Faculty Checklist

(Schools outside the regional program please see Note below.)

Threee weeks before the students arrive on campus for their clinical experience:

• Complete the Excel spreadsheet form titled: Computer Pyxis Epic Info. The spreadsheet will create your students' computer (network) and Pyxis access. Epic access will be granted once the students have completed the mandatory Epic classes. Give the completed spreadsheet to your coordinator.
  

• If you are going to have students in the inpatient setting (direct patient care) they are required to take one 8-hour Epic class before starting on the inpatient unit. Check with your Coordinator for the schedule of classes and work with them to schedule your students.
• If you are going to have students in the ambulatory settings, they need to attend two Epic classes. You can go to the site below to get times and register your students. They will need both the EpicCare Basic and EpicCare Intermediate for Clinical Staff classes. These need to be taken before clinicals start. To register your students follow the steps below:
  

1. Go to https://trainingforce.ohsu.edu/registration/
2. In the upper left hand corner click Login.
3. Underneath Network ID, click on Create New Account. The next screen will request New Account Information. Complete all the fields with asterisks and click Save. In the e-mail address field enter your student's school e-mail address (e.g. susie.smith@myschool.edu)- DO NOT use a home e-mail account. This will become their Network ID. Their password is the password you created in Account Information. Click Save.
4. In the Network ID field, enter the school e-mail address and password. Click on the Login button to log into Training Force. If the login fails contact the Training Force administrator via phone at 503.494.4560 or via e-mail at lunaa@ohsu.edu.
5. To find and register for a class, go to the top left of your screen, hover over the word View, and click on Categories.
6. For Ambulatory EpicCare classes click on Ambulatory EpicCare.
7. Click on either the course name or class date to locate a class.
8. Click on the class date to register for your class. The next screen will appear with the class details including time, location, and instructor of the class.
9. If this class has a status of Accepting and is not full, click on Select.
10. If you need to register for an additional class, go to the upper right corner of your screen. Click on Category View. Repeat steps 5-9 to register for additional classes.
11. Once you are finished registering for classes, confirm the details of your classes, then click Checkout.
12. At the checkout screen, please enter additional information including department and supervisor, then click Finished.
13. To log out, go to the blue bar at the top of the screen and hover over User. Click on Logout. You will be sent a class confirmation e-mail that summarizes class details. Send the confirmation to your faculty or coordinator as soon as you receive it. They need the confirmation information to arrange access to Epic before you start your clinical at OHSU. If you have questions or concerns, contact learning@ohsu.edu.
14. Repeat this process for each student in the ambulatory setting.
    

• All students required to do blood glucose monitoring must complete a module and quiz and register for a 30-minute training class. After the class students will get access to the glucose machines. Links to the module and class registration are on the student page.
  

Two weeks before the students arrive on campus:

• Complete an Access & ID Card form for yourself as faculty. (Students also need an ID badge.)
• OHSU requires a background/criminal history check and a drug history check before students and faculty may get an OHSU ID badge
  
• • If your school does a criminal history and drug check then faculty must print out, on official school letterhead, a Background History Certification Letter for each student/faculty. By signing this letter the faculty certifies that the background checks have been done.
    
  • If your school does not do a criminal history check, each student/faculty will need to fill out the OHSU Background Disclosure Form and fax to the Learning & Change Management Office at 503-494-6110. Once received it will take approximately 24 hours to process. Results of the background check may be picked up at the Learning & Change Management office. 
  
  
• Complete both the OHSU HIPAA and Respect at OHSU online modules (you will need headphones or speakers). To access HIPAA online module from remote workstation you may click on the link or go to: https://www.ohsu.edu/bigbrain/

• Contact the Nurse Manager or NPEC and:

• Collect all completed/signed confidentiality forms and give them to your Coordinator to send to:
• • OHSU Hospital, SJH8LC, Learning & Change Management, 3181 SW Sam Jackson Park Road, Portland, OR 97239-3098.

• Go to the OHSU Parking Office to obtain your ID badge. Bring with you:

•  Ensure that your Regional Nursing Network Clinical Passport is current. Your students also must have an up-to-date passport.

• Periodically check in with the Nurse Manager or NPEC to see if there are any issues or concerns.

NOTE: Schools outside the regional program should contact the Clinical Placement Coordinator (CPC), via e-mail at nsged@ohsu.edu to request student placements. Do not contact Managers directly to request student placements as Managers will refer all requests to the CPC.