Additional Requirements

All Students

 

There are some additional requirements that must be fulfilled before you can begin your Visiting Student Elective Rotation.

 

1) Criminal Back Ground Check
Deadline: At least on month before start of the rotation

You must fill out and return this form.  Be sure to include your correct SSN and your driver’s license or state id number and state of issue. Missing information will cause a delay in processing your application. 

Please do not fax the form to Public Safety

even though it says so on the top of the form. 

Follow instructions below for getting the form to OHSU.

 

The form needs to be signed off in our office before it goes to Public Safety. Trevor Monteith will fax it to them.  If you fax it to Public Safety yourself, they won’t know that the form is for a visiting student, and they won’t know what to do with it.

 

Criminal Background Check Form Link

Please fax or mail completed form to:

Trevor Monteith
Pediatric Student Coordinator
Oregon Health & Science University
MC: CDRCP
3181 SW Sam Jackson Park Road
Portland, OR 97239
Fax:  503-494-4953
 

Please send this document as soon as your registration has been confirmed, this can be weeks or months before your rotation.  Final Deadlines for submission follow this schedule.

             Rotation                         Deadline

• Rotation 01 06/02/08 to 06/27/08         06/27/08
• Rotation 02 06/30/08 to 07/25/08         07/25/08
• Rotation 03 07/28/08 to 08/22/08         08/22/08
• Rotation 04 08/25/08 to 09/19/08         09/19/08
• Rotation 05 09/22/08 to 10/17/08         10/17/08
• Rotation 06 10/20/08 to 11/14/08         11/14/08
• Rotation 07 11/17/08 to 12/12/08         12/12/08
• Rotation 08 12/29/08 to 01/23/09         01/23/09
• Rotation 09 01/26/09 to 02/20/09         02/20/09
• Rotation 10 03/02/09 to 03/27/09         03/27/09
• Rotation 11 03/30/09 to 04/24/09         04/24/09
• Rotation 12 04/27/09 to 05/22/09         05/22/09 

2)  Additional Urgent  Requirements LCME Students using VSAS.  

A. You have two weeks to accept your placement using the VSAS system.

B. You must send in the $75 processing fee to complete your fee.

C. You must send in a completed Immune Status Form.

Please go to the visiting student website for details about these requirements.

3) Computer Training

In order to gain access to EPIC each visiting student must complete the following computer training modules. Students taking 709 K Developmental Behavioral Pediatrics don't need access to EPIC and won't need to take this computer training.

Computer Training Modules

***After you have completed computer training, dial 4-2222 and choose the "epic" option to get your epic account activated, that is option 2.

4) Housing

OHSU does not coordinate visiting student housing. Visiting students are responsible for their own housing. Some useful suggestions include:

Portland State University

They sometimes have some overflow housing available. They can be reached at www.pdx.edu.

 

Craigslist

http://www.portland.craigslist.org/ can also be a valuable resource.

 

OHSU

OHSU also provides some housing information at the following site.

 

http://www.ohsu.edu/academic/acad/housing/

 

5) Big Brain Pre-Arrival Requirements

Big Brain is the OHSU web based training tool that you will use to complete three mandatory requirements.  Here is the link to "Big Brain" Log.

http://www.ohsu.edu/cc/ed/bb/

 

A. Complete HIPPA Training in OHSU Big Brain: Deadline Before you arrive

Please register and complete the following HIPPA training module. Please print and save your HIPPA completion certificate.

 

You will need to present this document  in order to get an ID badge and access OHSU computer systems.  

 

BRING THE CERTIFICATE WITH YOU. YOU WILL NOT HAVE ACCESS TO A COMPUTER TO PRINT IT OUT WHEN YOU ARRIVE.

Here is general information about the OHSU “Big Brain”. This is the web based system used for HIPPA and other OHSU online training courses. You will see a “Big Brain” Log in link.

 

http://www.ohsu.edu/cc/ed/bb/

 

This is the link to log in and complete your HIPPA-Privacy and You required training. Simply log in to the “Big Brain” and click the link marked HIPPA-Privacy and You.

 

HIPPA-Privacy and You

http://www.ohsu.edu/cc/ed/bb/

 

B. Complete Respect at the University training: Deadline-Before you arrive.

You will also need to complete the Respect at the University required training.  Please print and save your Respect at the University compliance certificate. 

This is the link to log in and complete your Respect at the University required training. Simply log in to the “Big Brain” and click the link marked Respect at the University.

 

Respect at the University

 

http://www.ohsu.edu/cc/ed/bb/
.

I have faxed a background check form to Trevor Monteith at 503-494-4953. (Not the fax number on the form) at least one month before start of rotation.

If I am an LCME medical students who used VSAS, I have:

• Sent $75 processing Fee to Marcia Decaro at the OHSU Deans office (See link)
• Accepted appointment in VSAS. (See Link)
  
• Sent Immune Status form to Marca DeCaro at the OHSU Dean's office (see link)
  

Information and forms at Visiting Student Website

 

Unless I am a 709 K Developmental Behavioral Pediatrics student, I have completed my computer training modules.

I have completed HIPPA in Big Brain and have a certificate of completion printed and ready to present on my first day.

I have completed Respect at the University in Big Brain and have a certificate of completion printed and ready to present on my first day. 

I understand the OHSU doesn't provide scrubs.  If I am taking an elective with call,  Neonatology, Hematology/Oncology, Pediatric Intensive Care Unit, or the Pediatrics Sub-I, and I want scrubs to wear on call nights, I will need to bring them.

I have reviewed all materials associated with my elective by the first day.

I understand that parking difficult and have made transportation decisions.

  More Visiting Student Information