OHSU

About

2000 OHSU Medical PhotographyCentral Financial Services (CFS) is the division within Oregon Health & Science University charged with the overall responsibility of accurately processing, reporting, and interpreting the university's financial transactions. We support healing, teaching, discovery, and outreach at OHSU by delivering quality financial information and services to the institution, its sponsors, and the community.

Within CFS, many teams work together to support the financial services of OHSU in the following areas:

ACCOUNTS PAYABLE

The Accounts Payable team strives to provide high quality service to the OHSU community and its vendors by processing payments in a timely manner in accordance with established policies and procedures.

Summary of Services

  • Vendor invoices and disbursements for payment
  • Supplier Master File
  • 1099s for tax reporting
  • Disbursement request processing for tax and policy compliance

Return to Top of Page

ACCOUNTS RECEIVABLE/BURSAR

The Accounts Receivable team maintains, enhances, and supports the endeavors of the OHSU community. Our primary focuses are customer service and fiscal responsibility.

Summary of Services

  • Student Loan Receivables
  • Student Receivables
  • Cashiers Office
  • Collection
  • External Billing

Return to Top of Page

BUDGETS & FINANCIAL PLANNING

The mission of the Budget and Resource Management team is to effectively plan, manage, and analyze the budgetary resources and processes of the University.

Summary of Services

  • Financial Analysis and Support for OHSU Departments
  • Planning, Developing, and Monitoring the Annual Budget
  • Departmental Budget to Actual Variance Reporting
  • 5-year Strategic Financial Plan

Return to Top of Page

FINANCE & ACCOUNTING

Finance and Accounting helps the OHSU community process and analyze transactions within OHSU’s financial systems. We work with customers to assist them with everything from account set-ups to solving issues that arise on a day-to-day basis as they review their financial reports.

Summary of Services

  • University accounting functions
  • Accounting questions
  • Financial Audits
  • External Reporting
  • Account Reconciliations
  • Approving, processing, and posting journal entries
  • Chart of Accounts
  • Adding and deleting accounts

Return to Top of Page

FINANCIAL ANALYSIS

The Financial Analysis team provides financial analysis and support to OHSU.  This includes the financial support services for Facilities and  Logistics, the process by which OHSU maintains funding from State Appropriations, and the methodology for maintaining the Overhead Cost Allocation.  

Summary of Services

  • Operational Performance Metrics (KPI’s)
  • Financial Support and Education for Facilities and Logistics
  • State Appropriations
  • Overhead Cost Allocation (OCA)

Return to Top of Page

CAPITAL ACCOUNTING

OHSU has a significant investment in capital assets, such as land, buildings, fixed and moveable equipment, which are used in the primary missions of health care, education and research.

Summary of Services

  • Equipment tracking and accounting
  • Capital equipment tracking and accounting
  • Depreciation
  • Land, building, and construction projects
  • Funding of capital assets
  • Billing for reimbursable capital projects

Return to Top of Page

FACILITIES & ADMINISTRATIVE COSTS (INDIRECT COSTS) AND SERVICE CENTERS

The mission of the Cost Analysis team is to accurately develop and monitor the institution’s indirect cost rate and to ensure financial compliance with both University and Government cost accounting standards and regulations, particularly in relation to sponsored activities. Through campus involvement and education we strive to maximize the indirect cost recovery and overall support for OHSU’s research mission.

Summary of Services

  • F&A (Indirect Cost) Rate Development and Negotiation
  • F&A Cost education
  • Mission Code definitions and education
  • Service Center activity monitoring
  • Service Center Rate Support monitoring
  • Maintenance of OHSU's Disclosure Statement for the Federal Government

Return to Top of Page

INTERNAL BILLING SYSTEM (IBS) ADMINISTRATION

IBS Administration is responsible for billings between OHSU departments/organizations. 

Summary of Services

  • IBS center set-up and support
  • Fiscal authority ID (FAID) number set-up and maintenance
  • Support of OHSU departments who use IBS centers

Return to Top of Page

LABOR DISTRIBUTION

The OHSU Labor Distribution team’s mission is to ensure that all payroll expenses are distributed to the appropriate funding accounts and our OHSU community end users are provided with the support needed to maintain the integrity of their employees’ funding information. 

Summary of Services

  • Distribute payroll expenses to OHSU’s financial systems
  • Provide support for Payroll Distribution questions
  • Oracle Labor Distribution users set-up and support

Return to Top of Page

PAYROLL

The OHSU Payroll team within Central Financial Services is committed to providing high quality customer service and accurate and timely pay checks to all employees. 

Summary of Services

  • Bi-weekly payroll processing for OHSU employees
  • Regulatory compliance with Federal and State payroll laws
  • Telephone Time Entry (TTE) system configuration for compliance with bargaining agreements and personnel policies
  • KRONOS support and training for departmental timekeepers

Return to Top of Page

TRAVEL

The Travel team’s mission is to ensure that all travel related documents are processed in a timely and accurate fashion and in accordance Federal and State laws, bargaining agreements, and OHSU policies.

Summary of Services

  • Authorization numbers to department directors for travel booked through Corporate Travel Agency
  • Audit travel related documents
  • Process travel advances and reimbursement through employees’ biweekly paychecks
  • Vendor payments for travel related expenses
  • Travel training to OHSU travel coordinators

Return to Top of Page

TREASURY

Treasury strives to be the OHSU-wide resource partner in providing effective Total Cash Management.

Summary of Services

  • Manage OHSU's investment portfolio of operating funds
  • Secure short, intermediate and long-term debt financing
  • Budget for debt and investment income
  • Maintain and report compliance with long-term debt requirements
  • Build and maintain OHSU banking and brokerage relationships
  • Administer OHSU's cash management processes including all new site account setups
  • Administer OHSU's Merchant Services (Credit Card Transactions)
  • Wire and ACH transactions
  • Service Sites Applications
  • Cash Handling Process
  • Deposit Tracking System

Return to Top of Page