FOR: Presenters | Students | Candidates

WESTERN INSTITUTE OF NURSING

41st Annual Communicating Nursing Research Conference / 22nd Annual WIN Assembly
April 17 - 19, 2008
Hyatt Regency Orange County - Garden Grove, California

CALL FOR ABSTRACTS
"The Circle of Nursing Knowledge: Education, Practice and Research"

The Western Institute of Nursing (WIN) will hold its 41st Annual Communicating Nursing Research Conference on April 17 - 19, 2008 at the Hyatt Regency Orange County - Garden Grove, CA. WIN cordially invites you to submit an abstract in research, project or theoretical/conceptual format to be considered for presentation at the conference. Papers may be presented in podium, poster, or symposium sessions.

TABLE OF CONTENTS

GENERAL INFORMATION

Submission Deadline
Materials must be received by WIN by 5:00 PM on Monday, October 15, 2007. No extensions will be granted. Acknowledgement that materials arrived on time will be sent via email.

Submission Format All abstracts, not to exceed one page, are to be submitted via WIN's on-line abstract submission site at www.winursing.org.

Abstract Selection and Notification
The Program Committee will meet at the end of November 2007 to review and select abstracts and to finalize the conference program and schedule. The Program Committee will assign the time and date of presentation for each podium, symposium, and poster abstract on the conference schedule. The Program Committee reserves the right to accept abstracts as a podium or poster presentation.

If your abstract is accepted for presentation, you will be notified by mail of your presentation date and time. This notice is sent to the contact person for each podium, symposium, or poster session. If the study has more than one author, the contact person is asked to share the information with the other author(s).

(See section on "Information After Abstracts Are Selected" below for more details about procedures following the selection process.)

Conference Registration
ALL PRESENTERS ARE REQUIRED TO REGISTER FOR THE CONFERENCE AND TO PAY THE APPLICABLE REGISTRATION FEE NO LATER THAN FEBRUARY 1, 2008. Members of WIN receive a registration fee discount. If the primary author is unable to attend the conference and has made arrangements for someone else to present the paper or poster, that person must register for the conference and pay the applicable registration fee.

The conference schedule and registration form will be available in January 2008 on WIN's website (www.winursing.org). The registration form will list the conference registration fees.

DEFINITIONS

Podium Session
A podium session is a session consisting of presentations of completed research, completed projects, methodology papers and/or theory development/conceptual analysis papers. There are two kinds of podium sessions: individual papers and symposia.

An "Individual Papers Podium Session" consists of papers on similar or related topics grouped together by the Program Committee from abstracts accepted for presentation.

A "Symposium Podium Session" consists of an overview abstract and three (minimum) to five (maximum) abstracts, and is organized by the submitters to present a set of planned papers related to a specific topic. Methodological and theoretical papers may be included in addition to completed research and/or completed project papers. Research results or project outcomes must be described in these latter abstracts. The symposium overview is not counted in the 3-5 abstracts but will be allotted time for presentation on the conference schedule. The number of presenters should be equal to the number of papers in the symposium, excluding the overview.

Poster Session
A poster session is a visual display of work completed or in-progress. In-progress work will be considered only for poster presentations. Individual abstracts and symposium abstracts are eligible for poster sessions. Symposiums will be allocated one poster space for each presenter, plus the overview. WIN will provide 4' X 8' posters boards for poster displays. Tables will not be available.

SELECTION CRITERIA

General:
Abstracts of all papers should reflect or include:

Specific:
In addition, the Program Committee will use the following specific criteria when selecting abstracts for podium or poster sessions:

Eligibility

ABSTRACT SUBMISSION INSTRUCTIONS

Please note: Only those submissions which fully comply with the instructions will be reviewed.

All completed applications received by 5:00 PM on Monday, October 15, 2007 will be independently and blindly reviewed by the Program Committee and WIN member volunteers. Selection of abstracts for presentation at the Annual Research Conference will be based on scientific merit.

Abstract Submission Form
WIN is utilizing an on-line abstract for submissions in 2007. The link to the on-line form is at the end of this document.

