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RGC Application Process (pdf)
Who signs a Grant Application/Award document
Investigator Eligibility Requirements (PDF)
OHSU Roles and Responsibilities in Research (PDF)
Responsible Conduct of Research Education
Awarded Proposals
Declined Proposals
Revised Proposal Applications
We remind everyone that OHSU and the investigator are being placed at risk (legal and financial) whenever agreements to conduct
sponsored activities are signed by investigators without the required input from RGC. This is particularly true if research is conducted away from
the campus, but the investigator's OHSU appointment is part of the reason why she or he has been sought out to conduct the study.
Thus, we urge everyone to bring all proposals for sponsored activities to the RDA office early on in the negotiations so that we can
protect both the investigators and the university.
Jesse Null (Manager, Research Grants & Contracts), Valerie Mansur (Assistant Manager, Research Grants & Contracts) or
Deborah Golden-Eppelein (Director, Research Grants & Contracts) should be listed as the pertinent signing official on any
sponsored application being reviewed by RGC.
When a sponsor is considering funding a proposal, there will generally be some verbal contact between the sponsor and the investigator.
If the sponsor is a federal agency, this contact will usually be in the form of a request for additional information, including a revised
budget, other support, and written verification that approvals have been received for human subjects or vertebrate animals, as required,
as well as written verification of Responsible Conduct of Research (RCR) education.
Following resolution of these issues, a formal notice of grant award will be sent to OHSU's RGC Office. In some cases, a sponsor will send
an award notice directly to the Principal Investigator at which time the PI should make a copy of the document and forward the original to RGC.
Once a project is funded, RGC has received a notice of grant award, and the application file is complete (final copy of proposal received),
the file is then sent to Sponsored Projects Administration for account set-up with a duplicate file maintained in RGC. Unless there is a
need to gather additional documentation or there is some other delay, an account should be set up and a fund number assigned in approximately
five working days.
If a sponsor decides against funding a proposal, a form letter will be sent to Research Grants & Contracts, typically with a copy to
the Principal Investigator, explaining the decision not to fund the project.
If the proposal has been submitted to the National Institutes of Health, it may be rejected without review or it may go through the peer
review process and ultimately be rejected because the priority score is not high enough. Occasionally, even though the priority score is high, government funds are not
available to fund beyond a certain level on the priority scale, thereby precluding funding of proposals just outside that level.
If a proposal application has been through NIH peer review and received a summary statement, it may be resubmitted in the form of a
"Resubmitted" application. A resubmitted application is one that is modified in response to the critique in the summary
statement. This type of application generally carries the same title as the previous application. The application must comply with
the following requirements:
- There must be substantial changes in the content of the application
- It must include an Introduction of no more than 3 pages summarizing the additions, deletions and changes and outlining responses to the criticisms
- Changes in text must be marked by bracketing, indenting, or different font
- Work done since previous submission must be shown in Preliminary Studies / Progress Report section
NOTE: NIH Applicants are limited to two (2) Resubmitted. Once a proposal
has been amended twice and remains unfunded there is no other recourse for that proposal.
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