disclosures?

  • Signer: Everyone completing a CoI disclosure designates a "First Level Signer" as instructed in eCoI. This is the division chief, department chair or designee for faculty and more generally the direct supervisor. (Note: if all answers on the CoI disclosure are NO, then the signer will not be notified/required to review/sign the disclosure.)
    • More than one signer may be designated (e.g., chair and designee) but only one signature is required.
  • Reviewer: All researchers who report significant financial interests in their CoI disclosures must also designate a "Dean/Unit leader Reviewer" as instructed in the eCoI. These assignments are as follows:
    • School of Medicine: Mary Stenzel-Poore (designee for Mark Richardson)
    • Research Centers & Institutes: Dana Director (Designee for Dan Dorsa)
    • School of Dentistry: Phillip Marucha (Dean)
    • School of Nursing: Lillian Nail (Associate Dean)
    • Other: Appropriate second level authority (supervisor of the person designated as level 1)

Signer: What is my responsibility as signer?

It is your responsibility as a signer to review the entire form for thoroughness and concerns:

    • You determine if the reported outside activities are approvable and if a management plan is needed (see Guidance section below). If a management plan is needed, you develop this plan and discuss it with the disclosing employee.
    • You determine the appropriate management plan, if needed, for any financial interests reported that may be related to an individual's oversight in purchasing decisions.
    • Following your signature, disclosures related to research are reviewed and approved by the Conflict of Interest Research (CoIR) committee or the Committee chair. The CoIR Committee welcomes your input: comments can be recorded prior to signing the CoI disclosure and/or you may contact the CoIR Committee directly (coir@ohsu.edu).
    • If you feel that a management plan is required for any of the above, then prior to signing the form, you will have the opportunity to mark a check box to indicate this, and to record relevant comments.

Dean/Unit Level Reviewer:What is my responsibility as reviewer?

  • It is your responsibility as reviewer to read the entire form with particular emphasis on the relationship of reported outside activities and financial relationships to research.
  • Any concerns about disclosed outside activities should be discussed with the employee and Department Chair, as appropriate.
  • Disclosures related to research are thoroughly reviewed and are signed/approved by the Conflict of Interest in Research (CoIR) Committee or the Committee Chair. You may provide input to these management plans or discuss any concerns with the CoIR Committee directly (coir@ohsu.edu).

Guidance for signers and reviewers:

What guidance is available for me?

Who else is involved in the CoI disclosure review process?

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