Abstract Preparation

  1. Selection Criteria
    ALL ABSTRACTS should address the appropriate selection criteria (Please refer to "Selection Criteria" on page 3.)
  2. Content
    As appropriate for the abstract, including research, project or theory development/concept analysis projects, the Program Committee asks that you include content related to the specific implications and significance of the study for the discipline of nursing and how the results can be implemented in practice.
  3. Format
    • Length/Format: The abstract shall not exceed one page, single-sided, and shall be formatted in portrait orientation (8 ½" X 11").
    • Margins: Use only the following margin settings: Top: 0.375"; Bottom: 0.5"; Left: 1.25"; and Right: 1.25".
    • Type Styles: Use letter quality, 12 point size type. The preferred type face is Times New Roman, but others will be accepted.
    • Titles: Abstract titles should be centered and in upper case letters and may not exceed 75 characters.
    • Authors: If there is only one author, center the author's name, degree(s), title, department, organization, city, and state under the title of the paper. If there are three or more authors, alternate names as shown below. Do not abbreviate and do not include zip code or telephone number. You may include your email address if you would like readers to be able to contact you about your paper. ALL individuals involved in the study must be listed.
    • Grant: IF the study was supported in full or in part by a grant, cite the grant number and granting organization at the end of the abstract. In addition, for symposium presentations, cite the grant number and granting organization for any papers supported in full or in part by a grant.
    • References: References are optional. Use a standard format for references. APA format is recommended.

    • SAMPLE

      TITLE OF STUDY (Abstract?? Paper)
      (centered, upper case)

      Name of First Author, Degree(s)
      Title
      Department
      Organization
      City, State (expressed as two letters, e.g., "OR", rather than "Oregon") (No Zip Code)

      Name of Second Author, Degree(s)
      Title
      Department
      Organization
      City, State (no zip code)

      Name of Third Author, Degree(s)
      Title
      Department
      Organization
      City, State (no zip code)

      Begin abstract.







      If appropriate, footnote the study (paper??) funding at the end of the abstract

  4. Symposium Submissions
    Symposium submissions must include an overview that sets the stage for the symposium. Information common to all papers, such as a model and introductory comments, should be incorporated into the overviewThe abstracts should not repeat the information contained in the overview.

    Abstracts for each paper in the symposium are to be submitted as separate forms. The maximum number of abstracts for a symposium is five, plus the overview. Authors should follow the format instructions listed above.

  5. CE Application Information: We collect the needed information for the CE application form when you submit an abstract. There are two forms: 1) Objectives/Content Grid: When you submit your abstract, there are fields in which you are asked to: provide one objective for each paper; specify the related content; and give information on the presentation methods you will use if your paper is selected for presentation. A sample of an objectives/content grid is located below. We are also providing some guidelines to assist you in preparing the objective(s)/content; and 2) Bioform: The CE application process requires that we have each author sign and return a Bioform with a Conflict of Interest acknowledgement and signature. We will use two processes for submitting the form. First, those submitting a poster or podium paper will complete the Bioform information online. Second, those submitting for a symposium session will receive the form by return email after submitting the symposium abstracts. The presenters must make the conflict of interest acknowledgement, sign the form and return it to WIN via FAX. This process is necessary because the contact person submitting the symposium cannot attest to potential conflict of interest for each presenter. It will take less than 5 minutes to complete the form, so please do not delay. Your abstract submission will not be considered complete until the signed Bioforms from all presenters in your symposium are returned to WIN.

SUBMISSIONS FOR AWARD CONSIDERATION

Individuals who are notified that their abstracts have been accepted for presentation as completed research have two opportunities to have their papers considered for an award. Those interested in being considered either for the Carol A. Lindeman Award for a New Researcher or the Pat A. Perry Award for Biological Research should check the appropriate button on the WIN on-line abstract submission form.

Individuals who wish to be considered for the awards and who have their abstracts accepted for presentation will submit a paper of up to five pages on the competed research by the deadline of Friday, January 11, 2008. The papers being submitted must not have been accepted for presentation at a regional or national meeting or for publication. The papers for the Lindeman Award will be reviewed by the Program Committee, which will make the selection of an award recipient. The papers for the Perry Award will be reviewed by the Pat A. Perry Award Selection Committee, which will make the selection of an award recipient. Further instructions regarding the awards will be sent with the notification of acceptance of the abstract for presentation at the 2008 conference.

