Submission:

RGC Application Process (pdf)
Preaward Process for Proposals Involving Human Subjects at a Future Time
OHSU Principal Investigator Eligibility Requirements - Grants, Contracts and Awards (pdf)
The Application Process
Routing the PPQ
Timely Submissions
Proposal Copies
OHSU Data for Applications

The Application Process

The Research Grants & Contracts (RGC) is the designated office for the receipt of research grant awards and the execution of legally binding research contracts at OHSU.
  All proposals and research contract documents must be reviewed and processed through RGC prior to submission to outside sponsors. The documents needed to complete this review for grant proposals include the following:
  Each application packet should include:

• Signed PPQ
• Application guidelines (only if the sponsor is not federal government and not a well known private voluntary health organization such as American Heart)
• Institutional Compliance Documentation (Infection Agent Questionnaire, rDNA Classification form, Cost-Sharing Agreement, VA PPQ, OHSU Foundation Clearance Form)
• Subcontract budget and application materials
• Application components (including final budget, budget justification and all associated administrative forms)
• Draft of Research Plan/Science

Routing the PPQ
 
A Proposed Project Questionnaire (PPQ) should accompany each application submitted to the Research Grants & Contracts office. The PPQ is internal documentation only and will not be sent to the sponsor. Always use the latest version of the PPQ, available on the Research Grants & Contracts Forms web page.

For applications submitted via InfoEd:

• The PPQ is completed by the Principal Investigator
• The PPQ is uploaded into the appropriate proposal in Proposal Development
• The proposal is electronically routed via InfoEd to the PI's Department Chair for review and electronic sign-off for academic merit, consistency with departmental goals, and potential commitment of departmental funds
• The proposal is electronically routed via InfoEd to the Dean or Head of the appropriate school or institute for review and electronic sign-off for academic merit, consistency with school/institute goals, and potential commitment of school/institute resources
• The proposal is electronically routed via InfoEd to RGC for review of application materials and final electronic submission by the Institutional Official

• The PPQ is signed by the Principal Investigator
• The PPQ is routed with the other application materials to the PI's Department Chair for review and sign-off for academic merit, consistency with departmental goals, and potential commitment of departmental funds
• The PPQ is routed on to the Dean or Head of the appropriate school or institute for review and sign-off for academic merit, consistency with school/institute goals, and potential commitment of school/institute resources
• The PPQ is routed to the RGC for review of application materials and final signature of Institutional Official

Cost Sharing approvals on the PPQ:
 
If a proposed project includes committed personnel effort that is not to be supported by the project budget, this constitutes committed cost sharing which must be approved in advance by the fiscal authority of the individual's department. Question 6 on the PPQ includes a Cost Sharing Assurance section which provides signature lines for these approvals. The original PPQ or the electronic InfoEd application may be routed to obtain signatures from fiscal authorities in departments other than that of the principal investigator. Alternatively, if that is not feasible, the PPQ can be photocopied and routed to outside approvers. These must be submitted to Research Grants & Contracts before the application is approved and signed. For more information see: Effort Commitment and Cost Sharing on Applications for Research Funding (http://www.ohsu.edu/research/rda/rgc/costshare.shtml)
 
Additional signatures may be required on the PPQ:

• If it is a student project, the PPQ must also be signed by the mentor.
• If the proposal is for a Program Project Grant, the PPQ must be signed by each Department Head and School/Institute Head involved.
• If funds are assigned to more than one department, the PPQ must be signed by each department head.
• If VAMC resources will be used, the PPQ must be signed by Dr. Michael Davey or his designee.

Timely Submissions
 
OHSU has experienced a dramatic increase in research grant funding in the last few years with a similar dramatic increase in the volume of research proposals that must be reviewed and signed by the pre-award administration office, RGC.
 
RGC grants staff are now reviewing upwards of 1,700 grant proposal applications annually. At peak deadlines, the sheer volume of applications dropped off at RGC for review can easily overwhelm the staff, particular in the last few days before an agency deadline.
 
Ideally, those submitting proposals and preparing application packages should plan well ahead, utilizing RGC for the resource it is and the assistance it can provide. Application materials - completed internal documentation, form pages, and draft science narrative - should be submitted to RGC five to seven working days in advance of a major deadline to ensure a meaningful review.

Proposal Copies
 
The investigator is responsible for making the required number of proposal copies and mailing them to the sponsor. Please keep in mind that Research Grants & Contracts no longer requires Final Copies of applications unless the application is awarded.

Questions and comments may be directed to Research Grants & Contracts

Last modified on 04/03/2009