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Outlook Web Access

With Outlook Web Access you can check your OHSU email and calendar from both on- and off-campus, using a Web browser. The program is secure and easy to use. To learn more watch these demonstration videos and check out the quick reference guide. Here are some key features:

  • Calendar features mimic Outlook 2007: Side-by-side views of multiple calendars, the ability to schedule meetings on behalf of other users, and meeting attendee tracking – including the ability to delegate meetings to other people.
  • Addressing, spell checking, and built-in thesaurus mimic Outlook 2007.
  • Access to email attachments anywhere you are - open Office documents even if Office isn't installed on the computer you're using. Outlook Web Access lets you view them.
  • Integration with Microsoft Office applications.

Top tips

  • Log in to Outlook Web Access with your OHSU network ID and password.
  • Outlook Web Access has two modes: premium and basic. Premium is only available in Internet Explorer 6 and 7. Mac users and those with other browsers use basic mode.
  • Outlook Web Access' default security setting is Public computer. After five minutes of inactivity, you have to log in again. Choosing the Private setting when you log in raises this limit to 120 minutes of inactivity.
  • Outlook Web Access displays 25 Inbox messages at a time. Use the arrow buttons in the upper right corner to navigate to additional pages of messages. The default number of messages displayed can be changed in the options page (Click the options link, in the lower-left corner).
  • In Outlook Web Access' calendar view, set up delegate rights (previously known as proxy access) by clicking the Manage Delegates link on the right side. Click Add, and search for the person you want to grant access to. Select the person and click Add & Close. Assign a permission level for that person by selecting one of the pre-sets from the drop-down list, and click OK.
  • To access someone else's calendar in Outlook Web Access, click the Open a Shared Calendar link on the right side of the calendar view. Search for the person and click Open a Shared Calendar. If that person has granted you access, their calendar will open next to yours. You'll see a checkbox on the right side of the calendar that allows you to display or hide the other user's calendar.

FAQ

Will all users go to Outlook Web Access at the same time?
The migration will be gradual, over an eight-week period. ITG has systems in place that will allow communication between Outlook 2007 and GroupWise for the purposes of passing email and calendar data. OHSU will be use Outlook Web Access for about six to eight weeks. The transition will happen by post office, not by department.  

Will I be able to access email from off site? Will it be through the Web, a client, or both?
Yes. Outlook Web Access (OWA) will be available from anywhere. We're researching if other options will be available.

Will we be able to retract sent messages using Outlook Web Access?
No.

Where will personal folders appear in Outlook Web Access?
 Individual personal folders will migrate as individual personal folders and they will be displayed beneath the Mailbox in the same order they were in.

Learn more

For help, ask your department's network contact or the Help Desk (503-494-2222).