Carol A. Lindeman Award for a New Researcher
Candidates for consideration as a recipient of the Carol A. Lindeman Award for a New Researcher must:

  1. Be a new researcher (defined as a graduate student) or a nurse researcher no more than two years post highest degree;
  2. Have assumed primary responsibility for conceptualization, design and conduct for the report studied; and
  3. Have an abstract for completed research selected by the Program Committee for podium presentation or as part of a symposium.

Pat A. Perry Award for Biological Nursing Research

Candidates for consideration as a recipient of the Award for Biological Nursing Research must:

  1. Be a doctoral student, post-doctoral fellow or nurse researcher not more than two years post doctoral degree;
  2. Have assumed primary responsibility for the conceptualization, design and conduct of the study reported;
  3. Have conducted a study dealing with biological phenomenon, preferably basic science questions; and
  4. Have an abstract for the completed research selected by the Program Committee for a podium presentation.

INFORMATION AFTER ABSTRACTS ARE SELECTED

Presentations:
In general, each abstract in a podium session is allotted 10 minutes for presentation, with 5 minutes for audience questions. Posters will be on display for an entire morning or an entire afternoon. Presenters are asked to be available for the time designated in the conference schedule.

Conference Brochures and Registration Form:
Abstracts accepted for podium or poster presentation will be listed in the program schedule posted to the WIN website and handed out at the conference. The program schedule and registration form will be available on the WIN Website in January 2008.

The onsite program will include the specific time for each abstract presentation, the name of the moderator for each session and meeting room assignments. Abstracts may list multiple study authors. The conference brochures will list a maximum of two authors with an asterisk to indicate that additional authors will be listed with the abstract in the conference proceedings.

Proceedings:
All abstracts for podium, symposium and poster sessions accepted by the Program Committee will be printed in the Proceedings of the 41st Annual Communicating Nursing Research Conference/22nd Annual WIN Assembly. The proceedings will also include the invited plenary session addresses, the paper by the Distinguished Research Lecturer, and the papers by the recipients of the Carol A. Lindeman Award for a New Researcher and the Pat A. Perry Award for Biological Nursing Research. The proceedings will not be copyrighted. You may publish your paper elsewhere. However, we request that you include a notation that the paper was presented at the 41st Annual Communicating Nursing Research Conference of the Western Institute of Nursing.

Commitment
When submitters receive word about the Program Committee decision regarding the abstract and its schedule, a confirmation form will be sent asking submitters to affirm their participation. We ask that presenters take very seriously their commitment to present, except in cases of true emergency.

There is a charge of $60 if a presenter notifies WIN that they will not participate after the proceedings are finalized. WIN publishes an errata sheet to be distributed with the proceedings indicating the names of individuals and their abstract titles that appear in the book but who did not present at the conference.

Poster presenters will be required to submit a registration fee deposit of $55 no later than January 14, 2008. The deposit will be applied to the registration fee due by February 1, 2008. The deposit will be forfeited if the presenter fails to attend the conference and does not notify WIN in sufficient time to cancel the poster board reserved for that individual.

CONFERENCE INFORMATION

Conference Hotel
The conference hotel is the Hyatt Regency Orange County, Garden Grove, CA 92840. Sleeping room rates are as follows:

The sleeping room rates at the Hyatt Regency Orange County Hotel are as follows:

Type Rate
Single or double occupancy $ 139.00
Triple or quadruple occupancy $ 164.00
One-bedroom suites $ 40.00 added to each rate category
Two-bedroom suites $ 80.00 added to each rate category

No charge for children 18 years and under sharing a room with parents.

All room rates will be charged state and local taxes, which are currently 13.0% plus a $.10 CA state assessment fee).

Reservations
Reservations may be made directly with the Hyatt Regency Reservation Department by calling 1-714-750-1234 or 1-800-233-1234. The reservation cut-off date is Monday, March 24, 2008.

QUESTIONS? Western Institute of Nursing, SN-4N
3455 SW Veterans' Hospital Road
Portland, OR 97239-2941
Phone: 503-494-0869; FAX: 503-494-3691; Email: win@ohsu.edu
Website: www.winursing.org


CLICK HERE FOR ONLINE ABSTRACT SUBMISSION FORM