Reimbursements
The Travel team within Central Financial Services is available to assist employees requesting reimbursement for travel and moving expenses.
Travel and moving reimbursements are processed through the Payroll Office and appear in an employee’s paycheck.
- University departments can utilize the KBace variance reports to reconcile expenses.
- Hospital departments can utilize Discoverer Data Warehouse to reconcile expenses.
Request Travel Reimbursement
Employees traveling on behalf of OHSU need to submit a completed Travel Reimbursement Form. The Post Travel Worksheet is available to help organize trip expenses. This worksheet is for internal department use only. A completed worksheet will provide the traveler with the information needed to complete a travel reimbursement.
- Submit a Reimbursement Form, including required receipts. See Travel Reimbursement Form Instruction for details.
- If required receipts are missing, include Missing Receipt Waiver.
- Retain copy of reimbursement and accompanying papers for three years.
2008 Mileage and Meal per Diem Rates
Mileage Rate
- A Mileage Log is available for tracking purposes.
- Current rate .50 cents per mile
- (7/1/08 - 1/1/09 is reimbursed at 58.5 cents per mile.)
United States Meal per Diem
Employees may choose the per diem rate or provide receipts for the actual cost of the meal.
- Breakfast $10.00
- Lunch $15.00
- Dinner $26.00
Foreign Meals & Incidental per Diem
Refer to U.S. Department of State’s Foreign Per Diem Rates by Location website to locate the meals and incidental (M & IE Rate) rate.
Moving Expenses
In some cases, OHSU will reimburse new employees for moving expenses. See Moving/Relocation Guidelines for more detail.
