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LD Workflow Notifications How Do I...?

Q: Do I receive an Oracle Notification for Labor Schedule changes?

No. Oracle Notifications only apply to Distribution Adjustments.

 

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Q: When do I receive an Oracle Notification?

When your Distribution Adjustment batch impact grants, AND violates SPA 90 days and/or Closed Effort Period rules.

 

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Q: When do I not receive an Oracle Notification?

When your Distribution Adjustment batch impacts only GL accounts, or the Distribution Adjustment batch impacts grants AND does not violate SPA 90 days and/or Closed Effort Period rules, or a combination of the two. Those types are auto-approved (not routed for review and approval) and will be sent to OGA/GL during the nightly transfer process.

 

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Q: What kind of Oracle Notification will I receive if my adjustment violates SPA 90 days and/or Closed Effort Period rules?

The first notification will state that your batch has been initially rejected, the reason, and indicate that the distribution adjustment batch has been forwarded to a SPA Approver for review. Subsequent notifications will be when the SPA Approver finally rejects or approves the distribution adjustment batch, or the distribution adjustment batch times out.

 

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Q: What does it mean when the batch ‘times out’ and how long is it?

After 28 days without activity (not approved or rejected), the LD Adjustor receives a ‘time-out’ notification, at which point the LD Adjustor can either Cancel the batch, or Resubmit the notification to the SPA Approver.

 

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Q: After receiving a failed notification, how do I get the distribution adjustment batch approved?

Submit a SPA Labor Cost Transfer Approval form Be sure to read the instructions thoroughly. In some cases a form is not required.

 

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Q: After receiving a failed notification, I want to cancel the distribution adjustment batch.

What do I need to do? Send your request to spald@ohsu.edu with the distribution adjustment batch name and the employee name and number.

 

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