External Billing How Do I...?
Q: How do I make sure that check(s) received by my department are deposited into the correct General Ledger (GL) account?
Departments may hand deliver the check(s) along with a completed OHSU Deposit Receipt, to the Cashiers office located in Baird Hall. Be sure to identify the full accounting string on the receipt.
Q: How do I request an ACH/Wire transfer?
OHSU encourages the receipt of payments by Automated Clearing House (ACH) transfer. Send a completed ACH/Wire Transfer form to the Treasury office at mail code AD201. Be sure to provide the invoicing procedure you use, the full General Ledger account string to credit upon receipt of the funds, the anticipated frequency, and the estimated amount of the transfer. The Treasury office will make the appropriate arrangements with the bank. If you have further questions regarding wire transfers please contact Treasury.
Q: When will revenue post to the General Ledger (GL)?
Revenue is recognized and posted to the GL at the time of billing instead of when payment is received.
Q: What are the benefits of having the Accounts Receivable team within Central Financial Services (CFS) process receivables for my department?
The benefits allow receivables to be recorded, tracked, and aged through existing monitoring systems. Departments may check the status of invoices by running the AR Aging Report via the Oracle GL Inquiry responsibility. The report can be run by entering the department’s Org number.
Q: What’s the preferred method for sending backup documentation with the billing request?
The preferred method is to scan and email the backup to Accounts Receivable. The backup documentation may also be sent to mail code, AD208, or faxed to (503) 494-6873.
Q: How often do bills go out?
Bills are mailed the last business day of the month.
Q: What is the difference between internal billing (IBS) and external billing (AR)?
The Internal Billing System (IBS) is a custom Oracle application developed by OHSU and IMPAC services. IBS was designed to provide a standardized internal billing process for OHSU service centers and departments that provide goods and services to other OHSU departments. For more information, please contact an IBS Administrator.
Accounts Receivable is responsible for external billing on behalf of OHSU departments to outside OHSU customers. For more information, please contact Accounts Receivable.
