ERes Basics
Managing Course Pages | Managing Documents | Tips
Managing Course Pages

In order to use the OHSU eRes system, you must first submit an Account Registration Form ( http://ozone.ohsu.edu/library/staff/eressignuprev.shtml ) and receive confirmation that you have been registered.

Those faculty members who will have departmental staff managing their coursepages will need to have those staff members also submit an Account Application Form. They should use the Comment window near the end of the form to indicate that they will be managing coursepages for faculty members and would like "Assistant" status on a faculty privileges. The course faculty of record should also email the Library Reserve Coordinator (Kelly Wellington, wellingk@ohsu.edu) to authorize non-faculty staff members privileges to manage their course.

To add an "Assistant" with faculty privileges, or additional faculty members, to any single coursepage, contact the Library Reserve Coordinator, who will do so for you.

To change the faculty of record on any coursepage, the Library Reserve Coordinator can do so for you with an email from the prior faculty of record authorizing the change.

Before you can begin constructing or amending coursepages, you will need to log in from the EReserves Home page by clicking on the "Admin Login" link in the upper righthand corner. The resulting page will ask you to input your username and account password. Once logged in, it will take you to the OHSU eRes Main Page, where you will be able to start the construction of coursepages.

Create a course:

  1. From the Main Menu, click on “Course Reserves Pages”.
  2. Click on “Add Course Reserves Page.”
  3. From the pull down Department menu, select your department.
  4. Enter the course number, numeric only.
  5. Enter course name.
  6. Select term (defaults to current term).
  7. In the text boxes provided, you may write a brief description of the course and any announcement you wish displayed at the top of the coursepage for users.
  8. Enter the course password. (STRONGLY RECOMMENDED - It is REQUIRED when uploading copyrighted materials.)
    Tip: Choose a password easily remembered and associated with the course.
  9. Add any names of Assistants in the box provided (must have an account already set up).
  10. Select document ordering preference (custom or alphabetic).
  11. In the “Visibility Date Range”, input dates which the coursepage will be visible to OHSU eRes users with the appropriate password. (The top date will be when the coursepage will become viewable; the bottom date will be when it will be effectively archived.

Delete a course:

  1. From the Main Menu, click on “Course Reserves Pages.”
  2. Select the course(s) you wish to delete by checking the box next to the course number.
  3. Click on “Delete Selected”.

Managing Documents

Uploading a document (MSWord, PowerPoint, etc.) from your desktop or drive to your coursepage:

  1. At Main Menu, click on “Course Reserve Pages”.
  2. Click on the course number of the coursepage to which you wish to add the document.
  3. Click on “Documents & Copyright”.
  4. Click on “Add Document”.
  5. Click on “Add New Document”.
  6. Add a title for the document in the Title text box and click “Save”.
  7. Click “Transfer File(s) to Server”.
  8. Browse to locate document file(s) on desktop or in other drive(s)
  9. In the “Choose file” window generated, highlight the document .pdf. This will move your file into the eRes “Upload Files” window in the “staging area. (Up to five files may be uploaded at a time using this method.)
  10. Once all the files desired are placed in the text boxes on the “Upload Files” window, click “Upload”. (NOTE: Each of the files added with step 10 will be added as a single document on the coursepage, which, once clicked on by users, will show multiple files if there are such. If you wish to add documents which are a single file each, repeat steps 5 through 12 for each item.)
  11. Close the “Upload Files” window, leaving you at the “Attached Files” tab of your coursepage, showing as highlighted links in the personal staging area.
  12. To complete the upload to the coursepage, click on the paperclip icon next to file you wish to add to the document on the coursepage.

Create a PDF file using the DocuFax module and upload it to your coursepage:

  1. At Main Menu, click on “Course Reserve Pages”.
  2. Click on the course number of the coursepage to which you wish to add the document.
  3. Click on “Documents & Copyright”.
  4. Click on “Add Document”.
  5. Click on “Add New Document”.
  6. Add a title for the document in the Title text box and any other information you wand associated with the document, click “Save”.
  7. Click “Create DocuFax Cover Sheet.”
  8. Print cover sheet with barcode.
  9. Fax cover sheet and document to the server (503-725-6082).
  10. Click “Done” – the file will automatically be added to your course.

Deleting a document from your coursepage:

  1. At Main Menu, click on “Course Reserve Pages”.
  2. Click on the course number of the coursepage from which you wish to delete the document.
  3. Click on “Documents & Copyright”.
  4. Select document(s) which you wish to delete by checking the box next to the title.
  5. Click on “Delete Selected”.

TIPS

Cookies

ERes uses "session variables" to remember information associated with your activity during an ERes session. This information is temporary and disappearseither when you log out of ERes, or after a specified time-out period has elapsed. In addition, the ERes server writes an ID number on your local machine, in order to differentiate you from others using the system at the same time. For this reason, you must set your browser to accept cookies. ERes does not write permanent cookies to your machine! However, in order to write your session ID number, cookies must be enabled.

Popups

Docutek E-Reserves makes use of popup windows to display important information. If your computer has a popup blocker installed it might stop the Eres window from opening! The better popup blockers have a configuration screen where you can tell the software to allow popup windows from certain websites. Visit http://www.docutek.com/support/popup_blockers.html for more information on specific popup blockers.

Visibility Dates.

Occasionally instructors assign visibility dates to folders or documents attached to courses. If the courses are subsequently reactivated and the dates are not eliminated or updated, the instructor can see the folders/documents but students can't.

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Policy Contact: Judith Norton. Last updated February 8, 2008 by the OHSU Library Web Managers. Please send comments, questions, and reports of problems to library@ohsu.edu or use the Library's feedback form.